Accounting, Accounts Payable, Billing, Communication Skills, Detail Oriented, Disbursements, Finance, Finance Software, Financial Administration, Financial Management, Follow Through, Funding, Housekeeping/Cleaning, Intuit Quickbooks, Loans, NetSuite, Partner Sales, Past Due Accounts, Problem Solving Skills, Record Keeping, Scholarship, Student Financial Services, Time Management, Treasury, Vendor/Supplier Management, Willing to Travel
Help Students Start Their Future
Western Welding Academy trains the next generation of skilled welders. Every student who walks through our doors is chasing a better career, and getting them cleared to start their program on time is what keeps that promise real.
That is where this role comes in.
The Finance Manager owns the financial steps that move a student from "accepted" to "ready to start." You make sure invoices are right, payments are tracked, funding comes through, and records are clean, so students, instructors, and our teams never hit a roadblock over money. This is a hands-on, detail-driven role for someone who takes pride in getting things done right and on time.
If you like clear systems, steady follow-through, and knowing your work directly helps people change their lives, you will fit right in.
What You'll Do
Invoicing and payments
- Create invoices for cash-pay students and loan advances (Climb, Ascent, Edly, and other lenders).
- Apply scholarships, discounts, and adjustments according to policy.
- Track payments and confirm students have met their financial obligations before their start date.
- Process refunds and balance adjustments when start dates change, following set policy.
- Coordinate with Accounting on overpayments and certificate payments.
Payment plans
- Set up, send, and finalize student payment plans within established guidelines.
- Watch delinquency reports, flag overdue accounts, and connect students with the right support.
- Give Operations and Housing a heads-up when payment issues affect students on campus.
- Join regular partner meetings to keep the process on track.
Funding and scholarships
- Complete and submit paperwork for scholarships, tribal programs, state funding, and other sources.
- Register and manage vendor portals as needed.
- Confirm loan disbursements land within two weeks of a student's start date.
Recordkeeping and reporting
- Keep HubSpot finance records accurate and current.
- Maintain the Student Start Tracker for Accounting.
- Complete departure forms for graduates and update the right teams.
- Run pre-orientation financial checks so every student is cleared before day one.
Working across teams
- Give Student Selection the financial facts they need to make admission decisions.
- Partner with Sales to confirm payment arrangements are set.
- Keep Operations and Housing in the loop on payment status so scheduling and housing run smoothly.
What You Bring
- 3+ years in accounts payable, treasury, or financial administration.
- Strong skills with financial software such as QuickBooks, NetSuite, or similar.
- Sharp attention to detail and a real commitment to accuracy and compliance.
- Clear communication and steady problem-solving.
- A track record of owning workflows with accountability and integrity.
The Details
- Location: On-site in Gillette, Wyoming.
- Schedule: Full-time, salaried. Our finance work follows the rhythm of student start dates, so some weeks run busier than others, with occasional extended or Saturday hours during peak periods.
- Environment: Standard office setting, with occasional travel to events or off-site locations. Comfortable working at a computer for long stretches and handling light document tasks.
Why Western Welding Academy
We are a mission-driven trade school built on hands-on training, safety, and real student outcomes. When our students succeed, so does everyone here. If you want your work to matter and want to be part of a team that takes its mission seriously, we would love to meet you.