Finance Administrator (56291)

Applied Technical Services, LLC ("ATS" or the "Company") is a leading provider of critical testing, inspection, certification, and compliance services. The Company serves clients across a diverse set of large and stable end markets including manufacturing, power generation, aerospace, medical, and defense. ATS was founded in 1967 and is headquartered in Marietta, GA. Today the Company employs nearly 2,100 team members in over 95 locations across the United States.

Our purpose is to create a safe and reliable world and our mission is to deliver assurance through precise technical and professional services.

Responsibilities:

• Daily reviewing files and invoicing customers according to their purchase order requirements
• Scanning and emailing customer invoices
• Scan file folders, renaming and storing to appropriate software databases.
• Customer invoice collections
• Able to communicate with clients daily, project coordinator for large customers.
• Assign training records from technicians and update company matrix.
• Maintain mechanical, dimensional, electrical calibration procedures. Update as needed.
• Soft collection efforts - sending invoice copies along with email to customers.
• Act as the primary point of contact for obtaining and verifying updated purchase orders from customers, ensuring all details align with file and company standards.
• Gather, update, and organize all completed project files, ensuring they are accurately prepared to invoice.
• Analyze data to track and identify completed orders that are awaiting invoicing.
• Monitor reports daily and prioritize invoicing or reporting efforts.
• Perform eye screenings on technicians and send reminders annually.
• Assist with other administrative duties as needed.

Account Reconciliations

• Reconcile customer accounts to ensure invoices, payments, credits, and adjustments are accurately applied.
• Investigate and resolve discrepancies between customer records and company records.
• Review unapplied cash, short pays, overpayments, and credits.
• Provide detailed account backup, invoices, pack slips, tracking numbers to customers upon request.
• Work with internal departments to resolve billing errors or missing documentation.