Facility Liaison Associate

Responsibilities

• Supports the day-to-day operations of the facility and mail services
• Manage daily coordination and conference room setups.
• Completes all daily weekly and monthly reports
• Respond promptly to requests for building maintenance, repairs, cleaning needs, etc. from building occupants
• Act as liaison between on-site Prudential associates and the following groups:
  -Landlord/Building Property Management
  -Prudential Corporate Facilities, Health & Wellness, and Real Estate team
  -All Facilities vendors including janitorial, electrical, painting, plumbing, technology, security, mailroom, and parking
• Maintain/manage any on site furniture inventory and storage areas
• Serve as fire/life safety contact with landlord, coordinating all evacuations, coordinating all fire alarm/extinguisher testing
• Coordinate any maintenance to the vending, water cooler, ice machine or coffee machine

Qualifications:

• Must have PC skills office, clerical, faxing, item processing, data entry or other related mailbox processing

   

• Strong customer service and communication skills

   

• Proven reliability and commitment to work schedule and attendance. Flexibility to work additional hours with little notice.

   

• Working knowledge of preparing files financial industry preferred.

   

• Proven high quality standard for work produced (consistent error free) and high throughput (consistent Items for Hour)

   

• Ability to perform well under pressure and meet rigorous deadlines

   

• Follow internal operational controls and adhere to financial industry regulations

   

• Support other operations and administrative functions as required.

   

• Ability to work both independently and as active participant in a team environment.

   

• Contribute towards a positive, collaborative and supportive workplace.