File Room Coordinator

File Room Coordinator

Salary

$39,300.00 - $53,100.00 Annually

Location

Richland County, SC

Job Type

FTE - Full-Time

Job Number

190914/61009243

Agency

SCDES-Air

Opening Date

07/31/2026

Closing Date

8/9/2026 11:59 PM Eastern

Class Code:

AH10

Position Number:

61009243

Normal Work Schedule:

Monday - Friday (8:30 - 5:00)

Pay Grade

GEN07

Hiring Range - Min.

$39,300.00

Hiring Range - Max.

$53,100.00

EEO Statement

Equal Opportunity Employer

Agency Specific Application Procedures:

If you meet the requirements of the position and would like to be considered, you must submit a state application online. Please complete the state application to include all current and previous work history and education. A resume will not be accepted nor reviewed to determine if an applicant has met the qualifications for the position. The quality of the application presented (completeness and accuracy as well as grammar and spelling) will be considered prior to the offer of an interview. A criminal records check will be conducted prior to an offer of employment. Applications will be accepted until 11:59 p.m. on the stated closing date.

Veteran Preference Statement

South Carolina is making our Veterans a priority for employment in state agencies and institutions.

• Description
• Benefits
• Questions

Job Responsibilities

Careers at SCDES: Where Passion Meets Preservation

Do you love South Carolina and protecting the environment?

Come join our team at SCDES, put your passion to work with us!

We are dedicated to protecting the state of South Carolina and we would love to have you as a member of our team!

Science | Service | Sustainability

Join Our Team

If you're organized, enjoy helping others, and want to work in an environment where accuracy and teamwork truly matter, this administrative role may be a great fit for you. In this role, you help keep our records systems running smoothly, make sure industry files are accessible and secure, and support essential administrative functions that keep our Bureau moving. If you love organization, accuracy, and being the go-to person for information and coordination, this role is built for you.

Job Responsibilities

File Room Coordination & Records Management (Majority of your time)

• Track and maintain all industry files using Simple Web, including check-in/check-out activity, new permit numbers, facility closures, and name changes.
• Monitor both on-site and off-site file storage and communicate with our storage vendor for pickups, returns, and record destruction.
• Assemble new files, maintain existing files, and ensure all documents are filed promptly and accurately by permit number.
• Pull 5-year folders, log them into Simple Web, and prepare them for storage.
• Maintain security of confidential files and comply with retention schedules; notify our retention coordinator when records are ready for disposal.
• Provide files requested by BAQ staff and the Freedom of Information (FOI) Office and track FOI requests from receipt to completion.

Phone Coverage, Mail, Conference Rooms & Vehicle Coordination

• Share responsibility for answering our main Bureau phone line, ensuring coverage Monday-Friday, 8:30 AM-5:00 PM.
• Help schedule Bureau conference rooms.
• Pick up and deliver mail as needed and support date-stamping operations.
• Serve as backup to the vehicle coordinator by assigning vehicles, adjusting reservations, coordinating maintenance/disposal, and supporting procurement for new vehicles-including maintaining cleanliness (car washes).

Digitization & Quality Control

• Support our transition from paper to electronic files.
• Sort, prep, scan, and accurately index documents.
• Perform QA/QC to ensure scanned documents are complete and correctly[TM1] labeled.
• Identify ways to improve internal processes and maximize technology tools related to records efficiency.

Personnel Cost Accounting (PCAS)

• Serve as the Bureaus Personnel Cost Accounting Coordinator.
• Update, maintain, and approve monthly submissions to Finance.
• Ensure correct supervisor information and funding are loaded in employee profiles and inactivate profiles at separation.
• Maintain accurate accounting of work time and leave in both PCAS and SCEIS.

Additional Support

• Support the Bureau Chief, Assistant Bureau Chief, Division Directors, and Operations Manager with administrative tasks.
• Fill in for other administrative support staff as needed.
• Complete all mandatory trainings.
• Serve as an essential employee during emergency events-on-call availability may be required.

Minimum and Additional Requirements

• A high school diploma and relevant experience in business management, public administration, or administrative services.
• OR
• A bachelor's degree may be substituted for experience.

Institutions of Higher Learning must be recognized by the Council for Higher Education Accreditation.

Applicants indicating college credit or degree(s) on the application are encouraged to upload an unofficial copy of the transcript as an attachment to the application. Please note that the agency will require an official, certified copy of the transcript or diploma prior to hiring.

Additional Responsibilities:

• Work is conducted in an office setting.

• Must be able to stand, stoop, reach, and bend for extended periods.

• Must be able to lift boxes up to 30 lbs and files over 5 lbs.

• Must hold a valid SC driver's license and be able to safely operate a state vehicle.

• Ability to plan, organize, and prioritize workloads with tight deadlines.

• Excellent communication skills-phone, electronic, and in-person.

• Ability to work independently and as part of a team.

• Ability to follow scanning and QA guidelines.

• Strong customer service skills and a helpful, team-centered attitude.

• Ability to operate modern office equipment and maintain agency-issued equipment responsibly

• Comfort learning new systems (SimpleWeb, Personnel Cost Account System, SCEIS - training provided).

• Office setting with routine filing, sorting, and data retrieval.

• Role may be designated essential during emergency events.

Preferred Qualifications

• Knowledge of governmental file management procedures and state laws governing records retention and disposal.

• Familiarity with office systems or file management.

• Experience coordinating multiple tasks or assisting a busy team.

• Knowledge of general office procedures.

Additional Comments

SCDES is committed to providing equal employment opportunities to all applicants and does not discriminate on the basis of race, color, religion, sex (including pregnancy, childbirth, or related medical conditions, including, but not limited, to lactation), national origin, age (40 or older), disability or genetic information.

The Department will not sponsor H1B visas for this position.

The South Carolina Department of Environmental Services offers an exceptional benefits package for full time (FTE) employees:

• Health, dental, vision, long-term disability, and life insurance for employees, spouse, and children. Click here for additional information.

• 15 days annual (vacation) leave per year

• 15 days sick leave per year

• 13 paid holidays

• Paid parental leave

• S.C. Deferred Compensation Program available (S.C. Deferred Compensation)

• Retirement benefit choices *

• State Retirement Plan (SCRS)

• State Optional Retirement Program (State ORP)

• Remote Work: The option to work remotely 2 days per week is available after successful completion of 1 year of employment with SCDES, based on job functions.

• Enrollment in one of the listed plans is required for all FTE employees; please refer to the contribution section of hyperlinked retirement sites for the current contribution rate of gross pay.

Benefits for State Employees

The state of South Carolina offers eligible employees generous benefits, including health and dental insurance; retirement and savings plan options; and paid vacation and sick leave. Plus, work-life balance programs such as telecommuting and flexible work schedules are available to employees of some state agencies.

Insurance Benefits

Eligible employees may enroll in health insurance, which includes prescription coverage and wellness benefits. Other available insurance benefits include dental, vision, term life insurance, long term disability and flexible spending accounts for health and child care expenses.

Retirement Benefits

State employees are also offered retirement plan options, including defined benefit and defined contribution plans. Additionally, eligible employees may elect to participate in the South Carolina Deferred Compensation Program, which is a voluntary, supplemental retirement savings plan offering 401(k) and 457 plan options.

Workplace Benefits

State employees may also be eligible for other benefits, including tuition assistance; holiday, annual and sick leave; and discounts on purchases, travel and more.

Note: The benefits above are available to most state employees, with the exception of those in temporary positions. Employees in temporary grant and time-limited positions may be eligible for all, some or none of these benefits as benefits are associated with each position type. For these positions, contact the hiring agency to determine what benefits may be available.

01

Supplemental questions are considered part of your official application. Any misrepresentation will result in your disqualification from employment. Please complete the state application to include all current and previous work history and education. A resume will not be accepted or reviewed to determine if an applicant has met the qualifications for the position. I have read and acknowledge the above statement.

• Yes
• No

02

Do you have at least a high school diploma and experience in business management, public administration, or administrative services?

• Yes
• No

03

The hiring range for this position is $39,300- $53,100. This position will be offered at the lower end of the hiring range. If you are the selected candidate and offered the position, are you willing to accept the salary at the lower end of the hiring range?

• Yes
• No

04

Are you a current or previous SCDHEC or SCDES employee?

• Yes
• No

05

Will you now or in the future require SCDES sponsorship for employment visa status?

• Yes
• No

06

Are you comfortable learning new computer systems with training (e.g., PCAS, SCEIS, document tracking tools)?

• Yes
• No

07

Are you able to lift/move boxes up to 30 lbs. and perform filing tasks that may require bending, reaching, or standing for periods of time?

• Yes
• No

08

Are you comfortable working independently once trained while still contributing to a team environment?

• Yes
• No

09

This role requires high accuracy in tracking and documenting information. Please share an example of a time when attention to detail mattered in your work.

10

Please describe your experience providing customer service in an office setting.

Required Question

Employer State of South Carolina

Agency SCDES-Air Address 2600 Bull Street

Columbia , South Carolina, 29201

Phone 803-898-2687

The language used in this document does not create an employment contract between the employee and the agency. This document does not create any contractual rights or entitlements. The agency reserves the right to revise the content of this document, in whole or in part. No promises or assurances, whether written or oral, which are contrary to or inconsistent with the terms of this paragraph create any contract of employment.