Job Title
FBS Coordinator II
Agency
Texas A&M University
Department
Finance - University Libraries
Proposed Minimum Salary
Commensurate
Job Location
College Station, Texas
Job Type
Staff
Job Description
A Glimpse of the Job
The Finance & Business Services Coordinator II, under minimal supervision, is responsible for processing non-standard, general accounting/business tasks in Texas A&M Centralized Finance and Business Services, which may be specific or unique to a department/college, as well as providing general finance support to department personnel.
Essential Duties/Tasks
Business/Customer Support
Serves as primary contact for one or more departments
Coordinates problem-solving and/or training for customers on tracking, payment issues or general expense questions
Responsible for communicating policies and procedures to assigned unit/department(s)
Research policies, practices, and atypical transactions and makes recommendations as needed
May coordinate a specialized or complex task for one or more units
May review financial transactions for compliance
May be subject matter expert for certain types of financial transactions for the university
May provide customer service.
Reporting/Documentation
Prepares, allocates, and coordinates documentation of basic purchasing documents including vouchers, payment cards, and vendors while analyzing account activity
Enters and reviews non-routine travel expense reports
Enters documentation for contracts, receipts, and invoices in appropriate system with minimal errors
Reviews documents for mathematical accuracy, proper coding, compliance, and approval as directed
Assigns commodity or account codes to requisitions and invoices as directed
Meets established processing goals as directed
May prepare and update non-standard reports and assist with complex reports
May assist with account verification or reconciliation and research discrepancies
May assist with gathering transaction data/information
May enter payment and enclosure distribution
May review financial transactions for compliance
Training/Support
May support and shadow strategic partners
May draft and update internal job aides
May supervise student workers
Department Specific
Provides backup support to purchasing and A/P functions and assists in year-end close out
Reviews FAMIS encumbrances and communicates with the A/P processor to resolve outstanding encumbrances
Responsible for system members JLF billing and A/R, including monitoring master billing, resolving past-due invoices, coordinating with FMO and Libraries offices, and processing payments and cancellations
Processes and audits all Marketplace deposits for student payments and communicates payment handling procedures and changes in policy to library units to ensure compliance
Serves as backup to libraries payment card purchases reallocation and coding, ensuring the security of credit card numbers and maintaining documentation
Processes library-awarded scholarships through SPARTA and AggieBuy and maintains scholarship reporting
Maintains electronic business records in accordance with required retention schedules
Participates in the cross-training of classified staff and training of student employees
What You Need to Know
Salary: $45,000
Cover Letter/Resume: A cover letter and resume will assist us in our review of your application materials. These can be uploaded on the application under CV/Resume.
Required Education and Experience
High School diploma or equivalent combination of education and experience
Six years of related experience
Preferred Qualifications
Three or more years of accounting experience
Experience with TAMUS financial programs including but not limited to FAMIS, AggieBuy, and Emburse
Knowledge, Skills, and Abilities
Other Requirements and Factors
This position is security sensitive
This position requires compliance with state and federal laws/codes and Texas A&M University System/TAMU policies, regulations, rules and procedures
All tasks and job responsibilities must be performed safely without injury to self or others in compliance with System and University safety requirements
Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application.
All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institutions verification of credentials and/or other information required by the institutions procedures, including the completion of the criminal history check.
Equal Opportunity/Veterans/Disability Employer.