Family Engagement Project Specialist, Seasonal

Job Title

Family Engagement Project Specialist, Seasonal

FLSA Status DOL Status

Seasonal

Seasonal

Program / Department

Early Childhood Services (ECS)

Supervisory Responsibilities

No

Reports To

CEO Approval Date

02/20/2026

Work Schedule

Regular schedule will be up to 20 hours during office hours (Monday - Friday)

Must pass required background check and meet TB requirements

POSITION OVERVIEW

Seasonal position subject to available funding March 1, 2026 - December 31, 2026.

The Family Engagement Project Specialist supports the grant and administrative activities of the Family Service area and Family Engagement Coordinator. Initiates and coordinates administrative functions while implementing policies and procedures according to Head Start Program Performance Standards (HSPPS) across sites and programs. The Family Engagement Project Specialist collaborates within the Family Engagement team to support early childhood best practice in sustaining developmentally sensitive, relationship-focused, hope centered and trauma informed service delivery.

All employees are expected to be sensitive to our client's cultural and socioeconomic characteristics, reflect sunbeam family services core values and to perform as Sunbeam's standards of excellence at all times.

ESSENTIAL FUNCTIONS

• Promote, encourage, and display examples of leadership for the agency in accordance with the agency's mission and vision.
• Exemplify the values expected within the program and promote the mission of the organization.
• Support the Family Engagement Coordinator in tracking deliverables, timelines, data and reporting requirements for Family Engagement activities and grants.
• Monitor progress toward grant goals and identify potential risks, delays, or areas needing corrective action.
• Monitor, audit, and ensure the integrity of family services data in systems such as ChildPlus.
• Proficiently perform administrative duties as required but not limited to preparing correspondence, reports, spreadsheets, managing calendars, and follow-up with external stakeholders.
• Develop, implement, and administer management system for storing, tracking, and coordinating agency information and functions.
• Effectively utilize the program data management software systems and any other information capturing systems as necessary.
• Maintain organized, updated documentation for all funded projects in compliance with Head Start Program Performance Standards (HSPPS)
• Independently perform special projects that require a combined knowledge of administrative needs and technical operations.
• Effectively prioritize projects to accomplish tasks in timeframe specified and at a high level of quality.
• Create a welcoming environment, maintain professional boundaries, and protect highly sensitive and confidential information at all times.
• Respect the confidential nature of Personally Identifying information (PII) that may need to be shared.
• Ensure that all reports and records are maintained accurately and promptly complying with all applicable confidentiality laws and regulations, including but not limited to HIPAA and FERPA.
• Represent Sunbeam in community collaborations and events as directed by supervisor.
• Promote culturally sensitive practice.
• Maintain regular attendance as scheduled.
• Travel locally as required in the performance of responsibilities.
• Perform other appropriate and related responsibilities as assigned by supervisor, Senior Program Director, Chief Program Officer or Chief Executive Officer