Financial Administrative Assistant II

SMYRNA SCHOOL DISTRICT 82 Monrovia Avenue, Smyrna, Delaware 19977 Telephone (302) 653-8585 Fax (302) 659-6290

The Smyrna School District is an equal opportunity employer and does not discriminate against employees, applicants, visitors, or others, and does not deny access to educational or other services, based on any characteristic prohibited by law. Inquiries should be directed to the District Superintendent.

VACANCY NOTICE Position: Financial Administrative Assistant II Schedule: 12 months Salary: Paid in accordance with Delaware and local salary schedules, based upon experience and degree. https://www.smyrna.k12.de.us/Page/303 Location: Central Office Reports To: Director of Finance Start Date: ASAP Closing Date: September 7, 2026 Apply To: www.smyrna.k12.de.us Careers-View Open Positions

Job Summary: The Financial Administrative Assistant II will provide a high level of financial support to the Director of Finance by performing accounting and administrative duties that require the exercise of initiative, independent judgment, and resourcefulness.

Essential Job Duties/Responsibilities: This list is illustrative only and is not a comprehensive list of all functions and duties performed by the incumbent of this position.

• Review financial documents for compliance with federal and state laws, the State Budget and Accounting Manual, and district policies and procedures.
• Process and maintain appropriate supporting documentation for all accounting transactions.
• Resolve any processing issues with submitted financial documents which may require independent research.
• Reconcile all Procurement Card (PCard) transactions.
• Process and reconcile payments from student fund accounts.
• Process and monitor bank deposits.
• Analyze financial data and prepare financial reports, including GAAP.
• Reconcile all financial transactions monthly as required by Division of Accounting.
• Maintain files in accordance with district needs and state records retention schedules.
• Provide assistance and training to financial administrative assistants regarding the automated financial system, procurement requirements, reconciling and balancing budgets.
• Respond to requests for information and assistance from staff and vendors.
• Develop priorities, methods, and procedures for effective performance of duties.
• Assist with office functions such as filing and maintaining records, phone coverage, and mail distribution in the finance office.
• Provide support in all areas of financial activity to allow the district to maintain appropriate separation of duties.
• Perform other duties as assigned by the Director of Finance.

Required Skills/Abilities:

• Ability to work required overtime including evenings, weekends, and holidays to meet fiscal deadlines.
• Ability to proactively identify and address critical issues requiring immediate attention and taking the initiative to resolve them efficiently within tight deadlines.
• Skill in performing mathematical computations with accuracy and speed.
• Ability to manage multiple tasks and meet critical deadlines.
• Excellent verbal and written communication skills.
• Excellent organizational skills and attention to detail.
• Excellent interpersonal skills and ability to work well as part of a team.
• Ability to maintain absolute confidentiality of finance related documents and records.
• Experience with Microsoft Office Suite.
• Experience in accounting support, data collection, and record keeping.
• Experience in applying laws, rules, regulations, standards, policies, and procedures.

Required Qualifications

• High School Diploma or GED
• Demonstrated experience with Microsoft Excel

Preferred Qualifications:

• Possession of an Associate degree in Business Administration or related field.
• Two years of relevant work experience.
• Experience using an automated information system such as Delaware First State Financials (FSF) or similar systems to enter, update, modify, delete, retrieve/inquire, and report on data.

Conditions of Hire:

• A criminal background check, inclusive of fingerprinting and a Child Protection Registry check, is required as a condition of employment.
• Direct deposit of pay is a condition of employment.

Accommodations are available for applicants with disabilities in all phases of the application and employment process. To request an auxiliary aid or service please call (302) 285-4211. TDD users should call the Delaware Relay Service Number 1-800-232-5460 for assistance. Smyrna School District is an Equal Opportunity and Affirmative Action Employer.