Facility Coordinator

JLL empowers you to shape a brighter way.

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented peopleand empowering them tothrive, grow meaningful careers and to find a place where they belong. Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

What this job involves -

The

Facilities

Coordinator will provide support to the Site and/or Facility team with operational activities in maintenance and operations, accounting and finance, vendor oversight, equipment and supplies, occupancy services,

utilization

of the CMMS platform, and other general duties as requested. The person in this role will also proactively develop and

maintain

client

relationships

ensuring that expected service levels are achieved.

What is your day to day?

• Actively support an environment of teamwork, cooperation, performance excellence, and personal success,in accordance withall agreed policies, procedures and contract scope.
• Assist Facility Management Team with tactical planning for the team's goals andobjectives
• Provide facility specificassistanceto the project management team as needed or requested
• Schedule and manage repairs and maintenance, minorworksand other work requests,tracking tocompletion.
• Build supplier relationships andassistvendors with site visits, onboarding, and other needs as necessary
• Provide information and direction to vendors, facilities staff, and other service providers asrequiredto ensure excellent coordination and execution of work, with minimal disruption.
• Assistwith the coordination and scheduling of maintenance activities and the procurement of vendors and service asrequired.
• Update andmaintainaccuraterecords and official documentation for the site/s, ensuringappropriate followup with vendors, stakeholders, and clients.
• Provide general overall facility management services including continuous monitoring of office/facility
• Act as an interface with client, visitors, and guests
• Conduct daily walkthroughs to ensure clean and organized spaces.
• Respond to all work ordersin a timely manner, ensuring KPI compliance and excellent customer service.
• Provide direction/information to vendors, facilities staff, and service providers asrequiredto ensure excellent coordination/execution of work within client environment with minimal disruption.
• Coordinate the delivery of site amenities and support moves asrequired, acting as thesitekey point of contact.
• Provide coordination and support events,meetingand conference facilities asrequired.
• Identifyopportunities for improved operation and service excellence, making recommendations for conduct site inspections and assessments to ensure all building procedures and performance measures are alwaysmaintainedand the provision of a safe workplace.
• Responsibility for asset data entry and updates into the CMMS platform;update andmaintainaccuraterecords and official documentation for the site/s.
• Testing of CMMS functionalities as needed
• Assistwith the creation and dissemination of reports asrequired
• Deliver an exceptional quality of service, as reflected by client feedback.

Desired experience and technical skills

Required

• 2+ years' experience with Facility or Property Administration
• GED or High school diploma
• Superior customer service skills and orientation
• Excellent listening, verbal, and written communication skills
• Ability to multi-task, plan and manage under time constraints
• Proficient in MS Office and MS Share Point; must be proficient at Excel Spreadsheets and have capability of customizing administrative reports
• Computerproficiencyin CMMS/Work Order systems
• US citizenship isrequiredfor this position due to government contract requirements

Preferred

• Ability to work without direct supervision
• Strong organizational skills and collaborative style
• Strong organizational skills and collaborative style

This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship.

Estimated compensation for this position:

80,000.00 - 85,000.00 USD per year

This range is an estimate and actual compensation may differ. Final compensation packages are determined by various considerations including but not limited to candidate qualifications, location, market conditions, and

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JLL Is an Equal Opportunity Employer JLL is committed to developing and maintaining a diverse workforce. JLL strongly believes in equal opportunity extended to all individuals in all aspects of the employment relationship, including recruitment, hiring, training, promotion, transfer, discipline, layoff, recall and termination without regard to race, color, religion, belief, creed, age, sex, pregnancy or maternity (including childbirth and related conditions), family responsibility (e.g. child care, elder care), nationality, ethnic or national origin or ancestry, citizenship, marital status, civil partner status, sexual orientation, gender identity or expression, transgender status, veteran’s status, genetic information, trade union membership, social position, political view or status as a qualified individual with a disability, protected leave status or any other protected characteristic in accordance with applicable law. The company also endeavors to make reasonable accommodations for known physical or mental limitations of otherwise qualified employees and applicants with disabilities unless the accommodations would impose an undue hardship on the operation of our business and ensures that employment decisions are based only on valid job requirements.