Finance Executive - Revenue & Payables

Job Title: Executive Administrator of Finance - Revenue and Payables
Department: Finance Operations
Reports To: Chief Financial Officer
Job Type: Full-time; Exempt
Location: Golden Valley, MN; hybrid eligible (4 days in office; 1 day remote) after 90 days
Direct Reports: Accounts Payable Department, Accounts Receivable Department, Fiscal Supports Department
Key Stakeholders: Executive Leadership Team, Finance Department, Payroll Department, Human Resources

Job Overview:

The Executive Administrator of Finance - Revenue and Payables provides strategic and operational leadership for enterprise-wide accounts receivable, accounts payable, cash flow management, and financial transaction processing across Orion Associates and its related entities. The role ensures timely revenue collection, accurate vendor payments, optimized cash management, effective financial controls, and standardized processes across the affiliated organizations. As a key partner to the Chief Financial Officer, the position supports financial stability, liquidity planning, operational efficiency, risk management, and organizational growth.

Key Responsibilities and Duties:

Accounts Receivable Leadership & Revenue Cycle Oversight

• Lead enterprise-wide accounts receivable operations across all entities.
• Ensure timely billing, collections, payment posting, account reconciliation, and revenue recognition activities.
• Establish collection strategies that balance customer service with organizational cash flow objectives.
• Monitor aging reports and collection performance metrics to reduce outstanding receivables and provide recommendations of actions to support improvement.
• Develop policies and procedures to improve collection effectiveness and minimize bad debt exposure.
• Provide executive reporting on receivable trends, collection performance, and revenue cycle risks.
• Collaborate with operational leaders to address billing issues and improve payment outcomes.

Accounts Payable Leadership & Vendor Management

• Work with department leadership to understand and streamline processes between departments to foster collaboration.
• Oversee accounts payable operations to ensure timely and accurate payment processing.
• Supervise AP staff and managers while establishing consistent workflows and service standards.
• Maintain strong internal controls surrounding purchasing, invoice approval, and payment authorization processes.
• Monitor vendor payment schedules to optimize cash flow while maintaining positive vendor relationships.
• Ensure compliance with contractual obligations, payment terms, and organizational policies.
• Review and approve high-dollar, complex, or escalated payment transactions.
• Support procurement and contract administration processes as needed.

Cash Flow Management & Financial Planning

• Partner with the CFO to develop cash flow forecasts and liquidity management strategies.
• Monitor daily cash position and projected funding requirements across entities.
• Analyze trends impacting working capital, collections, vendor obligations, and cash utilization.
• Support budgeting and forecasting processes through revenue and expenditure analysis.
• Provide recommendations to improve cash conversion cycles and strengthen financial performance.
• Develop executive-level reporting regarding cash flow, receivables, payables, and financial risk indicators.

Financial Controls, Audit & Risk Management

• Establish and maintain internal controls for revenue collection, payment processing, and financial transactions.
• Ensure compliance with organizational policies, accounting standards, and regulatory requirements.
• Lead audit preparation and coordinate support for internal and external audits.
• Identify operational risks and implement corrective action plans.
• Maintain documentation standards and financial process controls to support audit readiness.
• Develop enterprise-wide financial governance practices for transaction processing activities.

Systems Optimization & Process Improvement

• Oversee financial systems supporting accounts receivable, accounts payable, and cash management functions.
• Evaluate opportunities for automation, workflow improvements, and operational efficiencies.
• Lead implementation of best practices across multiple entities.
• Partner with technology and finance teams to improve reporting capabilities and data integrity.
• Manage relationships with banking partners, payment processors, and financial service vendors.
• Support system upgrades, integrations, and process redesign initiatives.

Cross-Functional Collaboration

• Partner with Finance, Accounting, Operations, Human Resources, and Executive Leadership to develop cross departmental processes and oversight systems.
• Support contract administration, customer billing strategy, and vendor management initiatives.
• Provide financial operational reporting and recommendations to leadership teams.
• Ensure consistent application of financial policies and procedures across all organizations.
• Contribute to organizational growth initiatives, acquisitions, and integration efforts as needed.

Qualifications:

Education: Bachelor's degree in Accounting, Finance, Business Administration, or a related field.
Experience:

• 7+ years of progressive leadership experience in accounts receivable, accounts payable, finance operations, or accounting management
• Demonstrated oversight of revenue collection and payment processing
• Leading teams in complex, multi-entity organizations

Certifications: Preferred: CPA, CMA, MBA, or other advanced financial credentials.

Skills:

• Cash flow management, internal controls, financial reporting, audit processes
• ERP and financial systems and analytics
• Leadership, communication, problem-solving, and process improvement
• Ability to independently analyze, diagnose, and correct complex issues

Licenses: None required.
Physical Requirements: Primarily sedentary, computer-based work.