Administrative Skills, Billing, Communication Skills, Computer Systems, Data Entry, Detail Oriented, Disability Insurance, Document Tracking, Employee Assistance Plan, Establish Priorities, Health Insurance, High School Diploma, Homeland Security, Housekeeping/Cleaning, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft Word, Multitasking, Operational Support, Organizational Skills, Presentation/Verbal Skills, Problem Solving Skills, Project/Program Coordination, Recruiting/Staffing Agency, Resolve Customer Issues, Retirement Plan, Team Player, Time Management, United States Customs, Writing Skills
Description
Job Title: Office Assistant / Administrative Support
Job Type: Full-Time, Non-Exempt
Pay: Starting hourly wage at $19.79, paid weekly and great benefits
Position Summary
We are seeking a reliable, detail-oriented Office Assistant to provide hands-on administrative and operational support to our office staff and field superintendents. This role requires strong multitasking skills, proficiency in Microsoft Office (especially Excel), and a proactive, service-oriented mindset. The ideal candidate is organized, adaptable, and willing to help wherever needed, including maintaining a clean and organized office environment.
Benefits:
- Company-Sponsored Retirement Plan
- Health Insurance (Medical/Dental/Vision)
- Employee Assistance Program
- Life, Long-Term, and Short-Term Disability Insurance
Essential Functions & Responsibilities:
- Perform accurate and timely data entry, document tracking, and information distribution
- Provide direct administrative support to superintendents, including tracking paperwork, assisting with reports, and coordinating project-related information
- Manage and respond to email correspondence, ensuring follow-up and proper routing
- Assist management with special projects as assigned
- Direct inquiries to appropriate staff members and assist with resolving issues or complaints professionally
- Maintain and organize hard-copy and digital files to ensure easy retrieval and compliance
- Effectively respond to multiple requests from internal staff and external partners in a fast-paced environment
- Maintain cleanliness and organization of common office areas, including light cleaning duties
- Demonstrate flexibility by performing general office duties and other tasks as assigned
Minimum Qualifications:
- Must be 18 years of age or older
- Proficient in Microsoft Excel (required), Outlook, and Word
- Strong attention to detail with the ability to multitask and prioritize
- Excellent verbal and written communication skills
- Ability to work collaboratively and maintain a team-oriented attitude
- Strong work ethic with the ability to maintain proper work habits and professionalism
- Willingness and ability to learn new computer systems for tracking, invoicing, and project support
Education & Experience:
- High School Diploma or GED equivalent
- 2 years of experience in the industry preferred but not required
Benefits
We offer a competitive range of benefits to support our employees’ health, well-being, and financial security. Medical, dental, and vision benefits are available to all eligible employees on the first day of employment. For more information on the benefits available for this role, please contact the recruiter or hiring manager.
Individuals with a disability who desire a reasonable accommodation can contact the ADA Coordinator by calling 1-833-222-3066. We partner with the Department of Homeland Security/U.S. Customs and Immigration Service to E-Verify all newly hired employees.
An Equal Opportunity Employer.
Please note:
- All job offers are subject to pre-employment drug screening and a background check.
- Unless otherwise noted, we do not sponsor employees for work authorization in the U.S. for this position.
Notice to Agencies: We only accept resumes from recruiters, employment agencies, or staffing services if a Service Agreement has been signed and we have requested recruitment/staffing services for the specific position. Any unsolicited resumes will become the property of the company, and no fees or compensation will be paid to the recruiter, employment agency, or staffing service.
Benefits
We offer a competitive range of benefits to support our employees’ health, well-being, and financial security. Medical, dental, and vision benefits are available to all eligible employees on the first day of employment. For more information on the benefits available for this role, please contact the recruiter or hiring manager.
Individuals with a disability who desire a reasonable accommodation can contact the ADA Coordinator by calling 1-833-222-3066. We partner with the Department of Homeland Security/U.S. Customs and Immigration Service to e-Verify all newly hired employees.
An Equal Opportunity Employer.
Please note:- All job offers are subject to pre-employment drug screening and a background check.
- Unless otherwise noted, we do not sponsor employees for work authorization in the U.S. for this position.
Notice to Agencies: We only accept resumes from recruiters, employment agencies, or staffing services if a Service Agreement has been signed and we have requested recruitment/staffing services for the specific position. Any unsolicited resumes will become the property of the company, and no fees or compensation will be paid to the recruiter, employment agency, or staffing service.