Financial Aid Information Specialist "Jefferson Campus"

Financial Aid Information Specialist "Jefferson Campus"

Salary

$38,979.00 - $56,128.00 Annually

Location

JSCC - 2601 Carson Road, Birmingham, AL

Job Type

Full-Time

Job Number

08115

College/Division

JSCC-503010-Financial Aid Administration

Opening Date

07/02/2026

Closing Date

7/17/2026 11:59 PM Central

Campus Location

Jefferson State Community College

• Description
• Benefits

Position Summary

Salary: $39,759.00 to $57,251.00 based on ACCS Board of Trustees Salary Schedule E3 04 and experience

The Financial Aid (FA) office of Jefferson State Community College (JSCC) is dedicated to maximizing student success in their postsecondary education pursuit by minimizing financial barriers. While the primary responsibility of paying for college lies with the student and the student's family, JSCC FA offers a variety of aid sources such as grants, loans, scholarships, and work study to assist as many qualified students as possible. Our office strives to assist students in covering the cost of their main educational expenses as best as possible.

The purpose and duty of a Financial Aid Information Specialist is to perform a variety of functions in the Financial Aid Office that includes providing support for students in need. This mainly focuses on, but is not limited to, students in need of financial assistance, interdepartmental collegiality, and a network of relationships with various external agencies.

Essential Duties and Responsibilities

1. Serve students via phone, email, and in-person meetings to address complex financial aid questions or concerns and communicate documents.

2. Communicate with students about financial aid matters (documents, regulations, procedures, helpful tips etc.).

3. Assist students with the completion of financial aid applications and submitting other documents required for aid eligibility determination

4. Process, evaluate, and track submitted student documents using appropriate recordkeeping systems (Banner, Dynamic Forms, OpenText, etc.)

5. Collaborate with various departments as a reliable financial aid resource

6. Review imported Department of Education files daily and process documents in a timely manner.

7. Maintain eligibility for access to the U.S. Department of Education's Federal Student Aid systems (FPP, COD, NSLDS, etc.)

8. Review data provided in departmental, federal, state, and other external systems to determine student's eligibility for aid.

9. Maintain up-to-date knowledge of financial aid regulations and apply that knowledge to individual student situations

10. Assist with the administering of Scholarship, Grant, FSEOG, and Direct Loan awards, including evaluating student eligibility, processing awards, data entry, and communicating with recipients

11. Perform the various reporting and processing functions.

12. Attend community FAFSA and Financial Aid related events, and other College functions as a representative of Jefferson State Financial Aid - Day and Evening

13. Cross trains in all aspects of the Financial Aid Office as needed

14. Travels occasionally for off-site training conferences (both in- and out-of-state)

15. Complies with all policies of the U.S. Department of Education, the Alabama Community College System, the College, and the Financial Aid Office

16. Perform other related duties as assigned.

Marginal Functions

• Assist with the processing of Financial Aid Transcripts.
• Train and supervise student workers and L-19 employees to assist with filing, document processing, and front desk customer service.
• Visit high schools and talk with external and on-campus groups and organizations about financial aid programs.

Required Knowledge, Skills and Abilities

• Basic oral and written communication skills.
• Basic mathematical skills necessary to compute and verify students' awards.
• Sufficient computing and keyboarding skills necessary to load student financial data and access student information digitally.
• Working knowledge of Microsoft Office products
• Ability to learn to use newly adapted technology necessary for essential job functions.
• Ability to learn and perform all essential job functions accurately with minimal direct supervision.

Qualifications

Education: Associate degree required. Bachelor's degree preferred. May substitute two years of related work experience for one year of education up to a maximum of four years education equivalency. For example, four years of related work experience will be equivalent to an associate degree - four years must be verified. For clarification, please contact Human Resources.

Experience: A minimum of one year of full-time work experience in an office environment where the required knowledge, skills, and abilities were utilized is required.

Licenses: None

• A work experience verification form can be found at Human Resources - Jefferson State Community College. Verification is the responsibility of the applicant. Verification must be completed by the employer and returned to the applicant for uploading with the online application. Do not return the paper form to Human Resources.

Note About Applying: Please check the application requirements at the end of this announcement. When applying, applicants will be required to submit transcripts and a resume via the NEOED system, but there may be other documents that are also required as part of this job application. Those can be added by selecting "Add Supplemental Attachment" on the attachments screen of your online application.

Application Procedures/Additional Information

Applicants must meet the minimum qualifications required and must submit a complete application packet through the online application system in order to be considered for a position. Applicants who fail to submit all required information may be disqualified. Only applications received during the period of this announcement will be considered.

A complete application packet consists of the following:

• A completed Jefferson State Community College online application specific to this position
• Current resume
• Transcripts (unofficial copies will be accepted before the deadline but official transcripts must be on file prior to extension of an employment agreement to the successful candidate). Transcripts must include conferred or awarded date.
• Work experience verification in writing from your current and/or previous employer(s) confirming the required level of experience as stated in the "Qualifications" section. Verification should include dates of employment and position title(s). Upon request from the applicant, work experience verification from current employer only may be delayed until an official offer of employment. Request must be made in the form of a statement on a separate document. If applicant delays verification from current employer and it does not cover required level of experience as stated in the "Minimum Qualifications" section, verification from previous employer(s) is required. A work experience verification form can be found at Human Resources - Jefferson State Community College. (For clarification, please contact Human Resources)
• A work experience verification form can be found at Human Resources - Jefferson State Community College. Verification is the responsibility of the applicant. Verification must be completed by the employer and returned to the applicant for uploading with the online application. Do not return the paper form to Human Resources.

Incomplete application packets will eliminate the possibility of an interview. It is the sole responsibility of the applicant to ensure his or her application packet is complete. Once submitted, all applications become the property of Jeff State. Requests for copies of application materials, including transcripts, will be denied by the College.

The College reserves the right to fill the position within one year of the stated anticipated starting date or not to fill the position due to budgetary or operational considerations. Further, the College reserves the right to fill more than one position in the same job classification should another vacancy occur during the search process.

If you are applying for one or more positions, you must submit a separate application packet for each position.

In accordance with Alabama Community College System policy and guidelines, the applicant chosen for employment will be required to sign a consent form for a criminal background check. Employment will be contingent upon receipt of a clearance notification from the criminal background check.

Jefferson State Community College is an active participant in the Employment Eligibility Verification Program (E-verify). E-verify electronically confirms an employees eligibility to work in the United States as required by the Department of Homeland Security.

All male applicants between the ages of 18-26 must provide proof of Selective Service Registration.

Jefferson State Community College is an Equal Opportunity Employer. It is the official policy of the Alabama Community College System, that no person shall, on the grounds of race, color, disability, gender, religion, creed, national origin, or age, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program, activity, or employment.

Jefferson State Community College will make reasonable accommodations for qualified disabled applicants or employees. If you have a disability and require accommodations, please notify us. Applicants must adhere to the Colleges prescribed interview schedule and must travel at their own expense. The College reserves the right to withdraw this job announcement at any time prior to the awarding.

APPLICATIONS FOR THIS POSITION MUST BE FILED ONLINE AT:

Available Positions - Jefferson State Community College

www.jeffersonstate.edu

205.856.7764

205.856.8598

Sick Leave

All regular full-time non-instructional staff earns one day of sick leave which is the equivalent of 8 hours of sick leave per month. Unused sick leave is rolled over to the following year. Upon retirement, employees are allowed to convert unused sick time into service time for the purpose of retirement. Further retirement benefits may be found on this page under Alabama Teachers Retirement.

8 hours per month

(may accumulate an unlimited number)

Annual Leave

All regular full-time non-instructional staff earn annual leave per month. A complete description of leave benefits can be found with the Human Resources office.

0-4 years 8 hours per month

5-9 years 10 hours per month

10-14 years 12 hours per month

15-19 years 14 hours per month

20+ 16 hours per month

(may accumulate up to 480 hours)

Personal Leave

All regular full-time non-instructional staff earns up to two (2) regularly scheduled workdays of personal leave per leave year.

Unused Personal Leave converts to sick leave if not used.

(converts to sick leave at the end of August each year if not used)

Professional Leave

Up to 10 days a year of professional development leave with pay may be granted by the President.

Holidays

New Years Day

Martin Luther King/Robert E. Lee Birthday

National Memorial Day

Juneteenth

Independence Day

Labor Day

Veterans Day

Thanksgiving Day

Day after Thanksgiving Day

Christmas Eve

Christmas Day

16 (5 locally assigned)

Contracted Work Days

260

Retirement

The TRS was established in 1939 to provide benefits to qualified persons employed by state-supported educational institutions. Responsibility for the management and administration of the TRS is vested in its Board of Control. The Boards of Control elect the Secretary-Treasurer who serves as the Chief Executive Officer of the RSA and is responsible for the day-to-day management of the RSA. The TRS is a defined benefit plan qualified under Section 401(a) of the Internal Revenue Code. For more information visit The Retirement Systems of Alabama. All regular full-time and part-time employees (non-temporary and non- student) who work at least 20 hours per week are required to participate in The Teachers Retirement System of Alabama.

Tier I - Pays 7.50% monthly. State matches 14.57% (effective 10/01/25)

Tier II - Pays 6.20% monthly. State matches 13.61% (effective 10/01/25)

Law Enforcement Officers:

Tier I-Pays 8.50% monthly. State matches 14.57% (effective 10/01/25)

Tier II- Pays 7.20% monthly. State matches 13.61% (effective 10/01/25)

Health Insurance

PEEHIP, established in 1983, provides health insurance benefits for active and retired education employees and is governed by the PEEHIP Board of Control. The Boards of Control elect the Secretary-Treasurer who serves as the Chief Executive Officer of the RSA and is responsible for the day-to-day management of the RSA. For more information visit http://www.rsa-al.gov/index.php/members/peehip

Premium amounts:

• Single $ 30
• Family (without Spouse but with dependents) $ 207
• Employee + Spouse (no dependents) $ 282
• Family (with Spouse and dependents*) $ 307
• Includes $100 per month spousal surcharge Note: The spousal surcharge does not apply to spouses who are independently eligible for PEEHIP.

Tobacco Usage Premium

• Member $ 50
• Spouse $ 50

The tobacco premium applies only to the PEEHIP Hospital Medical and VIVA Health plans. Refer to the Wellness Program section to learn how you and/or your spouse can receive the non-tobacco user discount.

Wellness Premium

• Member $ 50
• Spouse $ 50

The wellness premium applies only to the Blue Cross Blue Shield Hospital Medical Group #14000 plan for non-Medicare eligible active and retired members, non-Medicare-eligible members on LOA or COBRA, and non-Medicare-eligible spouses on active or retired contracts. Refer to the Wellness Program section to learn how you and/or your spouse can receive a wellness premium waiver.

If desired, the employee may elect four options rather than health insurance options to include hospital indemnity, cancer, dental, and vision.

Optional Coverage Plan Premiums

• Cancer, Indemnity, and Vision Single or Family (cost per plan) $ 38
• Dental Single $ 38 Dental Family $ 50

Institution matches $800 monthly (effective 10/01/17).

Duty Hours

(hours vary by campus and needs of the student)

Tuition Assistance

This tuition waiver program is designed for all full-time instructional and non-instructional employees of The Alabama College System and the Alabama Department of Postsecondary Education and their dependents as defined under by policy. The program will be coordinated by each institution for employees within The Alabama College System and the Alabama Department of Postsecondary Education. An application form for the tuition assistance program is available in the Human Resources office and should be completed prior to registration for classes.

Employees/Dependents at two-year colleges:

• 1/3 waived after 1st year
• 2/3 waived after 2nd year
• 3/3 waived after 3rd year

Note: Employee is vested after 10 years in Retirement System. Additional information regarding retirement may be obtained from the Retirement System Web site at www.rsa.al.gov.

Employer ACCS

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