FCW-SH99 JV - Procurement Coordinator

Join Ferrovial: Where Innovation Meets Opportunity

Are you ready to elevate your career with a global leader in infrastructure solving complex problems and generating a positive outcome on people's lives? At Ferrovial, we are not just a company; we are a community of innovators and trailblazers. Listed on three major stock markets: Nasdaq (US), Euronext Amsterdam (Netherlands) and IBEX 35 (Spain), we are also member of the Dow Jones Sustainability Index and FTSE4Good. We operate in more than 15 countries and have a workforce of over 24,000 professionals worldwide., including Highways, Airports, Construction, and Energy.

Ferrovial Construction is internationally recognized for its capacity to design and build civil engineering and construction projects, mainly in large transportation infrastructure. Its track-record to date includes more than 304 miles of tunnels, 11,930 miles of roads (including 2,485 miles of highways), 2920 miles of railroad lines (including 434 miles of high-speed railroads) and 16,994 miles of road maintenance and repair.

Why Ferrovial?

• Global presence, local impact: Be part of a company that is shaping the future of infrastructure worldwide, with challenging roles and projects that make a real difference.
• Collaborative excellence: Work alongside talented professionals in a collaborative environment where your ideas and contributions are valued.
• Inclusive Culture: Thrive in an innovative and respectful workplace that values every voice, celebrates what makes us unique and turns differences into innovation.
• Career growth: Benefit from global and cross-business unit mobility, with development processes designed to ensure your professional growth.
• Compelling benefits and employee wellbeing: Enjoy a comprehensive benefits package that rewards your hard work and dedication and take advantage of initiatives designed to support your physical and psychological health.
• Productivity tools: Utilize cutting-edge tools like Microsoft Copilot to enhance your productivity and efficiency.

Job Description:

PROCUREMENT COORDINATOR

Summary:

The Procurement Coordinator is responsible for supporting the procurement and vendor management process by coordinating contract administration, managing request for proposal (RFP) documentation, ensuring vendor compliance with insurance requirements, and maintaining procurement records. This role works closely with internal departments, vendors, and stakeholders to facilitate efficient procurement operations, ensure documentation accuracy, and support risk management initiatives. This position requires the ability to interact with staff (at all levels) in a fast-paced environment, while remaining flexible, proactive, resourceful and efficient, with a high level of professionalism and confidentiality. This position will also assist the Procurement Manager & department staff with the required reporting, researching and maintaining statistical data, as well as overseeing the procurement policy and procedures as required.

Responsibilities:

• Coordinate and schedule procurement-related meetings with internal stakeholders and external vendors.
  

• Send emails, make calls, send notices to vendors.
  

• Serve as the external liaison to discuss, resolve and provide information on procurement policy/procedures, and project activities to facilitate department goal/request attainment.
  

• Collect, review, and organize contract documentation, including contracts, amendments, change orders, and other procurement-related records.
  

• Monitor contract documentation for completeness and compliance with organizational requirements.
  

• File and maintain procurement records in accordance with company policies and document retention standards.
  

• Create & track comparatives in Insite for approval.
  

• Communicate with Diversity Contract Compliance department to obtain firm contacts and update the contract directory/Procurement Plan/RFP Log to ensure accurate and accessible contract information.
  

• Collect and organize RFP documents and supporting materials.
  

• Collect current Certificate of Insurance documents for all vendors to ensure it meets contract requirements.
  

• Manage and review all vendors Certificate of Insurance, identify deficiencies and work with vendors to obtain compliant status.
  

• Collect vendor W9, NTI department contract documents, certificates to complete NTP checklist.