Finance & Accounting Coordinator

About Legal Prep

Legal Prep Charter Academy is a free, open-enrollment public charter school with a unique law-themed, college-preparatory model designed to prepare students from traditionally underserved communities for success in college, careers, and civic leadership. Founded in Chicago in 2012, Legal Prep integrates rigorous academics with real-world professional experiences, including law courses at every grade level and monthly skills-based programming with legal and business partners. The school pairs high academic expectations with trauma-informed, restorative practices and strong social-emotional supports, resulting in high persistence, strong college outcomes, and very low rates of exclusionary discipline.

Legal Preps Indianapolis campus will open in Fall 2026, launching with 6th and 9th grades and growing into a full 6-12 school. As a founding team member, the Finance & Accounting Coordinator will play a critical role in building the financial systems, controls, and reporting structures that support the Indianapolis campus while also assisting with accounting and financial operations across the broader Legal Prep organization.

Position Overview

The Finance & Accounting Coordinator will be based at Legal Preps Indianapolis campus and employed by Legal Prep Charter Academy. The position will support the financial operations of the Indianapolis campus while also assisting with accounting, reporting, grant management, and compliance activities across the broader Legal Prep organization, including its Chicago campus and affiliated entities.

This position will work closely with the Director of Operations, school leaders, external accountants, auditors, grant managers, and vendors to ensure accurate financial records, strong internal controls, timely processing of transactions, and reliable financial reporting.

The ideal candidate is exceptionally detail-oriented, takes pride in accuracy, enjoys creating organized systems, and understands the importance of maintaining clean financial records in a public-school environment. This individual will play a critical role in ensuring that school leaders have timely, accurate financial information to support operational and strategic decision-making.

Responsibilities

Accounts Payable & Purchasing

• Process vendor invoices, purchase orders, reimbursement requests, and payment approvals.
• Ensure expenditures are coded accurately and supported by appropriate documentation.
• Monitor outstanding invoices and coordinate timely vendor payments.
• Assist with procurement and purchasing processes across multiple campuses.
• Maintain organized records of contracts, invoices, and supporting documentation.

Bookkeeping & Financial Records

• Maintain accurate and up-to-date financial records for multiple campuses and entities.
• Record financial transactions and assist with general ledger maintenance.
• Perform monthly bank account, credit card, and account reconciliations.
• Review transactions for accuracy, completeness, and proper coding.
• Identify discrepancies and assist with resolution of accounting issues.

Multi-Campus Financial Operations

• Support accounting and financial operations across multiple Legal Prep campuses and affiliated entities.
• Ensure transactions are properly allocated to the appropriate campus, grant, program, or funding source.
• Assist with intercompany transactions and allocations when applicable.
• Maintain consistent accounting procedures and documentation standards across campuses.
• Coordinate with school leaders and operations staff to ensure accurate financial information and reporting.

Financial Reporting & Budget Support

• Prepare recurring financial reports and supporting schedules.
• Assist leadership in monitoring expenditures against approved budgets.
• Support cash flow tracking and financial forecasting activities.
• Help ensure timely and accurate monthly financial closes.
• Provide financial data and reports as requested by school leadership.

Grant Management, Audit & Compliance Support

• Track expenditures against federal, state, and private grant budgets.
• Maintain documentation required for grant reimbursement requests and compliance reviews.
• Assist with preparation of grant reimbursement submissions and supporting schedules.
• Organize financial records and supporting documentation for annual audits.
• Support implementation of financial policies and internal controls.
• Ensure compliance with applicable accounting standards, grant requirements, and organizational policies.

Payroll & Human Resources Support

• Assist with payroll processing and review.
• Maintain payroll and personnel-related financial records.
• Support employee reimbursement and benefits administration processes.
• Coordinate with external payroll and accounting vendors as needed.

Founding Team Responsibilities

• Assist in developing and refining financial systems, procedures, and controls.
• Support financial projects associated with school growth, expansion, and strategic initiatives.
• Collaborate with school leaders, operations staff, and external partners to ensure efficient financial operations.
• Demonstrate flexibility and a team-oriented mindset in a growing organization.
• Support special projects and organizational initiatives as needed.

Qualifications

Required Qualifications

• Associates degree in Accounting, Finance, Business Administration, or a related field required; Bachelors degree preferred.
• Minimum of three (3) years of bookkeeping, accounting, accounts payable, or related financial experience.
• Experience maintaining general ledger accounts and performing account reconciliations.
• Experience with accounting software such as QuickBooks, Sage Intacct, Blackbaud, or similar systems.
• Strong proficiency in Microsoft Excel and Google Sheets.
• Excellent organizational skills and attention to detail.
• Ability to maintain confidentiality and handle sensitive financial information appropriately.
• Strong written and verbal communication skills.
• Ability to manage multiple priorities and deadlines in a fast-paced environment.

Preferred Qualifications

• Experience in a charter school, public school district, nonprofit, or government environment strongly preferred.
• Experience supporting annual audits and financial compliance reviews.
• Experience with federal, state, or private grant accounting and reporting.
• Experience working with multiple entities, campuses, departments, or cost centers.
• Familiarity with public-school funding, student activity funds, and education-related accounting systems.

Attributes & Strengths

The ideal candidate will demonstrate:

• Exceptional attention to detail and accuracy.
• Commitment to financial integrity and accountability.
• Strong organizational and follow-through skills.
• Ability to identify, investigate, and resolve discrepancies.
• Sound judgment and problem-solving abilities.
• Initiative and a proactive approach to improving systems and processes.
• A collaborative, service-oriented mindset.
• Commitment to Legal Preps mission and values.

Compensation

Salary Range: $50,000 - $58,000 annually, commensurate with experience and qualifications.

Why Join Legal Prep?

• Be part of a founding team launching a new public charter school in Indianapolis.
• Help build the financial systems and infrastructure that support student success.
• Work in a mission-driven organization focused on expanding educational opportunity.
• Gain exposure to school finance, grant management, compliance, and multi-campus operations.
• Collaborate with a supportive and entrepreneurial leadership team.
• Opportunity for professional growth as Legal Prep continues to expand.