Finance and Accounting Assistant (part-time)

Position Details

Position Information

Recruitment/Posting Title Finance and Accounting Assistant (part-time) Posting Number 26TM0289 Department Mason Gross School of Arts Dea Overview

Mason Gross School of the Arts is a vibrant community of artists and scholars committed to pursuing excellence, innovation, and inclusivity. Its mission is to create socially relevant art, foster diverse programming and curricula, cultivate community partnerships, and advance the arts through teaching, creative activity, advocacy, and research that contributes to the public good. Comprising 1200 undergraduate and graduate students across programs in music, theater, dance, filmmaking, and art & design, Mason Gross is housed within Rutgers-New Brunswick, a premier Big Ten research university that serves some 50,000 students and is the flagship campus of Rutgers, The State University of New Jersey. The nation's eighth oldest institution of higher learning, Rutgers reflects the diversity of New Jersey, which is one of the most diverse states in the nation. The Rutgers-New Brunswick campus is located less than an hour by train or car to New York City and the beautiful beaches of the Jersey Shore and is just over an hour to Philadelphia.

Posting Summary

Rutgers, The State University of New Jersey is seeking a part-time Finance and Accounting Assistant for Mason Gross School of the Arts (MGSA). Reporting to the Business Analyst Supervisor, this position provides support in the areas of budget, accounting, planning, and operational activities.

Among the key duties of the position are the following:

• Tracks, monitors, and reconciles expenditures, and commitments for the Dean's Office within MGSA.
• Processes a variety of financial transactions including journal entries, project cost adjustments, expense corrections, requisitions, and procurement requests.
• Maintains and updates financial tracking systems and databases, including Airtable and other University financial systems.
• Prepares and distributes recurring financial reports.
• Reviews and analyzes revenue and expenditure activity to identify trends, variances, and potential budget concerns and recommend corrective actions as appropriate and in accordance to university compliance and accounting standards.
• Serves as a liaison with Accounts Payable, Payroll, Procurement, and other administrative offices to resolve financial and operational issues.
• Backs up other administrators with Payroll entries.
• Arises to other business support duties assigned.

FLSA Nonexempt Salary Details $25 - $30 per hour Offer Information

The final salary offer may be determined by several factors, including, but not limited to, the candidate's qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university's broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.

Benefits

Rutgers provides a comprehensive benefits package to eligible employees. The specific benefits vary based on the position and may include:

• Medical, prescription drug, and dental coverage
• Paid vacation, holidays, and various leave programs
• Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options
• Employee and dependent educational benefits (when applicable)
• Life insurance coverage
• Employee discount programs

Position Status Part Time Working Hours 19.5 hours per week Daily Work Shift Day Work Arrangement

This position requires a fully on-site work arrangement.

Payroll Designation PeopleSoft Terms of Appointment Temporary Staff Appointment - Hourly

Qualifications

Minimum Education and Experience

• Bachelor's degree in accounting, finance, business administration or a related field, or an equivalent combination of education and/or experience in budget, accounting or finance.
• Two (2) years of relevant experience.

Certifications/Licenses Required Knowledge, Skills, and Abilities

• Understanding of Generally Accepted Accounting Principles (GAAP).
• Strong analytical, organizational, and problem-solving skills.
• Excellent attention to detail and accuracy.
• Strong written and verbal communication skills.
• Proficiency with Microsoft Excel and financial reporting systems.
• Demonstrated ability to maintain confidentiality and exercise sound judgment.

Preferred Qualifications Equipment Utilized Physical Demands and Work Environment Special Conditions

Posting Details

Posting Open Date 07/06/2026 Posting Close Date 08/06/2026 Open Until Filled No Special Instructions to Applicants Regional Campus Rutgers University-New Brunswick Home Location Campus Rutgers University - New Brunswick City New Brunswick State NJ Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we encourage all qualified applicants to apply. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement

Posting Specific Questions

Required fields are indicated with an asterisk (*).

• • Do you have a Bachelor's degree in accounting, finance, business administration or a related field, or an equivalent combination of education and/or experience in budget, accounting or finance?

• Yes

• No

• • Do you have at least two (2) years of relevant experience?

• Yes

• No

Applicant Documents

Required Documents

• Resume/CV
• Cover Letter/Letter of Application
• List of Professional References (contact Info)

Optional Documents