Facility Maintenance & Safety Associate

Description:

In this dynamic role, you will help ensure Second Harvest's facilities, equipment, vehicles, and grounds are safe, clean, well-maintained, and operating efficiently. Responsibilities include leading workplace safety initiatives, coordinating facility and fleet maintenance, overseeing food safety, sanitation, and pest control programs, managing vendor relationships, and supporting food safety audit readiness. The position ensures compliance with American Institute of Baking (AIB), Feeding America, Good Manufacturing Practices (GMP), and organizational standards while supporting efficient warehouse and facility operations. The ideal candidate is an organized, proactive problem-solver who thrives in a hands-on environment and is committed to maintaining a safe, compliant, and mission-driven workplace.

Schedule: Monday – Friday, 7:30 AM – 4:00 PM. Change(s) in work schedule will be communicated to employees in advance of the change(s) taking place. Overtime is required on an occasional basis, based on organizational needs.

Supervisor: Director of Operations

Status: Full-Time

Classification: Non-Exempt

Specific Responsibilities:

Warehouse Safety & Training

· Lead AIB audit preparation, including corrective actions, facility improvements, documentation, and audit readiness activities.

· Partner with the Director of Operations to develop and deliver safety training programs and onboarding for Operations team members.

· Train staff on the proper use of personal protective equipment (PPE), safe lifting techniques, material handling procedures, and emergency response protocols.

· Provide training on the safe operation and basic maintenance of warehouse equipment, including forklifts, stand-up lifts, pallet jacks, balers, and shrink-wrap machines.

· Coordinate emergency preparedness activities, including fire drills and evacuation procedures.

· Conduct and document monthly facility safety inspections, identify hazards, and ensure corrective actions are completed.

· Investigate and report safety incidents, hazards, and near-miss events.

· Promote a culture of safety and compliance with organizational policies and regulatory requirements.

Cleaning, Pest Control and Food Safety

· Maintain facility and grounds cleanliness in compliance with Feeding America, GMP, AIB, and Second Harvest standards.

· Ensure weekly, monthly, and quarterly cleaning schedules are completed and properly documented.

· Oversee the facility pest control program, including fly light inspections, log maintenance, and coordination with contracted providers.

· Ensure warehouse, office, common areas, and restrooms are clean, stocked, and maintained daily.

· Coordinate grounds maintenance activities, including mowing, trimming, litter removal, weed control, snow removal, and salting of walkways as needed.

· Coordinate and supervise volunteers assisting with landscaping and grounds maintenance.

· Maintain temperature logs and related records for freezers, coolers, and other monitored areas.

· Monitor HVAC, refrigeration, freezer, and cooler systems to ensure proper operation and food safety compliance.

Facility, Equipment and Truck Maintenance

· Coordinate preventive maintenance, inspections, repairs, and service activities for fleet vehicles, facility systems, and warehouse equipment.

· Maintain equipment and vehicle service records and ensure compliance with applicable regulations, insurance requirements, and safety standards.

· Coordinate transportation of vehicles and drivers for maintenance appointments as needed.

· Oversee maintenance, inspection, and calibration of warehouse equipment, including forklifts, stand-up lifts, pallet jacks, balers, shrink-wrap machines, and scales.

· Coordinate testing and maintenance of fire suppression systems and maintain required documentation.

· Perform general facility maintenance, including painting, minor repairs, and building upkeep.

· Manage vendor contracts related to HVAC, refrigeration, snow removal, equipment service, and other facility maintenance needs.

· Monitor facility, equipment, and vehicle conditions and proactively address maintenance needs to minimize downtime and maintain safe operations.

Offsite Storage

· Conduct regular visits to the offsite storage facility to monitor operations and promptly address any issues that arise.

· Coordinate with department staff and drivers to schedule deliveries to and pickups from the offsite storage facility.

General Responsibilities:

· Assisting in the warehouse on an as needed basis to support operations including pulling orders assigned and replenishing pick locations.

· Coordinate with other departments as necessary to ensure efficient operations

· Uphold the Core Values and mission of Second Harvest at all times.

· Display courtesy and respect at all times to Second Harvest employees, volunteers, donors, member agencies, and the general public.

· Maintain confidentiality in all matters pertaining to Second Harvest.

· Other duties as assigned.

Requirements:

 Qualifications

· Valid Driver’s License.

· High school diploma or GED required; associate degree or technical training in facilities maintenance, industrial maintenance, safety, logistics, or a related field preferred.

· Minimum of 3-5 years of experience in facility maintenance, warehouse operations, fleet maintenance coordination, safety compliance, or related field.

· Proficient computer Skills, including MS Outlook, Word and Excel.

· Experience working in a warehouse, distribution, manufacturing or food storage environment preferred.

· Experience coordinating vendors, contractors, and maintenance service providers.

· Experience training employees on workplace safety procedures is preferred.

Education/Training

· High School Diploma or GED.

· SERV Safe Food Safety Certification (will train)

· CPR/AED & First Aid every two years (will train)

· USDA Civil Rights Training for Food Distribution (will train)

· OSHA 10-Hour General Industry Certification, preferred

· Certified in forklift and stand-up lift.

 

Physical Requirements and Working Conditions

This position requires constant standing and/or walking. Frequent bending, lifting, stooping, carrying, and/or reaching is required. This position requires the ability to lift up to 50 pounds on a regular basis. The ability to work in various temperatures with extreme heat or cold periodically is required. At times, this position works outdoors.