Field Administrative Assistant - Florida

Summary: The Workforce Group a LEMOINE company, is seeking an organized and dependable Field Administrative Assistant to support field operations during disaster response efforts. This seasonal role is critical to ensuring smooth coordination, accurate documentation, and timely communication between field teams, contractors, and management. Ideal candidates thrive in fast-paced, high-pressure environments and are willing to travel and adapt quickly to changing needs.

These are seasonal positions and, if activated, will likely require travel on short notice, generally lasting from several days to a few weeks and possibly 30 days or more, depending on the disaster response needs. Ideal candidates for these missions will be available to deploy within 24 to 72 hours of notification.

Duties and Responsibilities:

• Provide on-site administrative support to field operations teams during active disaster response.
  
• Set up and manage temporary field offices or check-in locations.
  
• Maintain accurate records including sign-in sheets, deployment logs, expense tracking, timesheets, and field activity reports.
  
• Assist with scheduling, communication, and coordination among employees, contractors, and supervisors.
  
• Prepare and distribute daily reports or updates as needed.
  
• Handle data entry and document uploads into systems or shared platforms.
  
• Ensure office supplies, PPE, and field forms are stocked and organized.
  
• Serve as a point of contact for field personnel needing logistical or administrative assistance.
  
• Perform other job-related duties as assigned. 
  

Qualifications, Knowledge, Skills, and Abilities:A high school diploma or equivalent is required. Prior administrative, office coordination, or logistical experience preferred. Strong organizational and multitasking skills with attention to detail.

• Excellent written and verbal communication skills.
  
• Proficient in Microsoft Office (Word, Excel, Outlook) and able to learn new systems quickly.
  
• Valid driver’s license and reliable transportation.
  
• Willingness to travel on short notice and work extended shifts, including weekends and holidays, as needed.
  
• Must be able to work in sometimes challenging field conditions (hot/cold weather, temporary office settings, etc.).
  
• Experience working in disaster recovery, emergency response, or construction field environments is preferred.
  
• Bilingual (Spanish/English) is a plus.
  
  

The Workforce Group a LEMOINE company is aGreat Place to Work® Certified company. We are a team of dedicated professionals that pull together to meet the needs of communities partnering with federal, state, and local governments.

We are an equal opportunity/affirmative action employer. All qualified applicants will receive consideration without regard to race, color, sex, national origin, age, protected veteran status, or disability status.