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Field Administrative Assistant

Artech LLC

Culpeper, VA

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JOB DETAILS
SALARY
$20–$25 Per Hour
SKILLS
Administrative Skills, Billing, Calendar Management, Construction, Detail Oriented, Document Control, Document Management, Equipment Rentals, Establish Priorities, Logistics, Meeting Minutes, Microsoft Excel, Microsoft Outlook, Microsoft PowerPoint, Microsoft SharePoint, Microsoft Word, Onboarding, Performance Metrics, Purchasing/Procurement, Record Keeping, Reporting Dashboards, Source Code/Configuration Management (SCM), Time Management
LOCATION
Culpeper, VA
POSTED
25 days ago
Job Title: Field Administrative Assistant
Location: Culpeper, VA (100% Onsite)
Duration: 6 Months Contract
Pay Range: $20.00 to $25.00 per hour on W2
Schedule: Monday–Friday, approximately 7:00 AM–4:00 PM
(overtime or adjusted hours may be required based on site activities).

Responsibilities:
  • Site office administration: front desk coverage, visitor management, badging coordination, mail and deliveries, office supplies, and trailer upkeep.
  • Document control: log, track, and distribute RFIs, submittals, transmittals, change documents, and meeting minutes; maintain accurate records and version control in shared repositories.
  • Meeting and reporting support: schedule and support site meetings, compile agendas, capture action items, and distribute notes; track follow-ups to closure.
  • Timekeeping and onboarding: coordinate timesheets, crew rosters, orientation scheduling, compliance training, and PPE issuance for staff and subcontractors.
  • Procurement and invoices: assist with purchase requests, receiving packing slips, invoice coding, and vendor follow-ups in alignment with project procedures.
  • Compile and manage sign-in logs, track permits, badges, coordinate orientations and maintain up-to-date compliance boards.
  • Logistics and scheduling: coordinate deliveries, equipment rentals, and site access with vendors and subcontractors; maintain calendars and look-ahead schedules for site activities.
  • Reporting and dashboards: support preparation of daily/weekly reports, photo logs, headcount, and KPI trackers; update trackers in Excel or project systems.
Must Have:
  • Ability to work onsite full time at an active construction site.
Preferred Qualifications:
  • Proficiency with Client Office (Outlook, Word, Excel, PowerPoint) and document management in SharePoint or similar systems.
  • Strong organization, attention to detail, and ability to prioritize across multiple deadlines.
  • Basic understanding of safety culture and site protocols.

About the Company

A

Artech LLC

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