Finance Manager

Job Profile:

Finance Manager 2

Job Family:

Budget, Planning and Financial Analysis

Time Type:

Full time

Apply before 11:59 PM Arizona time the day before the posted End Date.

Minimum Qualifications:

Bachelor's degree and five (5) years of experience appropriate to the area of assignment/field including two (2) years managerial experience; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.

Job Profile Summary:
Manages multiple finance functional areas and participates in routine to moderately complex financial operations, forecasting, planning, budgeting analysis and reporting to ensure accuracy of financial reports. Recommends and implements fiscal policies and advises in development of processes.

Job Description:

Salary Range: $66,000 - $70,000 per year; DOE

Job Description

The Knowledge Enterprise (KE) Finance department is looking for you to fill our Financial Manager position in our Biodesign Institute! In this role, you will play a critical part in managing and overseeing the financial aspects of sponsored and non-sponsored projects at Arizona State University. This position ensures compliance with federal, state, and university regulations related to post-award activities, and provides financial support and guidance to faculty and staff involved in research projects.

An ideal candidate works well in a fast-paced environment, can multi-task while maintaining close attention to detail, provides high level customer service to both the university and external community, is a quick learner who is intuitive about business practices and procedures, is comfortable with database systems, and utilizes sound judgement.

Essential Duties

• Analyzes, reconciles, and prepares reports on financial information on sponsored, local and foundation accounts on a monthly basis.

• Provides budgeting/forecasting support for all assigned accounts.

• Assists with the Graduate Student hiring process. 

• Will maintain funding assignments for all payroll within assigned accounts, including payroll adjustments and corrections.

• Maintains and audits unit-wide financial documentation and files and may be required to provide additional documentation for University level audits.

• Reviews account expenditure requests in accordance with established financial guidelines and policies, which may include verifying accuracy for transactions of goods, services, and equipment.

• Assist with annual and final NIH Research Performance Progress Reports.

• Tracks effort of Faculty and research staff to ensure compliance with sponsor expectations. 

• Interacts regularly with and provides high quality customer service to faculty members conducting sponsored research, including scheduling recurring meetings with assigned faculty members. 

• Manage post-award actions including but not limited to no-cost extensions, re-budgets and ad-hoc sponsor requests.

• Reviews and approves travel requests.

• Expected to be responsive to customers, engaged in work production, resourceful, flexible, and respectful of others. 

Desired Qualifications

• Experience in Higher Education.

• Experience working in post-award management with sponsors such as NIH, DOD, NSF, and private foundations.

• Experience with local and gift accounts.

• Experience with Workday (for Financial and HR purposes), ERA, Concur, Microsoft Office programs and querying tools.

• Experience working in a team environment with constantly changing priorities.

• Strong critical thinking, problem-solving, and independent decision-making skills.

• High level of attention to detail, communication and organizational skills.

• Demonstrated ability to effectively navigate and respond to highly complex and competing situations involving multiple entities.

• Skilled in defining tasks, responsibilities, and outcomes, with experience in resource planning to achieve project or department goals and timelines.

• Demonstrated knowledge using online resources to retrieve or submit information.

• Experience taking initiative, being diplomatic and pro-active, while effectively managing stressful situations.

• Ability to clearly communicate and exchange accurate information to perform essential duties.   

Working Environment

• Position is open for an in-person environment, hybrid work environment or fully remote work environment.

• Regular use standard office equipment including but not limited to computer workstation/laptop (keyboard, monitor, mouse), printer, fax, calculator, copier, telephone, and associated computer/technology peripherals.

• In-person activities are performed in a regular, climate-controlled office setting.

• Both are subject to extended periods of being in a stationary position.

Department Statement:

The Biodesign Institute is a major research center with strengths in key topics such as infectious diseases, immunology, imaging and testing, environment, cancer, neuroscience, sustainability, and security. Our desire to improve health, safety, and sustainability for people worldwide, along with our curiosity and diverse expertise, continuously push us to as questions and apply knowledge to the many issues facing humanity. 

For the eleventh year in a row, ASU has been named the most innovative school in the nation, recognizing the university's culture of groundbreaking research and partnerships, as well as its commitment to helping students thrive in college and beyond. U.S. News and World Report has named ASU as the most innovative university all eleven years the category has existed.

Driving Requirement:

Driving is not required for this position.

Location:

Campus: Tempe

Funding:

No Federal Funding

Instructions to Apply:

Current employees, student workers seeking staff opportunities, and students applying for student worker positions must apply directly through the Workday Jobs Hub.

Please use the link below to log in using single sign-on.

https://www.myworkday.com/asu/d/inst/1$9925/9925$27453.htmld

To be considered, your application must include all of the following attachments:

• Cover letter

• Resume or CV

Multiple documents may be uploaded in the attachments section. Alternatively, applicants may combine all required materials into a single PDF for submission. Please ensure uploaded documents are clearly labeled and include your name.

Please ensure your resume includes all employment information in month and year format, for example 6/04 to 8/14, along with job title, job duties, and employer name for each position. Your resume should clearly demonstrate how your experience and background meet the minimum and desired qualifications for this position. Incomplete applications or missing required materials may not be considered.

Important: Do not withdraw your application to make edits. Once an application is withdrawn, it cannot be edited, reactivated, or replaced with a new submission. If you have questions or need assistance, please contact The Office of Human Resources Talent Acquisition before the posting close date.

Graduate Assistant, Intern and part-time positions are counted as half time for experience equivalency, meaning one year equals six months of experience.

Only electronic applications will be accepted for this position. By submitting an application, you confirm that the information provided is accurate and complete.

ASU Statement:

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions inclusive excellence, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or any other basis protected by law.

Notice of Availability of the ASU Annual Security and Fire Safety Report:

In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU’s Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU Police Department at 480-965-3456.

Relocation Assistance – For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit https://cfo.asu.edu/az-resources.

Employment Verification Statement:

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Background Check Statement:

ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.

Fingerprint Check Statement:

This position is considered safety/security sensitive and will include a fingerprint check. Employment is contingent upon successful passing of the fingerprint check.