Facilities & Workplace Support Coordinator

About the Opportunity

Key Responsibilities

Facilities & Workplace Support

• Conduct daily walkthroughs of multiple office floors to ensure workspaces, common areas, and employee amenities remain fully stocked, organized, and presentable.
• Monitor inventory levels for office supplies, breakroom items, refreshments, and workplace consumables.
• Maintain accurate inventory records and assist with purchasing and reordering as needed.
• Support workplace operations by proactively identifying and resolving office-related needs.
• Assist with conference room readiness and general workplace organization.

Hospitality & Employee Experience

• Ensure employee kitchens, pantries, and refreshment areas are clean, stocked, and welcoming.
• Assist with food preparation and presentation for employee snack and beverage stations.
• Provide exceptional internal customer service by responding promptly to workplace requests.
• Help create a positive and professional office environment for employees and visitors.

Office Operations

• Support administrative and operational tasks through Outlook and other Microsoft Office applications.
• Maintain tracking logs, inventory reports, and ordering records.
• Assist with various office projects and special assignments as business needs arise.
• Support light cleaning and upkeep of shared spaces, including wellness and fitness areas when needed.

Qualifications

• Previous experience in facilities support, office services, workplace experience, hospitality, porter services, office coordination, or similar operational support roles.
• Comfortable being on your feet for most of the workday and frequently walking throughout a multi-floor office environment.
• Strong attention to detail, particularly when managing inventory, supplies, and workplace organization.
• Ability to balance recurring responsibilities with changing priorities and urgent requests.
• Positive, service-oriented attitude with a willingness to assist wherever needed.
• Strong interpersonal and communication skills.
• Professional appearance and demeanor suitable for a corporate office environment.
• Reliable, proactive, and self-motivated with a strong work ethic.

Preferred Skills

• Experience managing inventory or supply ordering.
• Familiarity with Microsoft Outlook and Microsoft Office.
• Background supporting fast-paced corporate or professional services environments.
• Strong organizational and time-management skills.

What We're Looking For