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Finance Assistant

Avalon

Beverly Hills, California

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JOB DETAILS
SKILLS
Accounting, Accounts Payable, Accounts Receivable, Billing, Credit Cards, Customer Support/Service, Database Technology, Detail Oriented, Disability Insurance, Employee Assistance Plan, Entertainment and Media, Finance, Finance Software, Financial Systems, Fitness, General Ledger Accounting, Life Insurance, Microsoft Excel, Multitasking, NetSuite, Operational Support, Organizational Skills, Payment Processing, Process Improvement, Reconciliation, Record Keeping, Team Player, Time Management
LOCATION
Beverly Hills, California
POSTED
9 days ago
THE ROLE 
The Finance Assistant is a key member of the Finance department based in Beverly Hills, California. This position will be responsible for ensuring the timely completion of the day-to-day and month-end activities of the Los Angeles and New York Offices.

Salary 
$50-$55k Annual

KEY RESPONSIBILITIES 
  • Assist with client payment processing, including recording checks, bank deposits, and ensuring accurate entry into the artist database.
  • Ensure clients are paid accurately by maintaining payment records and verifying transactions.
  • Review and reconcile daily cash receipts and update the cash book accordingly.
  • Assist with month-end procedures, including bank reconciliations, General ledger reconciliations, journal uploads, and Intercompany Reconciliations.
  • Generate and monitor outstanding accounts receivable ledger, reporting aged debt.
  • Review and monitor company credit card activity in Ramp software.
  • Process and post all A/P invoices and staff reimbursements within the company's finance software, controlling the process through to the weekly payment run.
  • Maintain and reconcile the client recharge list for company expenses.
  • Collaborate with finance staff across the US and UK to support accounting operations.
  • Work closely with stakeholders outside of the finance team, being the point of contact for queries.
  • Ad hoc projects where your skill and input are required.
ABOUT YOU
  • Experience working in a similar role, such as Client Payment Processing, Accounts Payable Clerk, or general finance role.
  • Ability to quickly learn and adapt to new processes and systems.
  • Self-starter who thrives in an environment that requires initiative and the ability to drive improvements or change.
  • Highly organized with the ability to manage multiple tasks and meet tight deadlines.
  • Proven ability to collaborate effectively across teams while maintaining a positive and professional attitude.
  • Strong attention to detail and accuracy.
  • Easy-going with a can-do attitude, able to collaborate confidently with multiple personality types internally and externally.
  • Basic Microsoft Excel skills, with the willingness and ability to further develop proficiency.
  • Experience with NetSuite, In-Entertainment, Ramp, or other finance database systems is desirable.
  • Interest in the media or entertainment industry.
WHAT WE OFFER
  • 100% employer paid medical, dental, vision, long-term disability & life insurance
  • 401k program with employer contribution
  • 10 annual holiday days plus holiday office closure
  • Company-wide social events
  • Fitness & wellness program
  • Employee assistance program
  • Personal growth opportunities

About the Company

A

Avalon

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