Financial Controller

Financial Controller – Non-Profit Organization

Position Summary

The Financial Controller is responsible for overseeing the accounting operations, financial reporting, internal controls, budgeting support, grant compliance, and audit coordination of the organization. This position ensures the integrity of financial information, compliance with nonprofit accounting standards and funding requirements, and supports executive leadership in maintaining the financial health of the organization.

The Financial Controller supervises accounting staff and works closely with senior management, program directors, auditors, funding agencies, and the Board of Directors.

Essential Duties and Responsibilities

Financial Management & Accounting

• Oversee the daily operations of the accounting department, including accounts payable, accounts receivable, payroll, bank reconciliations, and general ledger activities.
• Ensure accurate and timely monthly, quarterly, and annual financial reporting.
• Maintain and monitor the organization’s accounting system and chart of accounts.
• Review and approve journal entries, reconciliations, and financial transactions.
• Ensure compliance with Generally Accepted Accounting Principles (GAAP) and nonprofit accounting standards.
• Prepare and analyze financial statements and management reports for executive leadership and the Board of Directors.
• Monitor cash flow and assist in maintaining the financial stability of the organization.
• Assist in the preparation and monitoring of organizational and program budgets.

Grant & Contract Compliance

• Oversee financial compliance for grants, contracts, and government-funded programs.
• Monitor grant expenditures to ensure alignment with approved budgets and funding requirements.
• Review and approve financial reports submitted to funding agencies.
• Support program managers with budget tracking and financial guidance.
• Ensure proper allocation of expenses across programs and funding sources.

Audit & Regulatory Compliance

• Coordinate annual financial audits and serve as the primary liaison with external auditors.
• Prepare audit schedules, reconciliations, and supporting documentation.
• Ensure timely filing of required tax forms, including Form 990 and other regulatory reports.
• Maintain compliance with federal, state, county, and local financial regulations.
• Assist with monitoring visits, corrective action plans, and financial reviews from funding agencies.

Internal Controls & Process Improvement

• Develop, implement, and maintain strong internal controls and financial procedures.
• Identify opportunities to improve accounting processes, reporting systems, and operational efficiency.
• Ensure proper segregation of duties and financial safeguards.
• Assist in the implementation and optimization of accounting and payroll systems.

Leadership & Supervision

• Supervise and support accounting staff, including training, performance management, and workflow oversight.
• Foster a collaborative and professional work environment within the finance department.
• Assist executive leadership with strategic financial planning and decision-making.
• Participate in Board Finance Committee meetings and present financial information as needed.

Qualifications

• Bachelor’s degree in Accounting, Finance, or related field required.
• Minimum of 5 years of progressive accounting experience, preferably in nonprofit organizations.
• Minimum of 2 years of supervisory experience preferred.
• Strong knowledge of nonprofit accounting, grant management, and financial compliance requirements.
• Experience coordinating audits and working with external auditors.
• Proficiency in accounting software and advanced Microsoft Excel skills.
• Strong analytical, organizational, and problem-solving abilities.
• Excellent communication and leadership skills.
• Ability to manage multiple priorities and meet strict deadlines.

Preferred Experience

• Experience with government grants and contracts, including federal, state, county, and city funding.
• Familiarity with nonprofit financial reporting requirements and restricted funding management.
• Experience with payroll systems, allocations, and benefits accounting.
• Knowledge of financial monitoring and compliance reviews by funding agencies.
• Ability to maintain confidentiality and handle sensitive financial information.