Finance and Development Coordinator

Job Title: Finance and Development Coordinator FSLA Status: Non-Exempt/Part Time

Reports To: Chief Development Officer Pay Range: $22 to $28/hour

Program Type: Administration House of Ruth salaries may be adjusted up or down contingent on the agency's financial position with due notice.

Organizational Overview:

For 50 years, House of Ruth has empowered women, children, and families to rebuild their lives and heal from trauma, abuse, and houselessness. We offer comprehensive services for survivors, including service-enriched housing, nationally accredited child and family development programming, and free counseling to anyone who has experienced domestic violence.

Position Summary:

House of Ruth seeks a detail-oriented and mission-driven Part-Time Finance and Development Coordinator to support the organization's financial operations and fundraising administration. This position serves as a critical link between the Finance and Development teams, ensuring accurate donation processing, financial reconciliation, donor stewardship, reporting, and recordkeeping. The ideal candidate possesses strong administrative, accounting, and database management skills, demonstrates exceptional attention to detail, and is committed to maintaining the highest standards of donor confidentiality, financial accuracy, and customer service.

Essential Duties/Responsibilities:

Donation Processing

• Process and record donations, pledges, recurring gifts, matching gifts, and in-kind contributions through multiple channels.
• Maintain accurate gift records in our CRM EveryAction. Ensure timely and accurate gift coding and data entry.
• Donor Stewardship & Relations Prepare and distribute donor acknowledgments, tax receipts, pledge reminders, and other donor communications.
• Respond to donor inquiries and resolve concerns professionally.
• Coordinate with staff to ensure timely donor follow-up and exceptional service.

Data Management & Reporting

• Maintain accurate donor records, ensuring database integrity and confidentiality.
• Conduct routine audits and support data quality for campaigns, events, and fundraising initiatives.
• Generate fundraising reports, donor summaries, mailing lists, dashboards, and management reports.
• Support fundraising analysis and campaign performance tracking.

Finance & Accounting Support

• Record financial transactions and journal entries in QuickBooks.
• Process invoices, vendor payments, and client rent payments through Bill.com.
• Prepare bank deposits, remotely deposit checks, and reconcile contributions with accounting records.
• Reconcile fundraising database activity with the general ledger.
• Maintain financial tracking reports and audit documentation.
• Assist with annual audits, donor-related audit requests, and other finance-related administrative functions.
• Performs other duties as required.

Education and Experience:

• Associate degree in Accounting, Finance, Business Administration, Nonprofit Management, or a related field; Bachelor's degree preferred.
• One to Two (2) years of experience in nonprofit finance, accounting, development operations, donor services, or related administrative support. Internships are applicable
• to the experience.

Pre-Employment Requirements:

• Successfully passing the following pre-employment process is required:
• Child Protection Register (CPR) Check
• FBI Fingerprint/Background Check
• Alcohol and Drug Test
• Urine Screening
• TB Test
• Police Clearance
• Must be fully vaccinated (including the booster)

Preferred Skills/Abilities:

• Proficiency in Microsoft Office, particularly Excel.
• Experience with fundraising CRMs such as EveryAction, Raiser's Edge, Bloomerang, Salesforce NPSP, or similar platforms.
• Experience with QuickBooks, Bill.com, or related accounting software preferred.
• Ability to generate reports, analyze data, and maintain accurate records.
• Strong attention to detail, organization, and time-management skills.
• Ability to manage multiple priorities and meet deadlines.
• Excellent communication, customer service, and relationship-building skills.
• Ability to handle confidential information with discretion.
• Knowledge of nonprofit fundraising, donor stewardship, and charitable contribution regulations preferred.

Physical Requirements and Work Environment:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodation may be provided to enable individuals with disabilities to perform the functions.

While performing the duties of this position, the employee is regularly required to talk or hear. The employee frequently is required to use hands or fingers, handle or feel objects, tools, or controls. Prolonged periods of sitting at a desk and working on a computer. The employee is occasionally required to stand, walk; and reach with hands and arms. The employee may be required to occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this position include close vision, distance vision, and the ability to adjust focus. The noise level in the work environment is usually low to moderate.

Additional Information:

The House of Ruth is an Equal Employment Opportunity (EEO) employer. This job description does not restrict management's right to assign or reassign duties and responsibilities to this job at any time. This job description is not designed to cover or contain a comprehensive listing of all activities, duties, or responsibilities that are required of the employee.

To apply please submit your resume online at http://www.houseofruth.org/jobswww.houseofruth.org/join-our-team

Consideration will be given to qualified candidates on an ongoing basis until the position is filled.