FINANCE PROCUREMENT SPECIALIST

FINANCE PROCUREMENT SPECIALIST

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POSITION SUMMARY

Under general supervision, performs daily work assignments for the Purchasing Division of the Finance Department in accordance with the Employee Manual, Department Policies and Procedures, City of Alamogordo Ordinances, and any applicable State or Federal authority.

RECRUITMENT QUALIFICATIONS

Required:

• High School Diploma or GED equivalent;
• Two (2) years of experience in a procurement environment;
• Two (2) years of experience performing accounts payable duties;
• Obtain Certification as a NM Certified Procurement Officer within one year of hire;
• Valid New Mexico Driver's License, or the ability to obtain within sixty (60) days of employment, with a driving record acceptable to the City of Alamogordo;
• Or, any equivalent combination of education, experience, and training which provides the required knowledge, skills, and abilities.

Desired:

• Accounting or business classes from a higher learning institution.
• NM Certified Procurement Officer.

PRIMARY DUTIES AND RESPONSIBILITIES

Essential Duties

• Review purchases made with vendors to ensure compliance with threshold limits;
• Maintain purchase order filing system and register;
• Investigate and resolve purchase order problems;
• Prepare monthly department billing on various utility service charges;
• Maintain warehouse inventory and vendor liability insurance files for the City;
• Prepare and distribute documents for sealed bids, including posting bid announcements on the City website;
• Review and track bid proposals and quotes from vendors;
• Maintain bidder files, and send notice of bid awards to bid recipients and post-bid recipients on the City website;
• Assist in preparing reports on contract recommendations, with regard to goods and services, for presentation to the City Commission and the general public;
• Execute and track non-taxable transaction certificates within guidelines set by the NM Tax Law;
• Assist in maintaining the computerized procurement system by updating vendor and other information as necessary;
• Responsible for oversite of and execution of all City auctions, including tracking and transfer of auctioned items;
• Accurately prepare, distribute, and maintain files for annual 1099 forms;
• Provides procurement and accounts payable training to city staff;
• Provides recommendations on procurement and accounts payable policies and procedures;
• Performs complex clerical and accounts payable functions to maintain and monitor financial record processes;
• Prepares and tracks invoices for payment and matches to purchase orders; enters and verifies payable documents and purchase order data in computer;
• Compiles data and prepares various reports to generate checks, including expenditure appropriation lists (EAL), vendor lists, appropriations/expenditure reports, and quarterly reports;
• Responsible for all city utility accounts (electric, gas, water, phone, etc.) by preparing and submitting monthly check requests with the correct documentation and ensuring the appropriate line items are charged;
• Reconciling vendor statements;
• Prepares and verifies vouchers and associated reports for non-purchase order payments such as check requests, and travel;
• Answer questions and respond to complaints from the public, City departments, and vendors with regard to procurement activities;
• Ensure office copy machine maintenance and inventory necessary for operation;
• Contribute to a high-quality work culture through participation in training and mentoring to develop skills, including safety-related training and skills;
• Interacts professionally and provides excellent customer service to all levels of City staff and citizens to ensure high operational and service standards; and
• Perform duties according to City of Alamogordo Ordinances, Citywide and Departmental Policies and Procedures, and any applicable laws regulated by an outside authority.

OTHER IMPORTANT DUTIES

• Must maintain required licenses(s) and/or certification(s);
• Assist with warehousing, distribution, and shipping as needed;
• Work outside of the normal work schedule may be required, including evenings, weekends, and holidays;
• Maintain the confidentiality of information obtained during the performance of duties;
• On-call once per month or as rotation requires; and
• Performs such other duties as may be assigned.

The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.

Position : 65950003

Code : 260092-1

Type : INTERNAL & EXTERNAL

Location : PURCHASING STAFF

Job Family : FINANCIAL/ACCOUNTING

Job Class : FINANCE PROCUREMENT SPECIALIST

Posting Start : 07/10/2026

Posting End : 07/24/2026

MINIMUM HOURLY RATE: $17.71

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