Faith Formation Assistant (Part Time)

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Description

Parish Name: Guardian Angels Catholic Church

Location: 9310 Dalehurst Rd, Santee, CA 92071

Reports to: Pastor

Employment Type: Part Time

Hours: up to 19 hours per week

FLSA Status: Non-Exempt

Pay Rate: $18.00 per hour

Position Summary

The Faith Formation Assistant provides support in the general operations of the supervisor. This position assists in but not limited to performing clerical functions, digital literacy, extensive data entry, maintaining and creating databases, preparing flyers, materials, scheduling and setting up meetings.

Primary Responsibilities:

• Perform clerical/secretarial duties for Faith Formation
• Answer telephones professional and direct calls appropriately
• Respond to inquiries from catechist and participants of Faith Formation
• Schedule meetings and assist in the organization of departmental events (both onsite & offsite)
• Schedules rooms for meetings and events, provides set up and hospitality when needed
• Data entry - update contact lists, transcripts, sacramental certificates of students and certification for all catechists
• Prepare and send regular mailings and FlockNote messages
• Attend planning meetings when appropriate
• Prepares materials for Faith Formation, processes registrations, certificates and permanent record cards
• Assists with email and social media communication
• Other duties as assigned

Requirements

Knowledge & Skills

• Must be proactive; professional; well organized; attentive to details; able to perform multiple tasks simultaneously; able to set priorities and meet deadlines; possess a strong work ethic; punctual; welcoming
• Must be able to maintain confidentiality
• Excellent verbal and written communication skills
• Problem solving -- ability to gather and analyze information and resolve problems in a timely manner
• Proficiency with Google Suite programs, Flocknote and Parish Data System
• Pastoral with excellent people skills
• Team player
• Able to work fast-paced in a stressful environment
• Thorough knowledge and familiarity with the organizational structure and practices of the Roman Catholic Church and its diverse members

Qualifications

• Knowledge of Catholic Faith with experience in evangelization and catechetical terminology.
• Experience with computers including knowledge of Windows, Microsoft Office, Publisher applications, Google programming, and standard business practice.
• Ability to multi-task.
• Demonstrate effective interpersonal communication skills and excellent customer service.
• Ability to prioritize work assignments.
• Knowledgeable in social media communication.
• Flexibility to adjust to changes in schedule, routines, and job assignments.
• Work collaboratively with Parish staff and accept constructive feedback.
• High School Diploma or equivalent/GED.
• Bilingual & Biliterate (English/Spanish) preferred.

Physical Demands

The employee is required to be mobile to, from, and within the office, as well as maneuver throughout the parish facilities to attend meetings, briefings, and other work-related events. The employee may be required to conduct trips to, from, and within various city and county-wide locations to attend meetings or events. The employee must occasionally lift and/or move up to 25 pounds.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Please note this position description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for the job. Duties, responsibilities and activities may change at any time with or without notice.

Guardian Angels Church, as part of the Catholic Diocese of San Diego, is committed to creating a diverse and inclusive workplace. All qualified applicants will receive consideration for employment without regard to race, color, gender, national origin, genetics, disability, age or veteran status.

Notice of AI Use in Job Application Review

As part of our commitment in creating a fair, efficient, and consistent hiring process we may use artificial intelligence (AI) to help our recruiting teams organize, summarize, and analyze information provided by candidates, including resumes, application responses, and other materials submitted during the application process.AI may be used to identify patterns, highlight relevant skills, and experience, and assist in comparing a candidate's qualifications with the requirement of a specific role. These tools are to improve efficiency and consistency while supporting more informed hiring decisions, which will ultimately be made by the hiring team.