Financial Administration Coordinator

Department

HISTORY (BL-HIST-IUBLA)

Department Information

The Indiana University (IU) Department of History teaches almost 5000 undergraduates annually in courses about subjects ranging from Ancient Greece to contemporary China . In small seminars and lectures, our students learn directly from a distinguished faculty of 50 professors . In internships, career workshops, and independent research projects, IU History undergraduates prepare for careers in business, law, education, public service, and the arts, among other fields.

IU History offers a thriving graduate program , as well. Each year, hundreds of talented students from across the globe compete for a spot in our doctoral and masters degree programs, which rank consistently among the nations Top 10 among public universities , and Top 25 overall. Their fellow graduate alumni include distinguished scholars teaching in colleges and universities around the world, as well as corporate executives, library and museum leaders, and distinguished public servants ranging from ambassadors to retired cabinet officials.

Established in 1895 , the IU Department of Historys faculty today includes winners of Guggenheim, National Endowment for the Humanities (NEH), American Council of Learned Societies (ACLS), and Fulbright awards , as well as numerous book prizes and teaching honors. The department houses one of the worlds most widely read and prestigious history journals "the Journal of American History " as well as other noted journals and research centers .Together with their colleagues across IUs College of Arts and Sciences , Historys faculty members contribute to IUs international reputation a destination for students seeking a world-class liberal-arts education that prepares them to deal with the global challenges of the twenty-first century.

Job Summary

Department Specific Responsibilities:

• Tracks expenditures using Excel as needed and prepares regular financial account statements.
• Monitors and reconciles financial transactions for more than 100 departmental and faculty research accounts, ensuring accuracy, resolving errors and discrepancies, and confirming compliance with university policies, guidelines, and budget requirements.
• Partners with the Chair and Multi-Unit Fiscal Officer to manage the Chairs discretionary budget, including monitoring and processing fund transfers for commitments supporting other departments, programs, conferences, lectures, and academic events.
• Oversees or perform daily financial transaction processing for employee and non-employee purchasing and travel; establishes visitors and vendors in Buy.IU and ensures transactions comply with IU policies and procedures.
• Processes error corrections, fund transfers, and cash receipt deposits; serves as a liaison between travelers and the IU Travel Office; and reconciles the department Pcard.
• Assists with the departments complex recruitment Fellowship process, as well as Undergraduate and Graduate spring award processes.
• Manages IU Foundation (IUF) accounts and verifies that expenses comply with donor intent.
• Processes student fellowships, scholarships, and awards in Student Information System (SIS), including submitting IUF Scholarship and Award Reimbursement eDocs to support scholarship and fellowship payments.
• Processes Foundation Endowment Management transactions.
• Processes faculty service engagements in BUY.IU.
• Initiates hourly employee hires and related transactions.
• Completes required on-the-job training and maintains IU-proprietary certifications necessary to access and utilize IU systems.

General Responsibilities

• With minimal supervision, performs financial and administrative tasks related to processing financial or other administrative records.
• Takes on more complex assignments and provides guidance to lower-level Financial Administration Coordinators.
• Maintains records of financial transactions, compiles data, and prepares reports. May oversee the processing of documents into the universitys central information systems (Travel, Kuali Financial System (KFS), Human Resource Management System (HRMS), etc.).
• Investigates and resolves discrepancies that require more advanced knowledge and experience; following policies and procedures, recommends audits.
• Assists in designing, documenting, and implementing processes.
• Processes payroll and verifies accuracy of payroll information. Verifies accuracy of adjustments to payroll including supplements and garnishments.
• Monitors financial accounts and ensures timely payments are made to payees.
• Responds to inquiries regarding financial and/or personnel policies and procedures. Takes the lead on the most complex cases within their scope of work.
• Serves as liaison to department and/or other university divisions.

Qualifications

Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.

EDUCATION

Required

• High school diploma or equivalent (such as HSED or GED).

Preferred

• Associates degree.

WORK EXPERIENCE

Required

• 4 years of relevant experience.

LICENSES AND CERTIFICATES

Preferred

*

SKILLS

Required

• Proficient written and verbal communication skills.
• Maintains a high degree of professionalism.
• Demonstrates time management and priority setting skills.
• Demonstrates a high commitment to quality.
• Possesses flexibility to work in a fast paced, dynamic environment.
• Highly thorough and dependable.
• Possesses a high degree of initiative.
• Ability to build strong customer relationships.
• Demonstrates ability or general knowledge to learn basic functionality of IU systems (KFS, HRMS, SIS).
• Experience in managing and documenting workflows, processes, and/or data entry.
• Basic understanding of technology.
• Ability to use standard office equipment such as phone, fax, scanner, etc.
• Proficiency in computer systems, including standard Office software.
• Basic accounting and financial skills. Ability to reconcile accounts.
• Prior demonstrated ability to apply concepts and policies to daily work functions.
• Good oral and written communication skills.
• Ability to clearly present material and make it accessible to a specific audience.

Working Conditions / Demands

This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.

Work Location

Bloomington, Indiana

Advertised Salary

$44,369.10 Annually

Benefits Overview

For full-time staff employees, Indiana University offers a wide array of benefits including:

• Comprehensive medical and dental insurance
• Health savings account with generous IU contributions
• Healthcare and dependent care flexible spending accounts
• Basic group life insurance paid by IU
• Voluntary supplemental life, long-term disability, critical illness, and supplemental accidental death & dismemberment insurance
• Base retirement plan with generous IU contributions, subject to vesting
• Voluntary supplemental retirement plan options
• Tuition subsidy for employees and family members taking IU courses
• 10 paid holidays plus a paid winter break each year
• Generous paid time off plans
• Paid leave for new parents and IU-sponsored volunteer events
• Employee assistance program (EAP)

Learn more about our benefits by reviewing the IU Benefit Programs Brochure.

Job Classification

Career Level: Mastery

FLSA: Nonexempt

Job Function: Finance

Job Family: Financial Administration

Click here to learn more about Indiana Universitys Job Framework.

Posting Disclaimer

This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.

If you wish to include a cover letter, you may include it with your resume when uploading attachments.

Equal Employment Opportunity

Indiana University is an equal opportunity employer and provider of ADA services and prohibits discrimination in hiring. See Indiana University Notice of Non-Discrimination here which includes contact information.

Campus Safety and Security

The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online. You may also request a physical copy by emailing IU Public Safety at iups@iu.edu or by visiting IUPD.

Contact Us

Request Support

Telephone: 812-856-1234