Facility Project Coordinator (Tier 2)

Description

Job Overview 

The Facility Project Manager is responsible for overseeing day-to-day facility projects, minor facility repairs, and operational support across HTI locations. This role ensures warehouse and facility operations are safe, efficient, and well-organized. Responsibilities include racking repair and replacement, warehouse moves, new location setups, inventory coordination, and hands-on facility maintenance. They work closely with Inventory Management, Operations, and branch leadership to support operational continuity, safety and efficiency across all assigned locations.

Core Functions 

• Facility and Project Management
• • Support facility projects across HTI locations, including racking repair and replacement, warehouse moves, and hands-on facility maintenance.
  • Manage and participate in new location setups.
  • Perform and oversee minor facility repairs and maintenance tasks.
  • Ensure facility projects and repairs are completed safely, on schedule, and in alignment with company standards.
  • Coordinate with vendors, contractors, and internal teams for larger facility work or specialized repairs.
  • Monitor facility conditions and proactively identify maintenance, safety, and improvement needs.
  • Ensure compliance and maintenance of leased facilities.
  • Direct and delegate tasks to the project team to support execution of facility projects.
  • Manage external facility elements such as fences, entry gate, roofs, dock doors, flag poles, etc.
  • Manage internal facility elements such as generator, HVAC, plumbing, document shredding, fire extinguishers/alarms, lighting efficiency, cameras, signage, floor maintenance, etc.
  • Manage facility grounds including driveway upkeep, trash service, etc.
• Inventory and Warehouse Support
• • Manage daily transfer of product between Grand Rapids locations, ensuring assigned rack areas are fully stocked, organized, clearly labeled, and ready for shipping.
  • Coordinate with the inventory team on part movements, replenishment, and re-slotting activities.
  • Support and participate in cycle counting activities to ensure inventory accuracy.
  • Assist with inventory adjustments related to facility changes, moves, or re-slotting activities.
• Process Improvement and Continuous Improvement
• • Promote organization, cleanliness, safety, and standardization at HTI locations.
  • Conduct regular audits within facility areas, following up on corrective action.
  • Identify and implement facility, inventory, and process improvements to hance workflow, safety, and efficiency.
• Season and Site-Specific Operations
• • Support Grand Rapids warehouse operations teams as needed by coordinating team coverage to fill temporary staffing shortages.
  • Coordinate with leadership on support for the Home Office facility in Byron Center.
  • Manage snow removal operations for Grand Rapids locations.
  • Coordinate internal staff and external vendors to ensure timely and safe snow and ice removal.
  • Ensure compliance with safety standards during adverse weather conditions.
• Safety, Compliance, and Documentation
• • Ensure all facility activities, repairs, and inventory support functions comply with OHSA regulations, company safety policies, and operational standards.
  • Promote a strong safety culture through training, inspections, and corrective action follow-up.
  • Maintain documentation related to facility repairs, projects, inspections, maintenance, and inventory support activities.
  • Participate in audits and support compliance initiatives as required.
• Management and Team Development
• • Supports the team by solving complex problems and making substantial decisions that impact them.
  • Models all safety and compliance procedures and hold others accountable to them.
  • Responsible for managing and approving employee leave and timecards, as well as reinforcing timekeeping and attendance requirements with employees.
  • Guide teams to develop reliable processes and procedures that produce results and ensure execution from the team.
  • Act as a company representative by managing change, communicating proactively and regularly setting goals and clarifying expectations. 
  • Critically think through decisions to maximize impact. 
  • Run operations effectively through delegation, resource utilization, and budget management. 
  • Safeguard the company through incident and conflict management. 
  • Participate in and help manage the full employee life cycle. 
  • Retain employees by engaging them, appreciating them, and building a positive team culture. 
  • Develop employees’ performance through coaching and feedback to foster a positive career path for them. 

Competencies and Qualifications

• High School Diploma, GED, or suitable equivalent preferred.
• 5+ years of work experience in facility management, construction management or maintenance preferred.
• Experience working in an enterprise resource planning (ERP) system is a plus.
• Experience operating warehouse equipment such as a forklift and electric pallet jack required.   
• Strong understanding of warehouse layouts, racking systems, and material handling operations.
• Experience supporting inventory movements, replenishment, and cycle counts.
• Hands-on experience performing minor facility repairs and general maintenance. 
• Strong knowledge of building systems (HVAC, electrical, plumbing, and structural).
• Experience managing budgets, timelines, and multiple concurrent projects.
• Knowledge of safety standards in a warehouse environment. 
• Working knowledge of 5S Methodology and continuous improvement principles.
• Computer skills such as file storage, control panel navigation, internet and email utilization.   
• Ability to work with a diverse range of people. 
• Ability to work independently and meet self-driven goals. 
• Proficient communication skills, both written and verbal. 
• Excellent attention to detail and ability to organize a large workspace.
• Strong trouble shooting and problem solving skills. 

Physical Requirements

• Full-time in office position.
• Ability to lift and carry 75 lbs. individually and up to 100 lbs. as a team lift.  
• Prolonged periods of being on their feet within the warehouse. 
• 25-50% travel required.