Facility Administrator III

Pay: $37.46
 

• Part of Workplace solutions group at SRA
• Current contractor is leaving for maternity leave in November – want to replace her for about 6 months. Jeff is unsure if she'll extend her leave, come back or how it may play out.
• Position is a Facilities Admin that will support Jiyun and their operations – this group particular focused on Cafeteria operations at SRA + other services (breakroom, coffee bar, janitorial, pest control, supporting high profile VIP's, Corporate Events throughout the years. So part of big operations at SRA. Daily there's probably ~150 folks for breakfast, and ~800 folks for lunches.. 60% of their duties will be Cafeteria Operations focused, ensuring vendors are operating properly.
• Onsite 8am to 5pm
• Skillsets sought – someone very detail oriented, skilled in MS Office, Outlook, MS Teams, chatgpt/gemini etc.
• Any corporate / Facilities experience in tech world desired – corporate Events + Cafeteria operations (emphasized) – invoice management, managing PO's
• There are a lot of equipment in the cafeteria + kitchen, so there is facilities collaboration expected – we have others that deal with Facilities + Maintenance, so this person will be more focused on kitchen, breakroom. This person will be more service related cafe , janitorial, event coordination.
• Would do 2 rounds of interviews –

 

• I was just curious about the scale or size of events and # of personnel utilizing the Cafeteria and such? we have a large event coming up soon, maybe over 20 guests, viewing exhibitions in auditorium.. 2 ^nd day will use entire Cafeteria with over 100 folks... will coordinate with Cafeteria vendors to assist with Catering. We're not hosting, we just assist – the team hosts
• How much vendor ownership? Jiyun really handles all the contracts, could assist with but wouldn't be responsible.

Duties:

RESPONSIBILITES

Vendor Management

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• Manage service vendor agreements, including renewals and terminations for facility needs.
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• Conduct quality control checks for each vendor under your responsibility.
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• Perform RFP (Request for Proposal) and RFQ (Request for Quotation) processes as needed.
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• Review invoices to ensure all services received and amounts billed align with contract terms.
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• Handle vendor registrations and process purchase orders (POs) as required.
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• Collaborate with the purchasing, finance, and legal teams to lead contract negotiations and approvals.
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• Manage yearly budgets, maintain records, and analyze financial data.
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Cafeteria Management

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• Oversee cafeteria vendor contracts, including agreements, renewals, terminations, operations, invoices, subsidy policies, and food quality.
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• Work with HR and Finance teams to establish and update company policies as needed.
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• Plan and manage cafeteria and kitchen facility maintenance schedules, including equipment replacements.
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• Assist senior planner to manage yearly budgets for cafeteria operations.
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• Attend weekly cafeteria meetings to address operational concerns and improve service quality.
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Janitorial Service

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• Conduct regular site inspections to ensure cleanliness and maintenance standards are met.
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• Coordinate with the janitorial team for repairs, refills, utility tasks, and other maintenance needs.
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Breakroom management

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• Inspect the employee breakroom area regularly and coordinate with the facility team for furniture layout, repairs, rearrangements, or other maintenance needs.
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• Manage coffee and water service vendors, ensuring consistent and high-quality service.
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• Oversee and maintain appliances and recreational supplies in the breakroom to ensure functionality and availability.
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Event Coordination

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• Plan campus-wide events for employee engagement, including budget approvals, planning, and execution.
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• Manage event requests from across the campus, confirm details, and coordinate with vendors for support.
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• Ensure proper setup and execution of events by collaborating with relevant teams.
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VIP Suite Management and VIP Support

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• Maintain inventory of VIP suite supplies and amenities to ensure availability for guests.
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• Coordinate reservations, approvals, setups, and support (IT/Security/Facility) for VIP suite usage.
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Administrative Tasks

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• Manage and maintain office supplies, including inventory tracking and ordering.
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• Monitor and respond to incoming requests via email and ticketing systems.
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• Draft and distribute announcements for the Facilities team as needed.
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• Update company guidelines managed by the team.
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Skills:

QUALIFICATIONS

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2. Minimum 2 Years of Proven experience in operations, facility management, food facility management, or a related field in a corporate environment. 5-7 years of professional work experience overall.
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4. Excellent Communication Skills: Strong oral and written communication abilities to interact effectively with vendors, internal teams, and stakeholders.
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6. Strong Vendor Management Experience: Demonstrated expertise in managing vendor relationships, contracts, and performance across various service areas.
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8. Attention to Detail and Organizational Skills: High level of precision and organizational capability to manage contracts, budgets, and operational details efficiently.
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10. Problem-Solving and Analytical Skills: Ability to identify issues, analyze data, and implement solutions to optimize vendor performance and operational efficiency.
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12. Great Work Ethic: Commitment to delivering high-quality work and maintaining professionalism in all responsibilities.
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14. On-Site Presence: Availability for 5 days on-site to oversee operations and ensure seamless coordination with teams and vendors.
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16. Microsoft Office and any software in a corporate environment.
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