Finance and Administrative Coordinator

• Process accounts payable, including USDA claims, HOPE Fund payments, recurring expenses, and vendor invoices.
• Process accounts receivable invoices and payments.
• Prepare bank deposits.
• Enter financial transactions into the accounting system.
• Assist with general ledger and account reconciliations.
• Review outstanding and uncashed checks and complete follow-up.
• Maintain recurring-expense checklists and ensure expenses are recorded in the correct period.
• Communicate with employees and vendors to obtain documentation and resolve discrepancies.
• Assist with audits, schedules, and supporting work papers.
• Maintain accurate and confidential financial records.

• Greet visitors and manage the organization’s main telephone line.
• Respond to inquiries and direct callers and visitors appropriately.
• Receive, prepare, and distribute mail and shipments.
• Assist staff with copying, scanning, data entry, mailings, document preparation, and special projects.
• Operate office equipment, including the copier, scanner, postage meter, and telephone system.
• Monitor and order office, kitchen, restroom, beverage, and mailing supplies.
• Coordinate cleaning, maintenance, and property-related concerns with appropriate vendors.
• Help maintain organized and professional reception, meeting, kitchen, and common areas.
• Securely dispose of confidential records in accordance with organizational procedures.

• High school diploma or equivalent.
• At least three years of relevant bookkeeping, accounting support, or administrative experience.
• Experience processing invoices, payments, deposits, or other financial transactions.
• Proficiency with Microsoft Excel, Word, Outlook, and standard office equipment.
• Strong organizational, communication, customer-service, and time-management skills.
• Excellent attention to detail and commitment to accuracy.
• Ability to manage multiple priorities and work independently.
• Ability to maintain confidentiality and handle sensitive information appropriately.
• Ability to work effectively with individuals from diverse backgrounds and experiences.

• Associate degree in accounting, finance, business administration, or a related field.
• Experience in a nonprofit, government-funded, grant-funded, or human-services organization.
• Experience with account reconciliations, audit support, or month-end accounting activities.
• Experience with Blackbaud Financial Edge or similar accounting software.
• Intermediate or advanced Microsoft Excel skills.

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