Facility Maintenance

Facilities Coordinator

Department: Facilities & Equipment Reports To: Director of Facilities & Equipment Location: Based at local facility with support of multiple facilities Travel: Travel to other facilities may be required

Position Summary The Facilities Coordinator is responsible for supporting the maintenance, operation, and compliance of company facilities. This position is based at a local facility, where the primary focus is daily maintenance and coordination, while also supporting and coordinating facilities-related activities across multiple locations. The role requires hands-on maintenance skills, strong organizational abilities, and the ability to coordinate vendors, documentation, and compliance efforts under the direction of local management and the Director of Facilities & Equipment.

Key Responsibilities

• Perform general repairs, preventative maintenance, and testing of facilities support equipment.
• Conduct routine inspections and basic troubleshooting of building systems and equipment.
• Perform general carpentry, electrical, and minor mechanical repairs.
• Schedule, coordinate, and monitor vendors and contractors for maintenance, repairs, inspections, and testing.
• Document vendor services and maintain accurate service and maintenance records.
• Collect, organize, index, and distribute compliance documentation required for internal, customer, and regulatory audits.
• Track recurring inspections, certifications, and preventative maintenance activities across multiple facilities.
• Coordinate facilities-related activities at other company locations while maintaining primary responsibility for the local facility.
• Support facility projects, office reconfigurations, and equipment installations as needed.
• Communicate effectively with local management, the Director of Facilities & Equipment, vendors, and other stakeholders.
• Maintain a safe, clean, and compliant work environment.
• Perform other duties as assigned by local management and the Director of Facilities & Equipment.

Required Qualifications

• High school diploma or equivalent required.
• 2+ years of experience in facilities maintenance, building maintenance, or a related role.
• General knowledge of carpentry, electrical repairs, and building maintenance systems.
• Experience coordinating vendors and service schedules.
• Strong organizational and documentation skills.
• Ability to work independently and manage priorities across multiple facilities.
• Valid driver's license required.

Preferred Qualifications

• Experience supporting multiple facilities or locations.
• Proficiency with Microsoft Excel, Word, and the Microsoft Office suite.
• Familiarity with preventative maintenance programs and compliance documentation.
• Knowledge of OSHA, fire/life safety, or general building compliance requirements.

Physical Requirements

• Ability to lift and carry up to 50 pounds.
• Ability to stand, walk, bend, kneel, climb ladders, and safely use hand and power tools.
• Ability to work in varying environmental conditions.

Work Environment

• On-site position based at a local facility.
• Occasional travel to other facilities required.
• May require after-hours or on-call support as needed.