Facility Coordinator, Cemetery Management

POSITION SUMMARY

Under the direction of the Cemetery Director, the Facility Coordinator is responsible for the stewardship of the cemetery, including preventative maintenance, ensuring it remains clean, safe, and fully functional by managing maintenance and repairs, coordinating service contracts, coordinating with vendors and staff, managing supplies, and maintaining compliance.

The annual salary range for this position is $90,500 to $113,300.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Coordinate the maintenance of the cemetery facilities including landscaping, horticulture, cleaning, HVAC, electrical, plumbing, and other systems, coordinating with contractors, vendors, caretakers, counselors, and the Director.
• Maintaining preventative maintenance schedules and record keeping, to identify potential issues.
• Coordinating maintenance and repair work orders, seeking proposals and quotes, selecting vendors, contract management, and processing invoices related to projects.
• Facilitate the work of contractors and vendors by scheduling, organizing access, providing site information, inspection of work, etc.
• Monitoring vendor and contractor performance and resolving any issues. Maintain vendor relationships to ensure quality of service and cost effectiveness.
• Track facility expenses and maintain budgets.
• Maintain inventories and procure new supplies and equipment as needed.
• Coordinate and facilitate access to the property for vendors and contractors.
• Coordinate with the foreman and security to prepare the facility for incoming funeral services, including interment space set-up, chapel set-up, grounds access, restrooms, and parking coordination.
• Ensure adherence to all safety regulations and standards within the facility by staff and contractors. Coordinate safety improvements with the Safety Manager.
• Maintain and implement emergency preparedness plans and communicate plans to the staff.
• Assist the Director with capital project management, including plan development and implementation.
• Prepare weekly reports and maintain detailed records. Interact with cemetery clients and visitors when other staff members are not available to do so.
• Serve as back up to the Cemetery Director as needed.
• Help plan, work and execute special events throughout the year. This includes procuring equipment, material, food and anything else necessary for a successful event.
• Assume other related responsibilities and special projects as required.
• Adhere to confidentiality rules and all other Trinity Church NYC policies, procedures, and rules.
• Perform all duties in a manner that promote Trinity’s mission and core values.

• Interfaces with cemetery families regarding plot and mausoleum inquiries, visits, and maintenance

• Interfaces with outside parties for special events, including film requests, tours, and property use

REQUIRED KNOWLEDGE, SKILLS, AND ACTIVITIES

• Proficient in Microsoft Office.
• Knowledge of Prism, Netsuite, IronClad, Wrike, AutoCAD LT,
• Excellent notetaking, oral communication, writing skills.
• Basic understanding of building systems. construction, and maintenance procedures.
• Strong organizational and time management skills to meet shifting priorities.

PREFERRED EDUCATION, EXPERIENCE, AND CREDENTIALS

• Certificate in facilities management, business administration, or related work.
• 3- 5 years of experience in facility maintenance, vendor management, construction and project coordination.
• College degree preferred.
• Bilingual in English and Spanish is a plus.