Facility Coordinator

Description and Requirements

At the University of Phoenix, we are committed to the future of work by providing a fully remote, work-from-home environment. This strategy enables us to attract top talent nationwide. Are you looking for a rewarding and fulfilling position that offers challenging work and the opportunity to make a significant impact while collaborating with a team of fun, innovative individuals? Would you prefer to work with an organization that positively contributes to the world? If so, we would love to hear from you!

Are you searching for a rewarding, fulfilling position that offers challenging work and the ability to make a big impact while working side-by-side with a team of fun, innovative people? Ideally, would you like this position to be with an organization that makes a positive contribution to the world? If so…we would love to hear from you!

About Us

University of Phoenix is a leading higher education institution founded in 1976 by Dr. John Sperling. Our mission is to improve the lives of our students, their families and future generations through higher education. Our values (which hopefully you share) are: Brave. Honest. Focused.

Our University values and embraces all team members and their unique perspectives. We fundamentally believe in fostering an environment which deeply respects, celebrates, and actively encourages a diverse workforce. We are committed to hiring - and learning from - those who share our passion to help others achieve their educational aspirations.

We offer excellent benefits, an effective recognition program, and outstanding learning and development tools, including tuition vouchers for employees and their qualified family members.

About the Position

The Facility Coordinator oversees and responds to day-to-day campus and office operations, including facilities, infrastructure, maintenance coordination, and meeting/event support to ensure a seamless workplace experience.

What You'll Do:

1. Provide hands-on meeting and event support as needed, including assisting with room reservations, participating in planning calls, entering furniture set-up work orders, and collaborating closely with JLL to ensure successful execution, including some weekend or evening support.

2. Manage vendor relationships by overseeing third-party service providers, ensuring compliance with contractual agreements, service level expectations, and company standards.

3. Collaborate with JLL, contractors, and property managers to ensure timely completion of repairs and maintenance tasks. Actively managing performance and ensuring alignment with preventative maintenance (PM) programs.

4. Process and manage requisitions related to facilities contracts, operating expenses (Opex), and capital projects; ensure timely and accurate invoice processing in coordination with accounting.

5. Support University employees with campus office and conference room reservations. This may include process streamlining, updates to SOPs, updates to knowledge-based articles and updates to the real estate and facilities website to ensure the most up to date information on campus office, workstation and conference room reservation processes are documented and available to staff.

6. Administer and manage key operational systems and contracts, including Ricoh services and the OfficeRnD room reservation platform, ensuring efficient functionality and user satisfaction.

7. Project manage campus relocation and space planning initiatives.

8. Perform other duties as assigned or apparent.

NOTE: The Primary Accountabilities above are intended to describe the general content and requirements of the position and are not intended to be an exhaustive statement of duties. Incumbents may perform all or most of the Primary Accountabilities listed above. Specific goals or responsibilities will be documented in incumbents' performance objectives as outlined by the incumbents' immediate manager.

Supervisory Responsibilities

None

MINIMUM EDUCATION AND RELATED WORK EXPERIENCE:

• High School Diploma or GED
• Three (3) years of working in real estate or facilities management, including vendor management experience

ADDITIONAL QUALIFICATIONS:

• Bachelor's degree preferred
• A general knowledge of real estate transactions with thorough knowledge of lease administration
• Project management experience
• Results-oriented with the capacity to manage multiple processes, projects, and activities concurrently
• Ability to work independently to solve problems and effectively manage complex and sensitive issues
• High level of analytical skill
• Strong customer focus and experience
• Ability to communicate in both written and verbal format to all organizational levels; significant level of interpersonal skills to be able to respond to inquiries from various parties

#LI-SM1

University of Phoenix is an Equal Opportunity employer.

If you are an active-duty military member seeking employment when off-duty, compliance with Department of Defense Joint Ethics Regulation, 5500-7-R, is required prior to starting employment with University of Phoenix. You are advised to contact your base Judge Advocate General to seek such approval and answer any questions.

Pay Range

The hourly pay rate range is $23.56 (minimum), $34.47 (midpoint), and $45.38 (maximum). The annualized amount, not including eligible overtime pay, is $49,000 (minimum), $71,700 (midpoint), and $94,400 (maximum).*

• Typical hiring range is between the minimum and midpoint of the above pay range. Actual starting base pay may vary based on factors such as education, experience, skills, location and budget. Compensation above the midpoint is generally associated with experienced, long-tenured employees who have demonstrated sustained performance and expertise in the role.

Your work is critical to helping adult learners achieve their dreams, and we're committed to rewarding you for your efforts. We offer a competitive, comprehensive total rewards package designed to help you achieve your health, financial, educational and work-life balance goals.

Full-time employees are eligible for:

• Medical, dental and vision plans; Flexible Spending Accounts; Health Savings Accounts; Life and Disability insurance; and our Wellness incentive program;
• Competitive 401(k) employer match;
• Substantial tuition discount for you and eligible dependents; and,
• A generous time off package, including paid vacation, sick time and company holidays.*
• For more details around paid time off benefits, please click here.

Application Deadline is 07/13/2026.

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