Fact Witness Coordinator

SGI Global is seeking a Fact Witness Coordinator to provide clerical and administrative support services to the United States Attorney's Office (USAO), Southern District of West Virginia.

The Fact Witness Coordinator supports the USAO's witness management process by coordinating witness travel and reimbursements, assisting fact witnesses before, during, and after court proceedings, and providing administrative support to Victim-Witness personnel, Assistant United States Attorneys (AUSAs), and other USAO staff. This position plays an important role in ensuring witnesses are properly prepared for court appearances while facilitating timely reimbursement and efficient case support.

Job Duties

• Provide witness management assistance prior to, during, and after trial. Typical assignments include working directly with fact witnesses, assistance and support to ensure appearance for court, pre-trial conferences, and grand jury.
• Receive visitors, field phone calls, questions and other inquiries from fact witnesses seeking information pertaining to court, pre-trial conferences, grand jury appearances and expense reimbursement. Obtain pertinent information for files and documents necessary to arrange witness travel and reimbursements.
• Initiate contact/notify fact witnesses concerning travel arrangements, appearance date/time, and determine any special circumstances or needs of the fact witness. Use judgment to determine when AUSA should be notified of special circumstances or needs of fact witnesses.
• Confer with AUSA concerning fact witness appearance and special circumstances regarding witnesses (special authorizations, international witnesses, military/federal employee witnesses, or hostile witnesses). Complete and submit proper documentation for special authorizations and obtain prior approval before proceeding with travel arrangements.
• Prior to fact witness' appearance, ensure all travel documents and appearance date and time have been provided to witness. Make necessary arrangements for fact witness travel and lodging according to Department of Justice and USAO policies and procedures.
• Meet with fact witnesses upon arrival to designated hearing or pre-trial conference, offer and perform courtroom orientation, accompany witness to court, ensure a safe waiting area is available, and collect necessary documentation and signatures for fact witness reimbursement documents.
• Prepare and submit documentation for fact witness reimbursement, i.e. witness vouchers and other required documentation for fact witnesses. Furnish requested information concerning pending and completed fact witness vouchers. Gather required documentation and reconcile Government Travel Accounts,
• Obtain information, confer, and coordinate with the Court, Probation, Pretrial, U.S. Marshals Service, investigative agencies, and other counterparts, when necessary.
• Complete variable aspects of recurring documents in conformance with the rules governing their style and format. Compose original letters that do not require legal interpretation but require a good working knowledge of legal procedures and specialized terminology relevant to fact witness laws and regulations.
• Perform general office procedures pertaining to fact witness management, including, but not limited to: establish and maintain a variety of fact witness files, documents and databases; assemble documents and other information for fact witness file material and retention in accordance with established procedures and Department of Justice regulations; if requested, establish and maintain calendar and/or database of active and pending fact witness appearances; track hearings, trial dates, grand jury and scheduling conferences; perform other administrative and logistical fact witness management related duties as required/assigned.

Qualifications

• High school Diploma is required, undergraduate degree is preferred
• Strong verbal and written communication skills.
• Proficiency with Microsoft Office applications, including Word, Excel, and Outlook.
• Experience performing word processing, data entry, and electronic records management.
• Ability to establish and maintain case files, databases, and tracking systems.
• Ability to analyze information from multiple sources and maintain accurate records.
• Experience preparing reports, correspondence, and other administrative documents.
• Ability to schedule appointments, coordinate logistics, and manage multiple priorities.
• Ability to communicate professionally with witnesses, attorneys, court personnel, and other government agencies.
• Strong organizational skills and attention to detail.
• Ability to handle sensitive and confidential information with professionalism and discretion.
• U.S. Citizenship is required.
• Ability to successfully pass a Department of Justice background investigation (Tier 2 Public Trust).

SGI Global provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws.