Finance Assistant

This position is 100% ON-SITE

FINANCE ASSISTANT

Our client, one of the largest trade unions, is seeking an experienced Finance Assistant.  This person will track, reconcile, and audit a variety of accounting documents; compare pre-approved forms to final invoice packets; assure that charges are properly supported, classify and record accounting documents.

Responsibilities:

Audits, reconciles, and codes invoices and disbursement payment requests submitted to the Worker Training Program.

Verifies accuracy of computations.

Verifies that all transactions have the proper approvals and proper documentation in accordance with active grants policies and procedures.

Communicates with training centers to obtain supporting documentation or clarification required for invoice processing.

Accurately records and tracks invoices into the appropriate accounting software.

Accurately reconciliation all grant-related charges associated with company issued Visa cards, rental car services, and airline travel.

Assists in the training and on-boarding of new staff.

Reviews and verifies student data entered in the Data Management System for accuracy and completeness; forwards class related paperwork to the Program Assistant upon confirmation.

Assists the Accounting Department with all financial matters pertaining to grants.

Assists Program Manager with contract renewals.

Maintains and tracks the Program Office grant-funded equipment inventory; ensuring all equipment is in proper working condition, updated with current software; tracks and records all outgoing and incoming grant-funded equipment.

Annually reviews grant-funded equipment to determine eligibility for disposal or recycling, secures necessary approvals, and arranges equipment pickup

Assists in annual archival process for grant-year billings.

Assists Program Manager with tracking and filing approved work- and travel- authorizations for consultants and contractors.

Qualifications:

Associates degree in accounting preferred, or a minimum of two years of hands-on experience in an Accounts Payable environment

Proficiency in Microsoft Office

Knowledge of accounting software is required.

Strong detail-oriented skills with ability to think in logical progression.

Demonstrated excellent organizational and data retrieval skills

Ability to exercise tact when interacting with peers, employees from other departments, training centers, and vendors.

Ability to act independently, recognize problems, and follow through to resolution.

Demonstrated strong written and verbal communication skills.

If this opportunity is right up your alley, apply today!