FF&E Buyer

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FF&E Buyer

Location: 3500 Lacey Road, Downers Grove, IL

Brand: Cooper''s Hawk

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Ready to be part of something extraordinary? At Cooper's Hawk, connection is at the heart of everything we do, and we're looking for passionate people to join us. When you become part of our team, you step into a collaborative, supportive culture built on Uncompromising Hospitality, where standards and genuine care come together to create something truly unforgettable. As we continue our exciting journey, you'll help us deliver unforgettable experiences to our Wine Club Members and the entire Cooper's Hawk community. Join us, and let's turn moments into lasting memories.

As an FF&E Buyer at Cooper's Hawk Winery & Restaurants, you will lead end-to-end procurement of restaurant equipment, custom stainless steel fabrication, furniture, fixtures, and décor to support new restaurant openings, remodel initiatives, and capital replacement programs. You will also oversee strategic sourcing and contract management across key non-food service categories, including waste management, linen and laundry services, and valet operations.

This role is accountable for driving vendor performance, optimizing total cost of ownership, and ensuring alignment with brand standards and project timelines. Success in this position requires strong project management, negotiation, and organizational capabilities, along with demonstrated expertise in sourcing restaurant equipment and related FF&E categories.

As a member of the Supply Chain team, you will partner cross-functionally with Design, Construction, Operations, and Finance to ensure seamless execution and delivery of projects on time, within budget, and to established quality standards. This position is based at the Restaurant Support Center in Downers Grove, IL.

What You'll Do:

• Direct and coordinate vendor activities related to the procurement and distribution of equipment, furniture, and supplies, including items such as steamers, mixer accessories, table bases, and umbrellas.
• Direct and manage bids, quotes, pricing, and contracts for FF&E purchases supporting our restaurants and the Restaurant Support Center.
• Collaborate with the Development team to support the demands of our aggressive new restaurant construction schedule.
• Work closely with Operations and Food & Beverage teams to ensure the purchase of quality materials that meet the needs of our restaurants and the Restaurant Support Center.
• Develop and execute negotiation strategies, leading final contract negotiations and implementation while ensuring appropriate management engagement and approval.
• Maintain records of goods ordered, tracking production and shipment to ensure on-time delivery.
• Contribute to the development of specifications for equipment, products, or alternative materials.
• Oversee key supplier relationships to drive business and departmental success.
• Analyze and negotiate supplier contracts to achieve optimal product costs.
• Drive and manage strategic relationships with suppliers and business partners to support current and future requirements.
• Prepare, communicate, and educate internal business partners on changes in commodity trends, policies, and practices.
• Support process improvements and initiatives as directed by management.
• Prepare reports on market conditions and merchandise costs.

What You'll Need:

• At least 3 years of relevant purchasing experience.
• Knowledge and understanding of kitchen equipment, smallwares, and furniture.
• Understanding of cost components and formula pricing.
• Ability to interpret commercial kitchen floorplans and fabrication shop drawings is a plus.
• Bachelor's Degree in Supply Chain, Finance, or Business Administration is a plus.
• Restaurant or hospitality industry experience is a plus.
• Ability to establish priorities and work within deadlines.
• Excellent planning, organization, and communication skills.
• Customer service focused mentality with internal and external partners.
• Strong decision-making skills.
• Self-starter with a willingness to work hands-on.
• Strong Microsoft Office Skills, specifically Excel.
• SmartSheets, ServiceChannel, Sitefolio, and AutoQuotes experience a plus.
• Some travel required for New Restaurant Openings, trade shows, and conferences (25%)
• Physical work will be required, such as inspecting equipment, climbing ladders, etc.

Compensation Range: $85,000 - $100,000. The final offered salary will be based on several factors, including but not limited to the candidate's depth of experience, skill set, qualifications, and internal pay equity.

What You'll Get:

• Incredible Discounts:
• Monthly Dining Allowance
• 50% Dining and Carryout
• 40% Retail Wine
• 20% Retail and Private Events
• Monthly Complimentary Wine Tasting for Two
• Medical, Prescription, Dental, Vision Insurance plus Telemedicine and Wellness Program
• Company Matching 401(k) Retirement Savings Plan
• Flexible Savings Accounts- Health and Dependent Care
• Health Savings Account
• Long-Term Disability; Voluntary Short-Term Disability
• Basic Life and AD&D Insurance (with option to purchase additional coverage)
• Paid Parental Leave
• Highly Competitive Pay plus Team Member Incentives & Rewards
• Paid Time Off
• Milestones Recognition Program
• Complimentary Gym Membership in RSC Building
• Hybrid Work Week (3 days in office, 2 days remote, depending on role)

Cooper's Hawk is an equal opportunity employer.  All qualified applicants are considered for employment without regard to the person's race, color, religion, national origin, sex, sexual orientation, age, marital status, veteran status, disability, or any other characteristic protected by applicable law. Cooper's Hawk makes reasonable accommodations during all aspects of the employment process, including during the interview process.

The information provided above indicates the general nature and level of work required of the position and is not a comprehensive list of all responsibilities or qualifications. The Benefits list is only a highlight of some of the benefits offered to team members; eligibility for certain benefits apply.

About Us

Cooper''s Hawk features a Napa-style tasting room with wine-inspired retail for entertaining and a full-service restaurant, bar and private event space, offering a modern-yet-casual dining experience. Each scratch-kitchen menu item is designed to pair with our wines. Speaking of wine...the Cooper''s Hawk Wine Club is perhaps the largest in the world, offering not only top-notch award-winning wines but also exclusive Wine Club membership benefits, including curated dining and travel experiences. Since 2005, we''ve brought the Napa Valley experience to our guests and Wine Club members, and now, with Piccolo Buco by Cooper's Hawk, we're bringing the vibrant flavors of Rome to them as well. Together, we're creating a lifestyle brand like no other.

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