Fairgrounds Administrative Coordinator
Salary
$79,748.86 - $96,946.72 Annually
Location
Santa Rosa, CA
Job Type
Full-Time
Job Number
26/08-0810-OFGS
Department
Sonoma County Fairgrounds (FGS)
Opening Date
08/03/2026
Closing Date
8/10/2026 11:59 PM Pacific
Bargaining Unit
00
Position Information
Join the Sonoma County Fair & Exposition team as our Administrative Coordinator!
Starting salary up to $46.45/hour ($96,946.72/year) and a competitive total compensation package!*
Join Our Team
The Sonoma County Event Center at the Fairgrounds is a non-profit enterprise that serves as a gathering place, showcasing agriculture, livestock, and arts as a living celebration of the community. Thriving since 1936, we are committed to creating an environment where every citizen can experience the unity of our county, inspiring a spirit of collaboration and mutual support that extends beyond the Fairgrounds.
In support of our team, the Administrative Coordinator position is responsible for a variety of administrative and accounting functions, including providing customer service and policy guidance, processing accounts receivable and accounts payable transactions, reconciling financial records, and preparing payment batches. Additional duties include handling mail and bank deposits, maintaining financial records across reporting systems, and assisting with payroll processing, employee records, and paycheck distribution. Following training, the position will serve as a primary Human Resources Liaison (HRL) for the Fairgrounds, providing the Chief Financial Officer (CFO) and Chief Executive Officer (CEO) with technical and administrative support related to the Fairgrounds payroll, recruitment, training, safety, disability management, and employee relations efforts.
As the ideal candidate to effectively and efficiently support the CFO and CEO in this role, you bring your commitment to deliver exceptional services and many of the following qualifications:
Additionally, while not required, experience with event- and financial-related software such as ETix, Firefly Reservations, Greater Giving, ShoWorks, Clover credit card, Authorize.net, and/or Momentus by Ungerboeck is highly desired
Typically, this work is performed Monday through Friday, from 8:00 am to 5:00 pm, in a business casual office environment. Depending upon the operational needs leading up to, during, and following the annual County Fair, Saturday work may be required, and working the last Sunday evening of the Fair is required.
What We Offer
Working at the Fairgrounds offers expansive opportunities for growth and development, the ability to be a part of a challenging and rewarding work environment, and the satisfaction of knowing youre working to better our communities. You can also look forward to flexible work arrangements and excellent benefits* including:
The Sonoma County Fairgrounds is currently recruiting to fill a Fairgrounds Administrative Coordinator position at the Sonoma County Fairgrounds. Employees in this class are in the unclassified service; this position is exempt from the Civil Service Ordinance of the County of Sonoma as stated in Section 5 of Ordinance No. 305-A as amended. This employment list may also be used to fill future full-time, part-time, or extra-help (temporary) positions as they occur during the active status of the list. The formal title for this position is Administrative Aide.
Application submissions require the Supplemental Questionnaire to be completed.
Minimum Qualifications
Experience: Work experience that would provide an opportunity to acquire the knowledge and abilities listed. Normally, some experience related to general administration, accounting, budgetary analysis, or human resources work including the compilation, tabulation, analysis, and presentation of statistical and narrative written reports would provide such opportunity.
Education: Any combination of course work and training that would provide an opportunity to acquire the knowledge and abilities listed. Normally, academic course work in public administration, business administration, management, accounting, political science, economics, statistics, English composition, psychology or closely related courses would provide such opportunity.
License: Possession of a valid drivers license at the appropriate level including special endorsements, as required by the State of California, may be required depending upon assignment to perform the essential job functions of the position.
The position advertised on this announcement does not require possession of a valid California Driver's License.
Knowledge, Skills, and Abilities
Knowledge of: administrative techniques and principles of organization, accounting, budget and human resources administration; techniques and practices of research methodology, data collection, and preliminary analysis; report writing; application and use of basic statistics; interview techniques sufficient to obtain information related to employment and administrative matters; written and oral communications, including language mechanics, syntax and English composition; modern office methods and procedures; database, spreadsheet and word processing applications including basic methods of graphic presentations.
Ability to: collect, compile and analyze qualitative and quantitative data; understand and explain laws, regulations and policies governing program operations; communicate effectively orally and in writing; establish and maintain effective working relationships with management, employees, clients, and the public; understand program objectives in relation to departmental goals and procedures; organize and prioritize work assignments; use and understand common database, spreadsheet and word processing applications; learn specialized computer applications.
Certain positions may require the ability to speak, read and write fluent Spanish.
Positions allocated to this class may require specific knowledge and abilities.
Selection Procedure & Some Helpful Tips When Applying
Please visit Getting a Job with the County of Sonoma to review more detailed information about the hiring process, including the application process, examination steps, and department selection process.
Application submissions require the Supplemental Questionnaire to be completed.
Responses to supplemental questions will be scored using position-specific criteria. Please provide specific and detailed responses of a reasonable length to allow for a thorough assessment of your qualifications. Responses that state, "See Resume" or "See Application" may be considered insufficient and therefore may not be scored.
The selection procedure will consist of the following examination:
An Application and Supplemental Questionnaire Appraisal Examination (weight 100%) will be conducted to evaluate each applicants application and supplemental questionnaire for satisfaction of minimum qualifications (pass/not pass); and for educational coursework, training, experience, knowledge, and abilities which relate to this position. Personally identifiable information (PII) is removed from the standard application fields and applicable attachments. This PII blind screening practice redacts a candidate's personal information that could potentially influence or bias the scoring process. Personal information includes the applicant's name, former last name, address, phone number, email, drivers license number, school name, education start and end dates, age, date of birth, gender, and race. This PII blind screening practice helps contribute to a fair and equitable examination process.
Each applicant will be evaluated based on the following criteria:
Candidates demonstrating possession of the minimum qualifications will be placed on an employment list in order of most qualified to least qualified based on the achieved score received in the Application and Supplemental Questionnaire Appraisal Examination. Scores may be adjusted based on such factors as the number of candidates, anticipated vacancies, past practice, and natural breaks in the scores achieved by this group of candidates.
Additional Information
A background investigation is required prior to employment. Candidates referred to departments for a selection interview are typically required to sign authorization and release forms enabling such an investigation. Failure to sign prescribed forms will result in the candidate not being considered further for that vacancy. Reference information will not be made available to candidates.
Additional requirements, such as successful completion of a physical exam, drug screen, etc., may apply, depending on the duties and responsibilities of the position. If you receive a conditional job offer for the position, the requirements upon which the offer is contingent will be outlined in the conditional job letter. You may also review the Job Classification Screening Schedule to determine the requirements for this position.
How to Apply
Applications are accepted online at www.yourpath2sonomacounty.org. Paper applications may be submitted by person, fax (707-565-3770), email, or through the mail. All applications and appropriate supplemental information as outlined in the job announcement must be received by the time and date specified on the first page of this job announcement. Applications received after the recruitment closes will not be accepted.
The County of Sonoma values diversity and is dedicated to creating a workplace environment that provides individuals with a sense of belonging. We are committed to having a diverse workforce that is representative of the communities we serve. The County is proud to be an Equal Opportunity Employer where all aspects of employment are based on merit, competence, performance, and business need.
HR Analyst: CG
HR Technician: KK
Important Note: Benefits described herein do not apply to Extra Help positions.
County of Sonoma Benefits: Unrepresented*
These are some of the excellent benefits the County offers:
Paid Time Off: Competitive vacation accrual and sick leave accruals; additional management leave annually; 12 paid holidays, and an additional 8 floating holiday hours per year; and may be eligible for up to 8 weeks (320 hours) of Paid Parental Leave after 12 months of County employment.
Health Plan: Choose from nine health plans (three HMOs, three deductible HMOs, and three HSA-qualifying plans) with a generous County contribution to the premium (the contribution amount varies by bargaining unit). For more information, please see the appropriate MOU.
Retirement: Fully integrated with Social Security. For more information regarding eligibility, retirement contributions, and reciprocity with prior public service, please visit https://scretire.org/active-/-deferred/when-you-are-hired.
IRS 457 Plan: Pre-tax employee contribution up to the IRS annual maximum.
Retiree Medical: County contribution to a Health Reimbursement Arrangement to help fund post-retirement employee health insurance/benefits.
Student Loan Debt Relief: County employees may be eligible for Public Service Loan Forgiveness through the U.S. Department of Education.
Plus, excellent dental, vision, disability, life insurance, professional development, and more.
For answers to specific questions regarding the employment process and more details about benefits or retirement, please contact Human Resources at (707) 565-2331. Additional details about benefit and compensation packages can be found in the MOUs located at Labor Agreements & Salary Resolution. For specific information about health and welfare benefits, including plan options, coverage, and premium amounts, go to Human Resources or contact the Human Resources Risk Management-Benefits Office at benefits@sonomacounty.gov or (707) 565-2900.
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For this question and all subsequent questions, please provide sufficient information to allow for a thorough evaluation of your qualifications. Responses to supplemental questions will be scored using specific criteria and may be reviewed by hiring managers.
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Please provide a specific example of your experience compiling, tabulating, and analyzing data to present a statistical and narrative written report. Describe the purpose of the project, your role and responsibilities, any challenges you faced, the steps you took to address them, and the outcome.
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Employer County of Sonoma (CA)
Address 575 Administration Drive, Suite 116B
Santa Rosa, California, 95403
Phone (707) 565-1701
| Location | Santa Rosa, CA |
| Salary | $79,748.86–$96,946.72 Per Year |