Facilities Project Manager

 Position Summary

The Facilities Project Manager plans and oversees capital improvements, renovations, and construction projects across Ascentria’s real estate portfolio. This role coordinates project scope, design, schedules, budgets, contractors, and internal stakeholders to deliver projects that meet organizational needs and applicable facility requirements. The position also oversees lease management and the development of multi-year capital plans.

Essential Duties and Functions

Capital Planning and Project Development

• Work with the Chief of Real Estate and Capital Planning, CFO, Director of Properties, and executive leadership to develop multi-year capital plans.
• Evaluate project feasibility through space planning, design development, and budget review.
• Review project scopes, construction plans, specifications, and documentation to ensure deliverables meet organizational standards, project scope, and budget targets.
• Support the preparation of grant applications to fund capital improvement projects.

Construction and Project Management

• Plan, coordinate, and oversee construction, renovation, capital expenditure, and maintenance projects across Ascentria’s real estate portfolio.
• Manage project schedules, financial planning, and priorities to support completion within approved plans and budgets.
• Coordinate planning, design, permitting, construction, and communication with architects, engineers, contractors, consultants, and other project partners.

·        Monitor construction costs and provide updates on capital and construction projects.

·        Manage daily project assignments independently under the direction of the Chief of Real Estate and Capital Planning.

Operational Coordination

• Work with organizational leaders and staff to identify and address construction impacts and operational issues.
• Coordinate project activities to meet programmatic, Department of Public Health, life safety, and infection control requirements.
• Oversee construction in progress and move management.
• Work with operational leaders, the Director of Properties, vendors, and construction teams to coordinate the procurement and installation of equipment, furniture, and other items needed for operations.

Lease Management

·       Oversee Ascentria’s portfolio of real estate leases to ensure financial accuracy, strategic alignment, and legal compliance

·       Manage lease negotiations

·       Maintain a centralized database of all corporate leases

·       Monitor crucial deadlines, such as lease expirations, renewal options, rent escalations, and termination notices

·       Manage space utilization, space planning and all move management needs

·       Act as the primary liaison for leasehold improvements and communications between finance, and operations teams, and external landlords

·       Perform other job-related duties as assigned

Qualifications

Required Experience:

·       At least five years of experience as a construction project manager, owner’s project manager, architect, or similar role on healthcare or comparable projects.

·       Experience with capital planning and strategic project management, including project scopes, schedules, budgets, cost projections, and contract negotiations.

·       Experience with real estate development or asset management, including coordination of legal aspects of real estate issues and transactions.

·       Knowledge of commercial construction and renovation, architectural design, permitting and zoning, healthcare facility design requirements, and lead and asbestos mitigation.

·       Knowledge of construction cost accounting, project documentation control, project planning techniques, capital grants, and management of capital funding.

·       Ability to read and interpret blueprints, schematics, architectural plans and details, specifications, and construction contracts.

·       Ability to prepare scopes of work and addenda for contract packages, coordinate project deadlines, and monitor construction costs.

·       Ability to analyze information, develop actionable recommendations, evaluate the costs and benefits of potential options, and implement solutions to complex problems.

·       Strong interpersonal, organizational, time management, decision-making, and leadership skills.

·       Ability to establish cooperative working relationships, provide direction, and communicate recommendations

·       Attention to detail and thoroughness in completing work efficiently and effectively.

·       Ability to work under stress and manage competing priorities in a fast-paced environment.

Education:

·        Bachelor’s degree in Architectural Engineering, Construction Management, Building Construction, Construction Technology, or a related field from an accredited college or university; or eight years of directly related experience in commercial construction or renovation.

·        Master’s degree, preferred.

Licensure/Certification:

·        Valid driver’s license and access to a vehicle required for travel to Ascentria properties and project locations.

·        Real estate licensure and project management certification preferred.

Technology/Systems:

·        Proficiency with Microsoft Word, spreadsheets, Microsoft Project, Teams, and SharePoint.

Language Skills:

·        Ability to communicate effectively in English, both verbally and in writing, at the level necessary to perform the essential functions of the position, including reading and understanding job-related policies, procedures, safety information, and applicable regulations.

Working Environment

Work is performed in an environment that may require managing multiple priorities, interruptions, and competing deadlines. Ascentria Care Alliance provides services to the community through a variety of programs and settings. Depending on the position’s responsibilities, occasional schedule flexibility may be required to support operational needs.

Work is performed at the Worcester office and at Ascentria properties and project locations. The position requires managing multiple priorities, interruptions, and project deadlines. Travel to properties and project locations is approximately 50% of the role. Site visits may require the use of appropriate safety equipment.

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