Finance Clerk II Sales Tax

Finance Clerk II Sales Tax

Salary

$31.03 - $41.28 Hourly

Location

City Hall, AK

Job Type

Full-Time

Job Number

FY2027-00001

Department

Finance

Opening Date

07/09/2026

Closing Date

7/24/2026 5:00 PM Alaska

FLSA

Non-Exempt

Bargaining Unit

N/A

• Description
• Benefits

Job Summary

This position functions as the primary point of contact of the City's Sales Tax and Business License program, performing associated accounting and financial transactions to support the City's financial operations.

Essential Duties

The following duties are essential for this position. However, they are not to be construed as exclusive or all-inclusive. To be successful in this position, an individual must be able to perform each duty satisfactorily. Other duties may also be required or assigned.

• Provides customer service to internal and external customers; communicates Sales Tax and Business License Code information for citizens, businesses, City employees and other parties over the phone, at the customer counter or via email.
• Assists customers in determining licensing requirements and on-line account setup; fields general questions and provides timely responses to questions with information and resources to ensure businesses are properly licensed and remitting sales tax properly.
• Calculates, records, and reconciles sales tax revenues collected by the City.
• Interprets, administers, and applies sales tax and business license requirements in accordance with the Wasilla Municipal Code for citizens, businesses, City employees and other parties.
• Administers licensing functions including both new and renewal licensing, including review of licensing questionnaire and application to determine need and type of license, coordination with planning department regarding land use permits, review for prior balances due, and final approval
• Administers monthly, quarterly, and annual sales tax returns and collections, including issuing notifications as needed, processing return adjustments/corrections, and general account assistance.
• Maintains sales tax records and files for both electronic and paper formats, as applicable.
• Receipts sales tax and other payments received by the City. Notifies businesses of on-line payment issues. Initiates refund requests when necessary.
• Provides notification to businesses not in compliance with licensing and taxing requirements. When necessary, coordinates and works with Sales Tax Auditor and Code Compliance Officer for resolution.
• Prepares and mails delinquent notices or over/under payment notices.
• Collects delinquent sales tax amounts through various avenues such as payment agreements, collection agencies, and legal action. Prepares publication of delinquent sales tax accounts. Prepares and files liens under the direction of the Finance Director and/or Controller.
• Assists Sales Tax Auditor with the collection of information necessary to conduct audit functions.
• Recommends changes to Wasilla City Code regarding the administration and collection of Sales Tax and Business Licenses, as applicable.
• Compiles reports, lists and mailing labels of Wasilla businesses as requested by the public, business owners or administration.
• Issues exemption certificates to non-profit organizations, wholesalers, contractors, and private builders in accordance with the Business License Code.
• Updates the Sales Tax web site as necessary to ensure it provides timely and relevant information to citizens and businesses.
• Prepares and submits reports on sales tax collections and discrepancies; assists with audits or investigations related to sales tax.
• Generates monthly, quarterly, and annual financial reports related to accounts receivable and sales tax collections.
• Adheres to City, state, and federal regulations regarding financial transactions, sales tax, and recordkeeping.
• Maintains electronic filing, paper filing, and record systems to provide easy access to records and information; provides retention of records as required by Department and City policies.
• Other duties as assigned.

Knowlege, Skills and Abilities

Knowledge of:

• Accounting principles regarding accounts receivable and collections including the permanent fund garnishment process.
• Advanced accounting principles regarding accounts receivable and collections. FINANCE CLERK III
• Advanced working knowledge of the Wasilla Municipal Code dealing with finance with the ability to make decisions in applying Wasilla Municipal Code. FINANCE CLERK III
• Advanced working knowledge of federal and state statutes regarding collections with the ability to make decisions in applying federal and state statutes. FINANCE CLERK III
• Principles, theories and concepts of accounting including Governmental Accounting Standards Board (GASB) for all fund types.
• The City's and Department's operating requirements, policies, procedures, and practices; and local, state, and federal regulations related to department programs and operations.
• Operation of standard office equipment and software consistent with this position.

Skill in:

• Preparing accounting transactions, financial statements and reports.
• Applying accounting principles to work activities in an Enterprise Resource Planning software.
• Organizational and time management to prioritize duties while adapting to constant changes in priority.
• Researching and understanding complex written materials; maintaining accurate internal records.

Ability to:

• Independently process Sales Tax functions and Business License functions and be able to make decisions in applying Wasilla Municipal Code and Federal and State Statutes regarding Sales Tax, Business Licenses, and collection of delinquent debts. FINANCE CLERK III
• Independently perform informative educational training to businesses regarding Sales Tax and Business Licensing. FINANCE CLERK III
• Apply sound judgment and discretion in performing duties, resolving problems, and interpreting policies and regulations.
• Read, write, speak, understand, or communicate in English sufficiently to perform the duties of this position.
• Prepare and maintain accurate and concise records and reports.
• Maintain professionalism at all times.
• Use appropriate language, style and methods depending on audience and the purpose of communication.
• Communicate effectively both orally and in writing with business representatives, elected officials, department heads, the public, and other City employees with courtesy and tact.
• Maintain effective working relationships with individuals within and outside the organization.
• Maintain confidentiality and discretion regarding business-related files, reports and conversations, within the provision of Freedom of Information Act and other applicable State and Federal statutes and regulations.
• Work the allocated hours of the position.

Experience, Education Certificates, and Licenses

Minimum Education: High School diploma or equivalent.

Minimum Experience Finance Clerk II: Three (3) years of accounting experience. A combination of education and experience may be considered.

Minimum Experience Finance Clerk III: Two (2) years as Finance Clerk II with the City of Wasilla and five (5) years of accounting experience. A combination of education and experience may be considered.

Other Requirements:

• Must hold a valid State of Alaska driver's license and meet City of Wasilla driving guidelines at time of hire and maintain license and satisfactory driving requirements throughout employment.
• Homeland Security orientation tests will be required as a term of employment; ICS-100 taken on-line with 15 days of date of hire; ICS-200, and ICS-700, ICS-800 as required by the department director/manager.

Please read the below information carefully. This applies to your application submission.

Attaching a resume or curriculum vitae is not an alternative to filling out the application in its entirety. Leaving sections of the application blank, noting "see resume or CV" or any similar response on any portion of your application may lead to a determination your application is incomplete and removal from consideration for this job posting.

At time of application, applicants are requested to submit if applicable:

• Copy of academic transcripts (unofficial are okay, please ensure that the institution name/URL is listed on the transcript) if using education to meet the minimum qualifications.
• Three (3) professional references, two of which must be from a current or former supervisor (not applicable for internal positions).
• Reference requests are automatically sent upon submission of your application for certain positions.

SUPPLEMENTAL QUESTIONS

For your application to be evaluated you must answer the Supplemental Questions. Be sure to read each question carefully, answers cannot be changed once your application is submitted. Supplemental questions regarding certification, licenses or experience will be verified against information in your application and/or resume, failing to list required experience may cause your application to be denied.

EDUCATION

If post-secondary education is required to meet the minimum qualifications, you must fill in the Education section of the application. If you have not obtained a degree, please indicate the number of units completed. Copies of transcripts are required to verify educational credentials if used to meet the minimum qualifications for a position. Transcripts can be attached at the time of application or within 48 hours of the close of this recruitment to the contact person listed below.

EEO STATEMENT

The City of Wasilla complies with Title I of the Americans with Disabilities Act (ADA). Individuals with disabilities, who require accommodation, auxiliary aides or services, or alternative communication formats, please call 1-907-373-9039. The City of Wasilla is an equal opportunity employer.

DRUG-FREE WORKPLACE POLICY

In compliance with the Drug-Free Workplace Act of 1988 the City of Wasilla prohibits the unlawful manufacture, distribution, dispensing, possession, or use by an employee of a controlled substance as defined in Schedules I through V of Section 202 of the Controlled Substances Act (21 USC 812), and as further defined by policy at 21 CFR 1308.11 - 1308.15 is prohibited in any workplace of the city.

Any individual who conducts business for the city, applies for a position or conducts business on the city's property is covered by the drug-free workplace policy. The policy includes, but is not limited to, all employees, contractors, volunteers, interns, and applicants.

NOTICE

If you choose to be contacted by email, please ensure your email address is correct on your application and that the spam filter will permit email from the 'govermentjobs.com' domains. For information on allowing emails from the 'governmentjobs.com' domains, visit the Lost Password Help page located at https://www.governmentjobs.com/OnlineApplication/User/ResetPassword/User/ResetPassword.

The City of Wasilla offers a robust benefit package for employees. In addition to retirement, health insurance, life insurance, and paid leave, employees may elect supplemental benefits through payroll deduction.

• Health insurance is provided through Blue Cross Blue Shield. The City covers 100% of the monthly premiums for employees and dependents. This plan includes medical, dental, vision, prescription drugs, disability benefits, and more for the employee and eligible dependents. Coverage begins on the first of the month following 30 days' continuous employment. Deductible for individual/family is $300/$600 and Out of Pocket maximum is $2300/$4600. Click here to see the summary plan description booklet: F12-02-SPD-2020-With-Inserts-as-of-08.23.23.pdf (engineerstrust.com).
• 24/7 Telemedicine via SwiftMD. These visits are covered in full and are not subject to the annual deductible or coinsurance provisions of the plan.
• Full time employees receive 11 paid holidays: New Years Day, President's Day, Seward's Day, Memorial Day, Independence Day, Labor Day, Alaska Day, Veteran's Day, Thanksgiving and the day after, and Christmas Day.
• Employees with 0-3 years of service with the City of Wasilla will accrue 144 hours/year (12 hours/month) of paid time off. After 3 years, they will qualify for 16 hours/month, and after 8 years of service, employees qualify for 20 hours of PTO per month. PTO may be cashed out twice per year.
• Retirement is provided through the State of Alaska PERS (Public Employees Retirement System). Participation in PERS is mandatory and the current contribution rate is 8% of gross wages. The City of Wasilla matches 5% of employee contributions for Tier IV employees. Employees will become fully vested after 5 years of PERS employment.
• State of Alaska Supplemental Benefit System (SBS) annuity plan is provided in lieu of Federal Social Security (deductions for Medicare will still be required). Participation in this program is mandatory. The current employee contribution is 6.13% of gross wages and is matched by the City. Information can be found online through the State of Alaska Division of Benefits and Retirement at http://doa.alaska.gov/drb.
• Life insurance is offered and 100% paid for employees and dependents through Symetra Life Insurance Company. Employees receive a $50,000 policy and each eligible dependent receives a $2,000 policy. Coverage begins on 1st of the month following 30 days continuous employment. This is a portable policy, and employees can take over the premium payments upon separation if they choose to keep the policy.
• The Employee Assistance Program (EAP) is free to employees and their entire household. The EAP includes valuable work/life balance tools ranging from fitness and nutrition, eight counseling sessions, and legal services. MagellanHealth.com/member 1-800-478-2812.
• Supplemental benefits are available through AFLAC, MetLife, Mission Square, New York Life, Colonial, and Symetra at a cost to employee.

Employer City of Wasilla

Address 290 E Herning Ave

Wasilla, Alaska, 99654

Phone 907-373-9035

Website http://www.cityofwasilla.gov