Finance Coordinator

The Client Finance Coordinator owns the engine that keeps clientwork moving. Embedded within the client finance team, this role serves as the operational bridge between Client Finance and Financial Shared Services functions, with full accountability for ensuring financial data isaccurate, complete, and processed quickly to meet real‑time business demand. From project setup and contract data to billing and invoicing, theCoordinatordrives transactions efficiently through internal and client systems with speed and discipline.

This is a hands‑on, high‑trust role for someone who thrives in a fast‑paced environment and takes pride in getting things right the first time. Success comes from deepexpertisein client‑specific billing requirements, systems, and contracts—using that knowledge to remove friction, keeptransactionsmoving, and support client service teams.

The role offers real independence once established and close connection to client‑facing teams, with clear visibility into howaccurate,timelyexecution enables the business tooperateat pace. Growth is defined by increased ownership, complexity, and mastery of the work—becoming the go‑to expert others rely on to move work forward quickly, consistently, and withconfidence.

Key Responsibilities:

Project Setup & Contract Execution

• Ownaccurateand complete setup of projects in Workday and related systems, including scopes of work, change orders, purchase orders, rate cards, budgets, and billing structures.

• Translate contractual terms into correct system configuration, ensuring alignment with client requirements and internal policies.

• Validate all inputs for completeness and accuracy prior to system entry; proactively resolve missing or inconsistent data withdefinedstakeholders.

• Maintain organized and audit-ready documentation of all contracts, amendments, and supporting materials.

• Coordinate intercompany set-up and service orders where applicable.

Billing & Invoice Submission

• Enforce adherence to company billing policies, contractual requirements, and system processes without exception.

• Own end-to-end billing execution, ensuring invoices areaccurate, compliant, and submitted on time across all requiredclientplatforms.

• Assemble,validate, and manage all required supporting documentation (e.g., proof of execution, purchase order validation,expense back-up, etc.).

• Drive proforma workflowinWorkday, ensuringtimelyapprovals and adherence to billing deadlines.

• Execute credit/rebill activities accurately and on time when.

• Maintain detailed billing trackers, including invoice status, approvals, submission dates, and issues.

• Proactivelyidentifyrisks to billing timelines and take corrective action, with escalation as.

Financial Tracking & Controls

• Manage billing against client budgets, purchase orders, and contractual limits to prevent over‑or under‑billing.

• Reconcile data between Workday and client systems, investigating and resolving discrepancies.

• Support project close activities by ensuring financial dataiscomplete and reconciled.

Balance Sheet & Transaction Oversight

• Monitor AR, WIP, and open transactions; follow up to ensuretimelymovement and resolution.

• Supportprocessing ofexpenses, vendor invoices, and intercompany charges to avoid delays in billing or project closure.

• Keep system‑driven financial tasks moving and completed on schedule through active coordination withProjectManagers andClient Finance Managers.

Operation Excellence & Communication

• Act as the primary operational contact for billing andtransactionalfinancial system matters 

• Communicate clearly and directly with project managers, client finance leads, and operational teams toobtain information needed to keep transactions moving andresolve issues.

• Build effective working relationships with internal stakeholders and clientoperational/procurementcontacts as needed to ensure smooth billing execution.

Qualifications & Experience:

•   1–3 in financial operations, billing, accounting, or similar data‑driven roles.Comfort working in financial and billing systems, with the ability to learn new tools quickly (e.g., Workday, Ariba, or similar platforms).
•   Basic understanding of contracts, billing structures, and revenue-related processes.Strong attention to detail with the ability to handle high‑volume, repeatable work accurately.
•   Able to stay organized and keep work moving in a fast‑paced environment with multiple deadlines.Clear, practical communicator who can work effectively across finance, operations, and client service teams.

$50,000 - $60,000 per year