Financial Administrator

Financial Administrator 

The City of Champaign Township works to provide essential services with compassion to the community through programs in a fair, equitable and responsive manner. We are seeking a dependable, efficient & experienced individual to assume the position of Financial Administrator. 

Position Summary  

The Financial Administrator provides comprehensive financial coordination for the Township, supporting financial workflows, preparing draft materials, and ensuring documentation accuracy across all Township funds. This role maintains efficient financial processes while upholding the Supervisor’s oversight and final decision‑making authority. 

Primary Responsibilities  

Financial Operational Support 

• Enter financial data into tracking systems 

• Ensure financial records meet state retention compliance 

• Perform administrative reconciliation 

• Monitor expenditures for accuracy and completeness  

• Verify AP accuracy, fund availability and coding and prepare AP packets for Supervisor approval 

• In coordination with Supervisor, prepare annual financial report 

• Maintain audit-ready files 

• Gather data for annual levy documentation 

• FOIA support limited to financial records 

• Ensure compliance with internal financial procedures and update and document changes to workflows. 

​​​​​​​Budget Preparation 

• In collaboration with Supervisor, gather budget inputs from program/team leads 

• Prepare Township draft budgets for Supervisor review 

• Update budget templates and tracking systems 

Grant Compliance & Reporting 

• In coordination with program directors, draft and track grant budgets 

• Complete and submit monthly/quarterly and financial reports 

• Monitor, process invoices and track grant expenditures 

• Maintain GATA eligibility and prepare GATA materials with supporting documents 

• Assist with fiscal requirements by tracking deadlines, organizing files, and preparing draft reports for Supervisor  

• Prepare reimbursement packets 

• Monitor grant deadlines and reporting schedules 

• In coordination with Supervisor, prepare closeout reports 

Board-Level Reporting 

• Prepare financial summaries for Town Board packets 

Other Duties as Assigned 

• Performs other duties as assigned by the Supervisor to support Township operations, consistent with the scope and classification of this position.  

Minimum Qualifications  

• Professional degree in business, public administration, accounting or related field 

• Two years’ experience in financial or administrative coordination 

• Experience preparing financial documentation (invoices, reconciliations, reports, etc.) 

• Two years’ experience with financial grant management – state and federal, required

• Proficiency in Microsoft Office programs and financial tracking systems 

• Strong organizational and record-keeping skills, with attention to accuracy and deadlines 

Special Skills & Knowledge  

• Demonstrated ability to quickly build relationships and engage with others 

• Effective written and verbal communication skills  

• Experience working with underrepresented populations is preferred  

Benefits  

• Pension  

• Health Insurance paid for by employer (added cost for spouse and dependents)  

• Dental and Vision Insurance (optional, paid by employee)  

• Basic Life Insurance policy paid by employer (Optional Add Ons)  

• Paid time off  

Schedule & Compensation 

• 37.5 Hours: Monday-Friday | 8:30am-4:00pm 

• Starting at $65,000-$70,000 

Powered by JazzHR