Administrative Skills, Adobe Acrobat, Construction, Contact Management, Document Scanners, Fax Machines, File Maintenance, Government, Meeting Minutes, Microsoft Outlook, Microsoft Word, Multitasking, Office Management, Organizational Skills, Printers, Project/Program Management, Spreadsheets, Writing Skills
Part-Time Temporary Administrative AssistantJob DescriptionPosition: On-site Administrative Assistant
Approximately 12 Months
Work Environment
- Job Trailer
- Construction Job Site
- Various personalities-
- Office/client executives
- Government representatives
- Construction workers
Position Description (Office Manager)
- Maintain files, logs & logins (electronically & manually)
- Write and prepare meeting minutes/agendas
- Write letters, emails & correspondence on behalf of Project Managers
- Prepare spreadsheets from pre-made templates & occasionally from scratch
- Daily weather reports
- Fax, scanners, printers – use, maintain, fix and keep a stock of supplies (ink, toner, etc.)
- Maintain contacts in Outlook
- Introduce subcontractor safety & violation programs to subcontractors
- Help keep the job trailer office clean and organized, stocked with supplies including food
- Multiple other tasks as assigned
- Computer Skills (Mandatory)
- Excel- Daily use, must be able to work from a template or begin from scratch
- Simple formulas
- Formatting (lines, colors, etc)
- Word- Daily use, must be able to work from a template or begin from scratch
- Formatting (lines, colors, etc)
- Outlook- Email – Compose on behalf of project managers
- Contact updating
- Scheduling meetings & calendar
- Adobe Acrobat
- Convert to PDF
- Print/Save to PDF
- Combine multiple PDF files into one