Finance Contract Coordinator

Position Summary

The Finance Contract Coordinator supports the financial management and administration of contracts across the

organization. Working closely with the Finance Contract Manager, this role ensures that contract financial terms

are accurately implemented, tracked, and reconciled throughout the project lifecycle.

This position serves as a key liaison between Finance, Operations, and Procurement, helping to ensure accurate

billing, cost tracking, compliance, and financial reporting for multiple active projects in a fast-paced, deadline-

driven environment.

Key Responsibilities

Contract Financial Management

• Review and interpret financial terms and conditions within contracts to ensure accurate execution and
• compliance
• Monitor contract budgets, funding, and cost structures throughout the project lifecycle
• Support financial tracking of contract performance and identify discrepancies

Billing & Cash Flow Coordination

• Coordinate billing schedules in alignment with contract terms and project milestones
• Review and validate invoices to ensure accuracy and compliance with contractual requirements
• Partner with Accounts Receivable (AR) and Accounts Payable (AP) to support timely billing and collections

Accounting & Financial Reconciliation

• Reconcile contract-related financial data within ERP and accounting systems
• Process cost transfers and prepare journal entries to ensure accurate job costing
• Assist in maintaining accurate financial records for all assigned projects

Operational & Project Support

• Set up new jobs/projects in the ERP system, ensuring proper cost structure and coding
• Coordinate with Operations to enroll projects in CCIP/OCIP programs through third-party platforms
• Manage Certificate of Insurance (COI) requests and track required endorsements for compliance
• Collaborate with Operations to prepare and distribute change order documentation to Project Managers, Procurement, and subcontractors

Compliance & Documentation

• Ensure adherence to internal financial policies, procedures, and audit requirements
• Maintain organized and complete documentation to support audit readiness
• Assist with internal and external audits related to contract financials

Required Qualifications

• Bachelor's degree in Finance, Accounting, Business Administration, or a related field
• 2-5 years of experience in finance, accounting, or contract/project financial management
• Experience with job costing or project-based accounting environments preferred
• Proficiency in Microsoft Excel (including data analysis and reconciliation)
• Experience working with ERP systems (e.g., Oracle, SAP, Viewpoint, or similar)

Key Skills & Competencies

• Strong financial analysis and attention to detail
• Ability to interpret and apply contract financial terms
• Effective cross-functional communication and collaboration
• Strong organizational and time management skills in deadline-driven environments
• Ability to manage multiple priorities and projects simultaneously
• Problem-solving mindset with a focus on accuracy and accountability

Success in This Role Looks Like

• Accurate and timely billing with minimal discrepancies or rework
• Clean and consistent financial reconciliations across systems
• Timely and accurate job setup and cost tracking
• Strong coordination with Operations and Procurement teams
• Audit-ready documentation with minimal findings or exceptions

Reporting Structure

• This role reports to the Finance Contract Manager and works closely with Finance, Operations, and
• Procurement teams across multiple projects.

Work Environment

• This position operates in a fast-paced, deadline-driven environment requiring strong attention to detail,
• adaptability, and the ability to manage competing priorities.