Field Operations & Logistics Assistant
Part-Time | 15–20 Hours Per Week | Company Vehicle Provided
Position Summary
The Field Operations & Logistics Assistant supports the company’s daily field operations by completing errands, maintaining inventory, monitoring site readiness, and ensuring company vehicles and job sites have the supplies and equipment needed for successful operations.
This is a hands-on position that requires regular driving, organization, dependability, and strong follow-through. The individual will travel between company locations, client sites, vendors, and other designated locations using a company vehicle.
The position is expected to begin as a part-time role averaging approximately 15–20 hours per week. Based on company needs, performance, dependability, and demonstrated ability, this position may develop into a full-time opportunity.
Key Responsibilities
Company Errands and Deliveries
- Complete company errands, deliveries, drop-offs, and pickups in a timely and professional manner.
- Pick up company orders, uniforms, equipment, office supplies, merchandise, and other operational materials.
- Complete merchandise exchanges and returns as directed.
- Deliver supplies, documents, uniforms, equipment, and other items to company locations, employees, and client sites.
- Retrieve company mail, packages, and orders when assigned.
- Maintain accurate documentation for purchases, returns, receipts, deliveries, and completed errands.
Site Readiness and Support
- Conduct routine visits to assigned job sites to ensure they are clean, organized, properly stocked, and prepared for company personnel.
- Inspect site supply areas, equipment storage, and company-designated workspaces.
- Identify missing, damaged, low-stock, or improperly stored items.
- Restock water, office supplies, sanitation supplies, reporting materials, and other site-specific items.
- Report maintenance concerns, supply shortages, safety issues, equipment problems, or site conditions requiring management attention.
- Help ensure each site reflects company standards for organization, professionalism, safety, and readiness.
- Interact respectfully and professionally with clients, employees, vendors, and members of the public.
Vehicle Readiness
- Inspect assigned company vehicles to ensure they are stocked with required supplies and operational materials.
- Restock safety equipment, reporting supplies, forms, water, cleaning products, emergency items, and other approved vehicle inventory.
- Check vehicles for cleanliness, visible damage, missing equipment, or maintenance concerns.
- Report vehicle concerns promptly to the appropriate company leader.
- Assist with transporting vehicles for scheduled maintenance, cleaning, inspections, repairs, or other authorized services.
- Maintain accountability for company vehicle keys, fuel cards, equipment, and supplies.
Inventory and Supply Support
- Assist with receiving, organizing, labeling, tracking, and distributing company inventory.
- Conduct basic inventory counts and notify leadership when items need to be reordered.
- Help maintain organized storage areas for uniforms, equipment, office supplies, safety materials, and company merchandise.
- Assist with preparing supply orders for new employees, job sites, company vehicles, and special events.
- Track items that are issued, transferred, returned, damaged, or missing.
- Support company asset-tagging and inventory-control procedures.
- Help ensure inventory records remain accurate and up to date.
General Operations Support
- Assist the operations and administrative teams with special assignments, company events, office organization, and field projects.
- Help prepare equipment, supplies, and materials for new site launches and special events.
- Communicate regularly with leadership regarding completed tasks, delays, shortages, concerns, and follow-up needs.
- Use company communication and tracking systems as required.
- Follow company procedures regarding receipts, purchases, fuel usage, vehicle use, inventory, and client property.
- Perform other reasonable duties that support company operations and field readiness.
Minimum Qualifications
Applicants must:
- Be at least 21 years of age.
- Possess a valid driver’s license.
- Maintain a safe and acceptable driving record.
- Be comfortable driving a company vehicle throughout assigned service areas.
- Be able to safely operate the type of company vehicle assigned.
- Have reliable attendance and the ability to report to work as scheduled.
- Be able to work independently while remaining accountable to company leadership.
- Have basic organizational, communication, and documentation skills.
- Be able to use a smartphone, email, text messaging, navigation applications, and company communication platforms.
- Be able to follow written and verbal instructions.
- Be able to safely lift, carry, load, and unload supplies and equipment.
- Be willing to complete driving-record reviews, background screening, and other employment requirements permitted by law.
Preferred Experience
Preferred applicants may have previous experience in:
- Operations support
- Delivery or courier services
- Inventory management
- Warehouse or stockroom organization
- Facilities support
- Security operations
- Retail order fulfillment
- Fleet support
- Administrative or field coordination
Previous experience is helpful but not required. Training will be provided for company-specific procedures.
Required Personal Characteristics
The successful candidate must be:
- Trustworthy and responsible
- Dependable and punctual
- A strong team player
- Organized and detail-oriented
- Proactive and willing to take initiative
- Respectful and professional
- Comfortable working independently
- Able to manage multiple assignments
- Consistent with communication and follow-through
- Careful with company vehicles, funds, property, supplies, and confidential information
- Committed to demonstrating Aloha in all interactions
Schedule and Work Environment
- Part-time position averaging approximately 15–20 hours per week.
- Workdays and hours may vary depending on operational needs.
- Some early morning, evening, weekend, or special-event availability may occasionally be required.
- The position involves regular driving and travel between job sites, company locations, vendors, and other assigned destinations.
- Work may be performed indoors and outdoors in varying weather conditions.
- The employee must remain reachable during scheduled work hours and provide timely status updates.
Physical Requirements
The employee must be able to:
- Sit and drive for extended periods.
- Enter and exit a vehicle repeatedly throughout the workday.
- Walk through job sites, parking areas, offices, and storage locations.
- Bend, reach, stand, and safely lift or carry supplies and equipment.
- Load and unload inventory from company vehicles.
- Perform routine physical duties associated with deliveries, stocking, and site inspections.
Reasonable accommodations may be considered for qualified individuals in accordance with applicable law.
Company Vehicle Expectations
The company vehicle is provided for authorized business use only. The employee must:
- Follow all traffic laws and company driving policies.
- Operate the vehicle safely and professionally.
- Keep the vehicle clean, organized, secured, and properly stocked.
- Immediately report accidents, citations, damage, mechanical issues, or safety concerns.
- Never allow an unauthorized person to operate or occupy the company vehicle.
- Never use the company vehicle for personal errands or unauthorized activities.
- Maintain professional conduct while operating a vehicle displaying the company’s name or branding.
Performance and Growth Opportunity
Performance will be evaluated based on:
- Attendance and punctuality
- Safe driving practices
- Accuracy and organization
- Completion of assigned errands and deliveries
- Proper handling of company inventory and property
- Site and vehicle readiness
- Communication and documentation
- Initiative and problem-solving
- Professionalism and teamwork
- Dependability and follow-through
This position may transition into a full-time opportunity based on performance, company growth, operational needs, and the employee’s ability to take on additional responsibilities.
Are You Ready to Lead with Aloha? If you want a security career where you belong to something that makes Hawaii a better, safer place, we want to meet you.
Apply Today to join the Signal of Hawaii Ohana!