Facility Coordinator/Clerk

UIC Government Services and the Bowhead Family of Companies

Bremerton, WA

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JOB DETAILS

SALARY

SKILLS

Administrative Skills, Business Solutions, Car Rentals, Code of Federal Regulations, Communication Skills, Computerized Maintenance Management System (CMMS), Construction Inspection, Construction Safety, Contract Requirements, Database Administration, Driver's License, English Language, Facilities Management, Federal Contracts, Federal Government, Fire Safety, Government, High School Diploma, Information Technology & Information Systems, Inventory Levels, Leadership, Lift/Move 50 Pounds, Logistics, Logistics Management, Mail Processing, Maintenance Services, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, Office Suites, Online Courses, Physical Demands, Pricing, Project Tracking, Purchasing/Procurement, Record Keeping, Secret Clearance, Security Clearance, Statistics, Status Reports, Willing to Travel

LOCATION

Bremerton, WA

POSTED

18 days ago

**Overview** Facility Coordinator/Clerk (SWFPAC 2026-25316): Bowhead seeks a Facility Coordinator/Clerk to maintain efficient operations of up to forty-two (42) facilities operated or occupied by MCSFBN personnel. Please note, this position is contingent upon contract award. No third party applications or submissions will be considered. **Responsibilities** Essential functions will include: + Responsible for the administrative and logistical "backbone" of facility operations. + Track and update all trouble calls submitted to Region Base Operations Services Contractor (BOSC). + Maintain a Government provided Work Order Log and update on a daily basis. + Obtain status from the Region BOSC, designated Government Functional Area Lead / TA, and SWFPAC Facility Department to update the Work Order Log. All overdue Work Orders as well as active Work Orders being completed are to be verified as open or complete. + Any overdue and/or work orders which are not or cannot be completed by Region BOSC will be reported to the MCSFBn Facility Manager for resolution. + Maintain work order list by building and make available to MCSFBn Facility Manager + and SWFPAC (SPB 12) Facility Group when requested. + Report actions taken to the MCSFBn Facility Manager and affected MCSFBn leadership as requested. + Maintain a daily Galley Work Order Log for three (3) MCSFBn Galleys in Area of Operation, Galley Work Order Log Database, Washer/Dryer Report, Washer/Dryer Historical Database, Work Order database, and Facility/Minor Project Work Order Tracking Report. + Track work orders will be tracked to completion, and maintain a database of completedwork orders. + Assist in minor upgrade requests (bullets), for facilities related to scoping, and pricing. + Maintain historical database for Annual Trouble Call statistics (i.e. Number of trouble calls submitted, completed, overdue, open) by month,will be provided by the COR. + Maintain key custody for MCSFBn occupied buildings and spaces. + Maintain and issue keys from a designated lock box and inventory all keys monthly and report status and discrepancies to MCSFBn Facilities Manager, Deputy Logistics Officer, and Logistics Officer. + Submit on a monthly basis Key Custodian Program Report tracking the key inventory. + Coordinate with MCSFBn Facilities Manager to resolve key discrepancies. + Conduct monthly building, safety, fire and fire extinguisher inspections for MCSFBnoccupied buildings and spaces. + Other duties as assigned. **Qualifications** + Minimum high school diploma or equivalent (GED)Bachelor's degree is preferred in a relevant field such as business, facility management, or a related technical field. + A minimum of one to two years of administrative experience, including record keeping, filing, and managing correspondence. + Three to five years of specialized experience in facility operations, maintenance scheduling, or procurement. + Proficient at operating and managing Computerized Maintenance Management Systems (CMMS) for tracking work orders. + Intermediate to advanced level skills in Microsoft Office software suite - Word, Excel, Outlook, PowerPoint. + Ability to understand, speak, read, and write the English language. + Ability to communicate effectively with all levels of employees, Government Representative, and outside contacts. + Strong interpersonal skills and good judgment with the ability to work alone or as part of a team. + Valid driver's license in the state of employment with an acceptable driving record. Physical Demands + Must be able to lift up to 50 pounds. + Must be able to stand and walk for prolonged period amounts of time. + Must be able to twist, bend, and squat periodically. + High noise levels are common as is the potential exposure to heat/cold, noise, dusts, mist, and/or fumes. Security Requirements: Must be able to maintain a security clearance at the Secret level. US Citizenship is a requirement for Secret clearance at this location Applicants may be subject to a pre-employment drug & alcohol screening and/or random drug screen, and must follow UIC's Non-DOT Drug & Alcohol Testing Program requirements. If the position requires, an applicant must pass a pre-employment criminal background history check. All post-secondary education listed on the applicant's resume/application may be subject to verification. Where driving may be required or where a rental car must be obtained for business travel purposes, applicants must have a valid driver license for this position and will be subject to verification. In addition, the applicant must pass an in-house, online, driving course to be authorized to drive for company purposes. UIC is an equal opportunity employer. We evaluate qualified applicants without regard to race, age, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other protected characteristics EOE/D/V. In furtherance, pursuant to The Alaska Native Claims Settlement Act 43 U.S.C. Sec. 1601 et seq., and federal contractual requirements, UIC and its subsidiaries may legally grant certain preference in employment opportunities to UIC Shareholders and their Descendants, based on the provisions contained within The Alaska Native Claims Settlement Act. Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities. Please view Equal Employment Opportunity postershere (https://www.eeoc.gov/sites/default/files/2023-06/22-088\_EEOC\_KnowYourRights6.12ScreenRdr.pdf) . All candidates must apply online at www.uicalaska.com , and submit a completed application for all positions they wish to be considered. Once the employment application has been completed and submitted, any changes to the application after submission may not be reviewed. Please contact a UIC HR Recruiter if you have made a significant change to your application. In accordance with the Americans with Disabilities Act of 1990 (ADA), persons unable to complete an online application should contact UIC Human Resources for assistance www.uicalaska.com/careers/recruitment/ . The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c) UIC Government Services (UICGS / Bowhead) provides innovative business solutions to federal and commercial customers in the areas of engineering, maintenance services, information technology, program support, logistics/base support, and procurement. Collectively, the fast-growing Bowhead Family of Companies offers a breadth of services which are performed with a focus on quality results. Headquartered in Springfield, VA, we are a fast-growing, multi-million-dollar company recognized as a top Alaska Native Corporation providing services across the Department of Defense and many federal agencies. Bowhead offers competitive benefits including medical, dental, vision, life insurance, accidental death and dismemberment, short/long-term disability, and 401(k) retirement plans as well as a paid time off programs for eligible full-time employees. Eligible part-time employees are able to participate in the 401(k) retirement plans and state or contract required paid time off programs. **Join our Talent Community!** Join our Talent Community (https://talentconnect.uicalaska.com/government-services/talentcommunity) to receive updates on new opportunities and future events. **ID** _2026-25316_ **Category** _Admin/Office Support_ **Location : Location** _US-WA-Bremerton_ **SCA Hourly Rate** _USD $27.51/Hr._ **Min** _USD $27.51/Hr._ **Minimum Clearance Required** _Secret_ **Travel Requirement** _N/A_

About the Company

UIC Government Services and the Bowhead Family of Companies

INDUSTRY

Other/Not Classified

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