Finance Coordinator

Pay Range: $33.00hr - $35.00hr

Job Overview:

The candidate works with multiple sources of funding which may include donor or research restricted funds. The candidate performs or coordinates several areas of financial accounting, recordkeeping, processing, or administration. The Temporary Finance Coordinator will provide financial and administrative support during employee leave, processing accounts receivable, accounts payable, faculty compensation, reimbursements, refunds, and reconciliations. The coordinator will work closely with the Finance and program teams to ensure transactions are accurate, timely, and compliant with organizational policies.

Job Overview:

The candidate works with multiple sources of funding which may include donor or research restricted funds. The candidate performs or coordinates several areas of financial accounting, recordkeeping, processing, or administration. Duties may include preparing budgets for departments, units, or schools working with core or sponsored research funds, usually utilizing information and assumptions provided by others. The candidate will review or reconcile accounts, transactions, or balances and provide research and basic data analysis for use in financial planning and decision making.

The candidate will prepare complex financial reports that may require selection, preparation, and interpretation of data using a complex data query tool and spreadsheet application. The candidate will generate entries to accounting and record-keeping systems and establish procedures for tracking and reporting. Responsibilities include processing or assisting with payments of vendor invoices and individual reimbursements, as well as researching accounting discrepancies.

The Temporary Finance Coordinator will provide financial and administrative support during employee leave. The position will process accounts receivable, accounts payable, faculty compensation, reimbursements, refunds, reconciliations, and other financial transactions. The coordinator will work closely with the Finance and program teams to ensure transactions are accurate, timely, and compliant with organizational policies.

Responsibilities:

• Process accounts receivable transactions, including client inquiries, invoice review, payment application, adjustments, withdrawals, and refunds.
• Reconcile program revenue across Salesforce, banking records, and the general ledger.
• Process accounts payable transactions, including vendor invoices, faculty reimbursements, and faculty compensation.
• Follow up on payment issues and escalate risks or unresolved matters when appropriate.
• Support faculty and facilitator hiring and compensation processes.
• Coordinate with faculty and teaching staff regarding compensation and reimbursement payments.
• Review supporting documentation and apply the appropriate accounting codes.
• Reconcile financial transactions and assist with the monthly close.
• Maintain accurate and complete records in Salesforce and the organization's financial systems.
• Communicate with participants, clients, vendors, faculty, and internal staff regarding financial matters.
• Perform other finance-related tasks as assigned.

Requirements:

• Three years of related finance, accounting, or administrative experience; a bachelor's degree may count toward the required experience.
• Experience processing, reviewing, or tracking financial transactions, with proficiency in Microsoft Excel.
• Strong attention to detail, organizational skills, and the ability to manage multiple priorities and meet deadlines.
• Excellent communication and customer service skills, with the ability to collaborate effectively and contribute positively to a team.
• Ability to handle confidential information appropriately.

Preferred Qualifications:

• Knowledge of basic accounting principles.
• Experience with accounts receivable, accounts payable, reconciliations, or collections.
• Experience using Salesforce, Buy 2 Pay, or Fieldglass.
• Experience working in higher education.

Required Access:

The temporary employee will require an organizational ID, ID card, email account, VPN access, and access to the financial and administrative systems necessary to perform the assigned responsibilities.