Accounts Payable, Administrative Skills, Billing, Bookkeeping, Church Management Software, Detail Oriented, Expense Tracking, Finance, Funding, High School Diploma, Interpersonal Skills, Microsoft Excel, Microsoft Office, Organizational Skills, Record Keeping, Spreadsheets, Team Player
Status: Part-Time, 25 hours/week.
Looking to Hire Date: 5/15/26 or before.
Compensation: $18-25/hour
Reports to: Executive Director (with general oversight by Senior Pastor)
Job Summary
- Financial Technician: Executes the transactional bookkeeping, giving entry, payroll, and expense tracking under the supervision of the Executive Director.
- Administrative Support: Provides the clerical "connective tissue" that keeps the office running smoothly, supporting the staff where needed.
Primary Responsibilities
I. Financial Data & Bookkeeping
- Giving Entry: Accurately enters weekly tithes and offerings into the church management system (ChMS).
- Accounts Payable: Processes invoices and prepares expense checks for review by the Executive Director and Treasurer.
- Financial Correspondence: Issues annual contribution statements and sends acknowledgement letters for memorial donations.
- Records Maintenance: Ensures all financial data is organized and ready for the annual audit or monthly Finance Committee reviews.
IV. Office Administration & Clerical Support
- Work Overflow: Assists the Executive Director and Senior Pastor with high-volume clerical tasks as needed.
Key Vision Points
- Valuing the "One": Every data point represents a person. This role ensures that no one falls through the cracks and that every member feels "valued" through accurate records.
Qualifications
- Education: High school diploma or GED required; college or administrative training is a plus.
- Experience: 1+ years in an administrative or bookkeeping role. Experience with ACS and Realm preferred.
- Attention to Detail: Must be someone who "loves the spreadsheet" and finds satisfaction in things being in their proper place.
- Technical Proficiency: Strong skills in Microsoft Office (Excel or Google Sheets is a must) and an ability to learn Church Management Software and Constant Contact.
- Interpersonal Skills: Must be a team player, willing to step up and help with things for the church.
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Grayson United Methodist Church