Financial Operations Administrator

Job Posting Title

Financial Operations Administrator

Agency

800 OKLA. CAREER AND TECHNOLOGY EDUCATION

Supervisory Organization

Financial Services

Job Posting End Date

Refer to the date listed at the top of this posting, if available. Continuous if date is blank.

Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above.

Estimated Appointment End Date (Continuous if Blank)

Full/Part-Time

Full time

Job Type

Regular

Compensation

$56,985.95 - $63,421.34

Job Description

Recruitment Announcement

This position is available with Oklahoma Department of Career and Technology Education.

Job Title: Financial Operations Administrator

Job Code: D14C

Department/Area: Financial Services

FLSA Classification: Exempt

Payband: 13

Summary

Provide accounting support to Financial Services Division to include reconciliation of agency accounts/funds; preparation of state and federal financial reports; assistance in preparation of agency's annual budget and budget request; application of payments received to open accounts receivable; maintenance of financial data for Agency Special Account conference activity.

Education and Experience

Required:

• High School diploma or equivalency
• Three years' experience in accounting/finance related field

Preferred:

• Bachelor's degree in accounting or finance related field

Essential Duties and Responsibilities

• Apply payments received to open Accounts Receivable; prepare daily deposit; conduct
• Analyze General Ledger transactions for accuracy and/or coding issues; work with division managers and prepare journal entry corrections; advise Finance Manager as to divisional budget status.
• Prepare agency's Comprehensive Annual Financial Report according to OMES guidelines.
• Prepare the agency's annual indirect cost rate request and submit to the U.S. Department of Education.
• Prepare agency's Cost for Secondary Students report and submit to State Department of Education.
• Prepare annual K-12 Receipts to Disbursements report for educational divisions.
• Assist Finance Manager in the preparation and submission of the agency's budget to OMES; work closely with OMES Budget Analyst as needed.
• Prepare monthly account reconciliations and monthly financial reports and submit as applicable to internal staff and/or external entities by required deadlines.
• Manage agency's credit card reporting and authorization system, including monthly statement analysis and reports.
• Work collaboratively with other Financial Operations Administrator in Financial Services division to ensure continuity in Technology Center reporting.
• Provide back-up expertise for other Financial Services functions.

Salary and Benefits

$56,985.95 - $63,421.34

• The state provides a benefit allowance to help you pay for insurance premiums which include health, dental, life, and disability insurance.
• The amount of your allowance, $9,051.60 - $21,942.72, is determined based upon the dependents you choose to include in health coverage.
• State paid teacher's retirement pension and flexible benefits plan.
• Vacation leave and 15 days sick leave and 11 paid holidays.
• Employee assistance program and flex-time work schedule options.

Total salary and benefits package valued at $72,001.01 - $91,811.91.

Management Responsibility

No management responsibilities.

Communication Skills

Ability to read, analyze, and interpret professional journals, financial reports and legal documents as necessary. Ability to read and interpret reports, business correspondence and procedural manuals. Ability to effectively present information and respond to questions from groups of supervisors, customers, and the public. Ability to communicate technical concepts and thoughts to management.

Mathematical Skills

Ability to apply moderately complex mathematical equations as applicable, for example: calculating discounts, interest, commissions, proportions, percentages, volume, and applying concepts of basic algebra and geometry.

Reasoning Skills

Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical instructions and deal with abstract and concrete variables. Ability to analyze and interpret instructions, rules, and policies. High level of attention to detail.

Special Skills and Abilities

Expertise in Microsoft Word and Excel and proficiency in operation of a 10-key adding machine. Experience in PeopleSoft is preferred.

Physical Demands

Ability to lift 10 pounds with or without reasonable accommodations.

Work Environment

Position based in Stillwater, OK. Normal office conditions with some travel and overnight stays required.

Hiring contingent upon successful completion of background check.

The above statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all duties, responsibilities, and requirements of personnel.

Equal Opportunity Employment

The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability.

Current active State of Oklahoma employees must apply for open positions internally through the Workday Jobs Hub.

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