Administrative Skills, Adobe Acrobat, Audiovisual, Calendar Management, Computer Skills, Computer Software, Customer Support/Service, Detail Oriented, Documentation, Interface Programming Languages, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft PowerPoint, Microsoft SharePoint, Microsoft Word, Multitasking, Newsletter, Operations Processes, Organizational Skills, Seminars, Social Media, Special Needs, Team Player
Minimum Qualifications:
UTMB Student at least half-time, any school/education program
Preferred Skill/Competency:
- Advanced computer skills with experience in MS Office (Outlook, Word, Excel, PowerPoint), Adobe Acrobat, SharePoint, Zoom, and ability to learn new computer skills/software quickly.
- Strong A/V experience.
- Strong attention to detail, organizational skills, and ability to juggle multiple priorities.
Preferred Work Experience:
Familiarity with special needs and characteristics of aging individuals.
Job Description:
To provide clerical, secretarial, and office administrative support to a process or area, ensuring operational administrative process continuity.
Job Duties:
General OLLI Support:
- Represents the OLLI program with integrity, professionalism, and commitment to serving members and others.
- Respond and assist with calls, emails, or in-person inquiries related to the OLLI program (class registration/information, directions, and other related membership or program inquiries).
- Assist and coordinate set-up for classrooms, OLLI activities, and events, including rearranging classroom tables and chairs (must be physically able to move lightweight tables and folding chairs); may sometimes entail working evenings or weekends.
- Support classes/programs with technology interface (i.e. Zoom, MS Teams, including coordination of calendars, links, training, etc.).
- Assist in creating program announcements, eBlast, and newsletters, support distribution and publishing through internal boards, OLLI website and social media.
- Assist in creating and maintaining course evaluations.
- Assist with maintaining and collecting OLLI release forms and other required documentation.
- Represent OLLI at functions, seminars, or other public events; prepare materials and handouts as needed.
- Positive customer service attitude.
- Collaborate with team members, reliable team player, and follow processes while also looking for ways to improve efficiency.
- Performs other related duties as assigned
Work Schedule
This is up to a 19-hour work hours per week position, non-benefits-bearing.
Equal Employment Opportunity
UTMB Health strives to provide equal opportunity employment without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, genetic information, disability, veteran status, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law. As a Federal Contractor, UTMB Health takes affirmative action to hire and advance protected veterans and individuals with disabilities.
Compensation
U
University of Texas Medical Branch at Galveston