Field Administrative Assistant - RAC @ Citadelle Village

Essential Job Duties and Responsibilities:

This is a description of the major responsibilities of this position.  This is a summary and is not meant to include all activities that may be required to successfully perform in this job.

• Consult with General Superintendent on duties assigned
• Sort and distribute mail daily
• Assist with office operations based on policies and procedures
• Track paperwork due from job construction sites
• Communicate effectively both verbally and in writing with superiors, colleagues, subcontractors, vendors, and individuals inside and outside the Company
• Distribute and/or file paperwork as directed
• Coordinate travel plans as needed
• Receive, prioritize, and direct telephone inquiries, coordinate and distribute operational communications for subcontractors and vendors
• Deliver all Davis-Bacon Act and Section 3 paperwork to oversight agencies, either in person, via email or by overnight delivery
• Other miscellaneous duties as requested

Essential Knowledge, Skills, and Abilities (KSAs):

• Strong knowledge of Microsoft Office programs, particularly Word and Excel
• Good organizational and prioritization skills
• Good verbal and written communication skills
• Effective as a team-oriented problem-solver
• Pursue job duties with a strong sense of urgency and little supervision
• Valid driver’s license with ability to operate a motor vehicle
• Work under multiple time constraints
• Operate office equipment – computer, adding machine, copier, and scanner
• Ability to read, write, compute basic math