Facility & Administrative Assistant (Fall)

Position Introduction:

The Facility and Administrative Assistant is a federal work study position responsible for providing direct support to the Facilities Manager and overall administrative and facility related support for the Center for Children and Families Inc.

Responsibilities:

• Assist with management of facility & respond to maintenance requests
• Lead annual furniture and equipment inventory project
• Manage maintenance of electronic & metal keys for user facility access
• Cover the front desk and assist visitors with various program needs
• Handle confidential personnel information
• Assist with activity/event preparation & implementation
• Active member of Board Lead Safety Committee
• Provide clerical, data entry, and technical support to the executive team
• Active member of C.A.R.E. Committee (Celebrate/Acknowledge/Rejuvenate/Engage)
• Maintain a position-specific training plan outlining professional goals

Required Education and Experience:

• Must be currently enrolled in the Fall 2026 Term as an undergraduate student in good standing at the University of Oklahoma.
• Hiring contingent upon verification of current student status.
• High School Diploma

Required Knowledge, Skills and Abilities:

• Ability to operate a personal computer using e-mail, word processing, excel and other applications related to assigned duties
• Ability to maintain effective working relationships with staff and volunteers
• Ability to work independently
• Ability to be flexible and adapt to organizational change
• Ability to collaborate and work as part of a team
• Ability to adhere to agreed upon schedule
• Approved background check

Department Preferences:

• Detail oriented & organized
• Interest in the non-profit field, facility management, administration, and advocacy
• Strong communication skills both written & oral