Financial Aid Specialist

Posting Details

Position Information

Job Title Financial Aid Specialist Summary

The Financial Aid Specialist for Federal and State Programs reports to the Senior Associate Director and has the primary responsibility for all state and federal grant programs at the university. This role ensures institutional, state, and federal compliance through awarding, monitoring, and reporting of these programs. Additionally, this role is responsible for verifying and calculating the accuracy of aid eligibility for applicants who are selected for verification, request professional judgement/special circumstance, dependency override, and FAFSA discrepancies. This specialist will also be responsible for the return to Title IV process.

Duties and Responsibilities

• Manage and oversee the awarding and reporting of state aid programs, including but not limited to:

• Ohio College Opportunity Grant;

• Governor's Merit;

• Ohio War Orphan Scholarship;

• Ohio National Guard;

• Choose Ohio First; and

• Pennsylvania Grant.

• Assist with reporting and balancing federal grant funds through the Common Origination and Disbursement (COD) system on a monthly basis to ensure institutional compliance with federal guidelines.

• Participate as a member of the Financial Appeals Committee, process professional judgements, independent overrides, and other atypical situations.

• Assist with verifying students selected for federal or institutional verification.

• Assist with the Faculty Staff Tuition waiver process.

• Assist in the review of revised FAFSA results, review ISIR codes and clear c -codes.

• Assist with yearly compliance and state audits.

• Other duties as assigned, including representing the Student Enrollment and Financial Services office at University recruitment and retention events.

Required Qualifications

• Bachelor's degree or in lieu of degree significant equivalent work experience directly related to the job responsibilities.
• Working knowledge and understanding of Federal Title IV regulations, specifically need analysis and verification.
• Experience in federal and/or state regulatory compliance.
• Interest in understanding and supporting John Carroll's mission to inspire individuals to excel in learning, leadership, and service in the region and in the world.

Preferred Qualifications

• Strong written and verbal communication.
• Ability to be a contributing member of a strong team.
• Competence in working in a fast-paced environment.
• Exemplary customer service skills and time management skills.
• Working knowledge of IRS regulations.
• Strong research skills.

Normal Work Location, Hours and Conditions

University core business hours are generally 8:30 am - 5:00 pm. This position will require occasional work to be performed outside of normal business hours based on department operations.

Physical Requirements

Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; to travel to other office locations and to verbally communicate to exchange information.

Hours Part Time FLSA Exempt (Salary) Compensation & Benefits

Starting annual salary will be $36,000. This position includes our Part-time Total Rewards program, which includes access to many discounts and perks, including free membership to our University recreation center, free parking, access to our employee assistance program, and the ability to make tax-deferred elective contributions in our retirement plan.

About John Carroll University

John Carroll University is a private, coeducational, Jesuit Catholic university, founded in 1886, dedicated to developing people with the knowledge and character to lead and to serve. The University is located in University Heights, Ohio, an attractive residential suburb 10 miles east of downtown Cleveland. Academically, the University consists of the College of Arts and Sciences, the College of Health and the Boler College of Business, which include graduate programs. The University offers more than 70 Academic Programs in the arts, social sciences, natural sciences, and business at the undergraduate level, and in select areas at the master's level.

The University enrolls approximately 2,500 undergraduate students and 500 graduate students and has a student-to-faculty ratio of 13:1. John Carroll University is one of 27 Jesuit universities in the United States and has been listed in U.S. News & World Report magazine's top 10 rankings of Midwest regional universities for more than 30 consecutive years.

Posting Detail Information

Posting Number AS986P Open Date Close Date Open Until Filled Special Instructions Summary EEO Statement

We are an Equal Opportunity Employer. We welcome and value all individuals and encourage applications from people of all backgrounds, experiences, and perspectives.

Supplemental Questions

Required fields are indicated with an asterisk (*).

• • Where did you first hear about the job opening?

• AJCU

• Alumni Referral

• Diversity Jobs

• Employee Referral

• Facebook

• Google Jobs

• Higher Ed Jobs

• I'm a Current JCU Employee

• Indeed

• Inside Higher Ed

• JCU Website

• LinkedIn

• Ohio Means Jobs

• Other

• NCAA

• The Chronicle of Higher Education

• Twitter/X

• If other, please specify

(Open Ended Question)

(Optional) Documents Needed To Apply

Required Documents

• Resume
• Cover Letter

Optional Documents